Following appointment of new Chief Executive Officer provide information on the job description to which the successful applicant was appointed

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WRITTEN QUESTION TO THE CHIEF MINISTER

BY DEPUTY J.A.N. LE FONDRÉ OF ST. LAWRENCE ANSWER TO BE TABLED ON TUESDAY 11th SEPTEMBER 2012

Question

Further to the recent announcement of the appointment of the new Chief Executive, would the Chief Minister provide the following information:

1. a copy ofthe job description under which the successful individual was appointed;
2. a copy of the previous job description that was applicable when the earlier process of recruitment was performed in circa June 2011, which did not result in a successful appointment to the post;
3. details of the process followed in relation to the selection and appointment of the new Chief Executive, including the individuals (or positions thereof) involved in that process?

Answer

Both job descriptions requested are attached for information.

During March to June the Council of Ministers (CoM) and the States Employment Board (SEB) considered various options with regards to how the Chief Executive role for the States of Jersey should be filled. In considering the options both CoM and SEB were cognisant of the ongoing Governmental reform agenda. When defining the requirements of the role both CoM and SEB focused on the delivery of the Strategic Plan and the 7 strategic priorities, in particular the huge challenges the Civil Service faces in delivering this agenda, particularly the Reform of the Public Sector. A new Job Description was developed and circulated to CoM and SEB for comment. The previous recruitment process had led to the appointment of an Acting Chief Executive for a period of one year.

In June CoM selected a panel of three Ministers to take forward the recruitment of the Chief Executive. The Jersey Appointments Commission agreed and chaired the recruitment process. The interview process took the form of an assessment of the competencies of the then Acting Chief Executive against those of the job description and against the States competency framework. The new role was approved by SEB in July and the contract for the Chief Executive was agreed and signed at the end of July.

CHIEF EXECUTIVE – (3 YEAR CONTRACT*) ROLE PROFILE

Job Title:  Chief Executive to the  Department: Chief Minister's

Council of Ministers and

Head of the Public Service

Reports To:  Chief Minister and

Council of Ministers  Date: April 2011

Role Purpose:  

As Chief Executive, act as the principal adviser to the Chief Minister and the Council of Ministers on all matters within the Council's remit, including the formulation of strategic plans, business plans and policies.

As Head of the Public Service, lead the Corporate Management Board and thereby ensure:

• The Council of Ministers policies are delivered efficiently and effectively;
• Departments provide professional advice and support to Ministers and deliver their policies efficiently, effectively and in a co-ordinated manner;;
• Public Servants are equipped with the skills and capability to meet the demands placed upon them and that they work in a fair and decent environment.

As Head of the Chief Minister's Department ensure that all departmental duties, responsibilities and delegated functions are discharged effectively and appropriately and that the department meets the needs of the Chief Minister and Council of Ministers.

*NOTE – this is a 3 year contract post during which time it is proposed to undertake a thorough review of the ministerial and managerial structures. The role and responsibilities of the Chief Executive will be redefined in the light of that review.

PRINCIPAL ACCOUNTABILITIES:

The following must be viewed in relation to the three principal roles of the postholder as:

• Chief Executive to the Council of Ministers
• Head of the Island's Public Service
• Head of the Chief Minister's department and, as such, Chief Executive to the Chief Minister

1. Provide, and ensure the provision of, all necessary support to the Chief Minister and the Council of Ministers, so that the machinery of government in the Island operates smoothly and effectively, based on well founded decision making.
2. Act as the principal adviser, and ensure the provision of co-ordinated advice, to the Chief Minister and Council of Ministers.
3. Having regard to the needs of the strategies, policies and decisions of the Council of Ministers, prepare the strategic policy programme, oversee preparation of the annual States business plan and lead the development of corporate strategy and policy.
4. Ensure that there are satisfactory and sufficiently resourced arrangements in place to enable the Chief Minister and Council of Ministers to communicate with and receive views from Members of the States, the public and other stakeholders.
5. Chair and lead the Corporate Management Board (terms of reference attached as Appendix 2) to direct and co-ordinate the work of Executive departmental Accounting Officers in order to deliver accountabilities 6 to 11 below, taking account of available resources.
6. Ensure that the strategies, policies and decisions of the States and Council of Ministers are implemented and delivered efficiently and effectively.
7. Oversee Chief Officer's performance in the provision of advice to Ministers and the efficient and effective delivery of their policies.
8. Provide professional advice to the States Employment Board and ensure that as a good employer their delegated functions are discharged properly by Departments.
9. As Head of the Public Service and with the support of the Corporate Management Board ensure that States staff are properly performance managed, supported and developed in order to create a corporate culture in which staff deliver efficient and effective services that meet client needs.
10. Oversee a corporate governance structure and culture that ensures good governance, effective assurance over the use of resources, effectively identifies and manages risks and ensure that departments comply with relevant statutory, legal and international provisions.

11. Oversee the delivery and implementation of the CSR as agreed by the Council of Ministers and the States. (Governance structure shown in Appendix 3)
12. As Head of the Chief Minister's department, ensure that all departmental duties, responsibilities and delegated powers are discharged effectively and appropriately and that the functions and services provided by the department continue to meet the needs of the Chief Minister, the Council of Ministers and government as a whole.
13. Ensure effective working relationships are maintained and developed on all relevant matters with and between the Council of Ministers, the Chief Minister and his or her department, the Bailiff and Law Officers, the Lieutenant Governor, the States Assembly, Scrutiny Committees the States Greffe and other non- executive departments, the Comité des Connétable s and the Parishes.
14. To facilitate the proposed review of the working of Ministerial Government and the roles and responsibilities of Ministers and Civil Servants.
15. Provide and ensure the provision of, all necessary support to the Chief Minister and the Emergencies Council to ensure that Departments are prepared for a major emergency and that there is an effective and co-ordinated response in the event of such an emergency.

PERSON SPECIFICATION

Knowledge, Skills & Experience:

• Extensive experience and a proven track record in the public sector environment at a senior level, including substantial experience of a large and complex public sector organisation.
• Significant knowledge and understanding of the process of government including interaction between politicians and officials.
• Significant experience of the policy-making process in government.
• An ability to acquire an understanding and appreciation of the system of government within the States of Jersey, and of the factors underpinning the move to a ministerial system.
• A good understanding or the ability readily to acquire the same, of the wider international context within Jersey must operate.

Qualifications

The postholder will have extensive experience and a proven track record. In addition, it would be essential for the postholder to have one or more of the following –

• A degree or professional qualification;
• A formal management qualification;

ORGANISATION CHART Attached

DIMENSIONS

States of Jersey Dimensions

Financial: Annual Revenue Budget (2011) - £650m (net); £770m (gross)

Annual Capital Budget (2011) - £38m

Employees: at 31.12.10 – 6, 800 headcount

6, 000 FTE

Chief Minister's Department

Financial: Annual Revenue Budget (2011) - £21.3m (net); £22.5m (gross) Employees: at 31.12.10 – FTE 204.8

Appendix 1

Corporate Organisation of Responsibilities for Executive Functions States Assembly

States Employment Board  Council of Ministers

(Note 3)  (Note 1)

Emergencies Council

Corporate Management Board (Note 2)

Oversight/ Co-ordination

Non-Executive Departments

Emergency Planning Board (Note 4)

Deliv

Note 1:  The Chief Minister chairs the Council of Ministers.

Each Minister is a separate legal entity with a cash limit voted directly by the States.

The Council operates by collective decision making, but does not operate under the doctrine of collective responsibility on all issues. Note 2:  The Chief Executive chairs the Corporate Management Board (CMB)

CMB reports to the Council of Ministers, its Terms of Reference are at Appendix 3.

CO's report direct to their Minister on policy and its implementation

CO's as Accounting Officers have personal responsibility for resources, efficiency and effectiveness as set out under the Finance Law

Note 3:  HR matters are the legal responsibility of the States Employment Board which delegates its functions to the Chief Executive. They are

then formally delegated to each CO to discharge in their department. In this respect CO's report to the Chief Executive.

Note 4:  The Emergency Planning Board reports to both the Emergencies Council and the CMB. It is chaired by the Chief Executive.

Appendix 2 ORGANISATION STRUCTURE

SHOWING CHIEF OFFICER AND MINISTERIAL REPORTING LINES

Chief Minister

Director of Machinery of Chief Executive  Government

(3 year contract)  (3 year contract)

International Affairs (Permanent)

Treasurer

Treasury Minister

Economic Development

Economic Development Minister

Other Chief Officers

Other Ministers

NOTE:

Indicates HR responsibility, nominal performance management accountabilities and Council of Ministers delegated responsibilities.   Indicates political responsibilities

Appendix 3

STATES OF JERSEY CORPORATE MANAGEMENT BOARD (CMB)

Role

• To provide advice to the Council of Ministers as required.
• To provide corporate leadership to staff in order to deliver policies and services efficiently and effectively as decided by the States and the Council of Ministers.

Functions

• Ensure there are effective corporate governance arrangements in place across departments. Regularly review performance to ensure effective accountability and identify corporate issues to be resolved. Examples are:-

Risk Management;

Health and Safety;

Internal Controls;

Welfare etc;

• Monitor and improve performance and accountability in relation to the use of resources and oversee the effectiveness of central resource functions:-

- Human Resources

- Property

- Purchasing

- Information

- Shared Services Function.

• Maintain corporate oversight of financial management across departments and for the States as a whole in order to improve financial performance, rectify problems and advise the Council of Ministers as necessary.
• Keep the health of the organisation under review in order to develop and implement programmes to resolve issues and meet future challenges.
• Monitoring and improving the management of performance and accountability;
• Protecting and enhancing the organisation's reputation for professionalism, effectiveness, integrity and efficiency;
• Communicating the States purpose, policy goals and vision to staff and other stakeholders and ensuring that they are properly engaged in order to harness their commitment to creativity in delivering them as efficiently and effectively as possible.
• Undertaking regular future scanning to identify major issues which could impact on the management of the organisation or which need to be planned for.

It is expected that all departments will be represented and therefore substitutes would be expected to attend, as notified to the secretary.

Structure

• The Board is supported by four Sub-Committees:-

Audit

Risk Management

Emergency Planning Board.

Corporate Strategy Group

• The Board will meet 6 weekly, with agendas circulated 5 days in advance.

Appendix 4

CSR PROGRAMME MANAGEMENT

Roles and Responsibilities of the CSR Programme Board (The CSR Programme Board will report to CoM and CMB)

Outline of Officer Accountabilities

The Chief Executive to the Council of Ministers holds overall accountability for the implementation of the CSR as the Programme Sponsor.

As such he is accountable to the Council of Ministers for the overall programme.

Each Accounting Officer will be responsible for delivering the CSR programme for their department within the agreed cash limit. (The cash limit will be adjusted to reflect the proper allocation of corporate savings once those programmes have been finalised). The Accounting Officer will be responsible to:-

Their Minister for the policy content of the programme;

The Chief Executive in respect of their application of HR and other Resources policies.

Role of the Programme Board

The Programme Board is responsible for ensuring that the CSR is delivered across the States Departments. In particular it will:

Oversee finalisation of the CSR in 2010 and 2011 in preparation for the 2012 Business Plan, (including corporate savings).

Ensure that the appropriate corporate support functions (Treasury, HR, IS, Procurement, Property, Project Management) are available to support departments delivery of CSR.

Ensure that there is a consistent application of corporate resource policies across departments in their implementation of the CSR;

Analyse the CSR programme as it develops to identify critical pinch points and re-organise the programme (in collaboration with Accounting Officers and CMB) to ensure the programme is deliverable.

Monitor implementation of the programme to ensure that the CSR savings are delivered. Oversee the communication programme, both internal and external

Membership of the Programme Board

Chief Executive to the Council of Ministers (Chairman) Treasurer

Chief Officer EDD as a corporate lead