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WRITTEN QUESTION TO THE MINISTER FOR TREASURY AND RESOURCES BY DEPUTY M.R. HIGGINS OF ST. HELIER
ANSWER TO BE TABLED ON TUESDAY 23rd OCTOBER 2012
Question
Will the Minister publish -
- the full tender documentation for what is now called the Managed Print Tender;
- the timeline adopted for the tender including details of any amendments to it;
- full details of the assessment process and criteria used to determine the outcome of the tender; and,
- explain in detail how the anticipated savings from the contract will be assessed? Answer
It is disappointing that Deputy Higgins has not taken up the Assistant Minister's offer of meeting the Corporate Procurement team in order to be fully briefed on the managed print project. It is also concerning that the Deputy chooses to be advised by sources not party to the complete process. A detailed understanding of the procurement process and associated decision making should allay any concerns.
The high level assessment criteria upon which the tendering companies were assessed were in line with the OGC (UK Office of Government Commerce) Contract for Managed Print Services and the shortlisted suppliers bid in accordance with these criteria. The high level weightings are set out below but individual scores cannot as they are commercially sensitive. Private company's who tender for Public sector work do so with the expectation that their tenders are, and will remain, commercially confidential. It is therefore not appropriate to release details of private company's bids for general public review.
Weightings:
Technical ability 30% Customer / user feedback 20% Commercial proposal 50%
The timeline for the tender process is set out below
Business Case and Project Team Formation | December 2007 |
Express of Interest Advert in JEP &OJEU | January 2008 |
Pre-Qualification Questionnaires issued and scored | February 2008 |
3 Suppliers Shortlisted | February 2008 |
3 Shortlisted suppliers invited to response to Invitation to Tender (ITT) | June 2008 |
ITT received and scored | September 2008 |
2 Suppliers requested to thorough survey for Cyril Le Marquand House | September 2008 |
Reference Site Visit undertaken by Project team | October 2008 |
Survey received and evaluated by Project team | October 2008 |
Award decision could not be reached as suppliers assessed at this point of equal ability OGC engaged to assist Project team to determine progression | October/November 2008 |
OGC advise recommended inviting 2 suppliers to under pilot trial of their proposed solutions | November 2008 |
Project review - Project team | Qrt 1&2 2009 |
Project planning 'Pilot' sites | May / June 2009 |
Suppliers requested to undertaken pilots | May / June 2009 |
Preparation of survey and financial comparisons in preparation of pilot trials | Aug / Sept 2009 |
Pilot Trials undertaken | Nov / Dec 2009 |
Pilots scored | Jan / Feb 2010 |
Evaluation report completed with preferred supplier recommendation | April 2010 |
CMB approval | June 2010 |
An audit of the project would be the most effective way of dealing with this matter whilst protecting the commercial position of the affected parties and the Minister is supportive of the entire process being reviewed by the PAC. The offer remains open to Deputy Higgins to be fully briefed.