States Assembly | APF Jersey Branch Rules

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ASSEMBLÉE PARLEMENTAIRE DE LA FRANCOPHONIE (JERSEY BRANCH)

BRANCH RULES Approved by the States 23.02.2010

ASSEMBLÉE PARLEMENTAIRE DE LA FRANCOPHONIE RULES

OF THE

JERSEY BRANCH ____________

NAME AND OBJECTS

Definitions

1. In these Rules –

words importing the masculine gender shall include the female and neuter genders;

words in the singular shall include words in the plural and words in the plural shall include the singular;

the headings and sub-headings to these Rules are inserted only for reference to the provisions thereof and shall not affect the construction of such provisions.

Name and Objects

2. The name of the Society is the Assemblée Parlementaire de la Francophonie (Jersey Branch), hereinafter called "this Branch".

This Branch shall do all such things as are conducive or incidental to the attainment of the objects of the Assemblée Parlementaire de la Francophonie (hereinafter called "the APF").

In particular this Branch shall do all or any of the following acts or things –

Facilities

ReceivemembersfromtheoverseasBranches, and extend to them such hospitality asmaybepossible; give them such introductions as they may require; provide the parliamentary and other privileges to which they maybe entitled; assist them with any information they are desirous ofhaving; and generally bring them into touch with membersof this Branch.

Meetings

Arrange meetings atwhichmembersof this Branchmay hear addresses from visiting members of the APF or

other visitors, and promote the exchange of views between

members of this Branch.

Introductions

Delegations

(d) Appoint delegates with a good standard of spoken French from this Branch to attend plenary and European regional conferences and attendance at commissions' as appropriate, and appoint and make all requisite arrangements for such attendance.

MEMBERSHIP

Members 3. Every person from time to time entitled to sit in the

Assembly of the States shall be eligible to be a member of the Jersey Branch of the A.P.F., unless he or she should otherwise desire, during the term of his or her membership of the Assembly.

Privileges 4. Members shall enjoy the privilege of attending meetings

of this Branch, of receiving the publications of the APF on request, of obtaining introductions overseas when they are in a member country, of receiving invitations to serve on delegations and to attend Conferences, subject to the proviso that they must enjoy a good standard of spoken French and are able to read French, and of taking such part in the management of this Branch as is hereinafter specified.

Subscriptions 5. So long as the annual subscription of this Branch to the

APF is paid by the States, members of this Branch shall not pay any annual or other subscription.

Resignation 6. A member may at any time resign his membership by

giving notice in writing to the Honorary Secretary.

MANAGEMENT

Officers 7. The officers of this Branch shall be the President, the Vice-

President and the Honorary Secretary.

President 8. The President shall be elected at the General Meeting, and

shall hold office until his/her successor is appointed. Vice-President 9. The Vice-President shall be elected by the Executive

Committee from among their body and shall hold office until

his/her successor is appointed.

Secretary 10. The Greffier of the States shall be Honorary Secretary ex

officio.

Executive 11. The management of the affairs of this Branch shall be Committee vested in the Executive Committee, which shall consist of the

President and 6 members elected at the General Meeting.

At the General Meeting all the members of the Executive Committee shall retire from office, but shall be eligible for re- election.

Every member of this Branch shall be eligible for election to the Executive Committee, subject to the proviso that they must enjoy a good standard of spoken French and are able to read French, to be verified by assessment, but written notice of the intention to propose a member for election must be given to the Honorary Secretary 7 clear days prior to the General Meeting, together with the name of the seconder and the written consent of the member to serve upon the Executive Committee. Candidates for election may also be nominated by the Executive Committee. All nominations for election shall, at least 3 days before the date of the General Meeting, be forwarded to every member of this Branch.

Between General Meetings, the Executive Committee may fill by co-option any vacancy among the officers or the Executive Committee and any person so co-opted shall hold office until the conclusion of the General Meeting next ensuing.

The Executive Committee may meet for the dispatch of business, adjourn and otherwise regulate its meetings as it thinks fit. Questions arising at any such meeting shall be decided by a majority of votes. In case of an equality of votes, the Chairman of the meeting shall have a second or casting vote. The Honorary Secretary shall, at the request of the President or Vice-President or of any 3 members of the Executive Committee, at any time summon a meeting of the Committee. Three members shall be a quorum of any meeting of the Committee.

The Executive Committee shall decide the members of delegations to attend Conferences of the APF and to make other visits overseas, and such decisions shall be reported to the Branch at the following General Meeting.

THE GENERAL MEETING

When held 12. The General Meeting of this Branch shall be held in the

first quarter of the year following upon the elections of States members on such date as the Executive Committee shall direct.

Business 13. At the General Meeting, the Annual Reports of the period

since the previous General Meeting shall be received and considered and the members of the Executive Committee shall be elected.

Notices of the General Meeting of this Branch, with copies of the Annual Reports, shall be forwarded electronically or posted to each Member of this Branch resident in Jersey not less than 14 clear days before the date appointed for such a Meeting, and shall show the business to be transacted thereat.

Provided that any Member may bring before the General Meeting any business other than that stated in the said notice, if, 7 clear days before the date of the meeting, notice in writing of his intention so to do shall have been received by the Honorary Secretary, who shall forward electronically or post a copy thereof to each member of the Branch at least 3 days before the date of the General Meeting.

SPECIAL GENERAL MEETING

Special Meeting 14. A Special Meeting of this Branch may be summoned at

any time and place by the Executive Committee to consider and determine any matter of interest or importance that may arise, and to pass, abolish or amend Rules.

If a requisition in writing of not less than 7 members of this Branch, stating the objects for which a Special General Meeting is demanded, shall be addressed to the Honorary Secretary, the Executive Committee shall thereupon summon a Special General Meeting to be held within 21 days of the receipt of the requisition.

No business shall be transacted at a Special General Meeting other than that stated in the notice convening the meeting.

QUORUM

Quorum 15. No business shall be transacted at any General Meeting

unless a quorum is present at the time when the meeting proceeds to business. Until otherwise determined by the Executive Committee, 7 Members present shall be a quorum.

ALTERATION OF RULES

Alteration of 16. Notice thereof having been given in accordance with Rules these Rules, any alteration in the Rules may be proposed at

the General Meeting or at any Special General Meeting.