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Chairmen's Committee
Record of Meeting
Date: 21st March 2012
Present | Deputy T.A. Vallois, President Deputy S.G. Luce , Vice-President Senator S.C. Ferguson Deputy J.M. Maçon Deputy J.H. Young Deputy K.L. Moore |
Apologies | Connétable of Grouville |
Absent | Deputy S. Pitman |
In attendance | Connétable of St. Brelade Connétable of St. John Connétable of St. Martin Connétable of St. Ouen Deputy Hilton Deputy Reed Deputy Power Deputy Rondel Mr M. De La Haye, Greffier of the States (Item 1 only) Mrs. K. Tremellen-Frost, Scrutiny Manager Mr. I. Clarkson, Committee Clerk (Item 1 only) |
Ref Back | Agenda matter | Action |
10.01.12 Item 4 465/1 (152) | 1. Webcasting The meeting received a presentation from Mr. I. Clarkson, leader of the focus group which had researched webcasting on behalf of the Privileges and Procedures and Chairmen's Committee. The drivers for webcasting were considered and initial views were that webcasting would make it easier for the public to access the work of Scrutiny; it would highlight Ministers being held to account and overcome the issues pertaining to who had the right to film. The meeting explored the various options and related costs both in financial terms and manpower requirements. The meeting also considered audio versus visual webcasting. It was agreed that the impact on the local media merited consideration before progressing and agreed that the President should meet with representatives of Channel Television and BBC in the first instance. |
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13.03.12 Item 3 510/1(68) | 2. Medium Term Financial Plan [MTFP] The President briefed the meeting on the proposed methodology to review the MTFP. Each Panel should receive briefings from relevant Departments and prepare a brief paper in respect of a number of matters to be forwarded to a Sub-Panel of the Corporate Services |
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| Panel which would comprise one Member from each Panel. The Sub- Panel would consider any cross-cutting matters. The timings of lodging and possible date for debate were noted, as was the fact that most of work might need to be undertaken over the summer recess and it was noted that the President would be requesting the Chief Minister to defer the date of debate if possible. |
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13.03.12 Item 6 510/1(69) | 3. Scrutiny - Executive relationship It was agreed that whilst inclusive working practices, in terms of Panels and Ministers working more closely together, were recognised as beneficial, there needed to be a clear understanding by all of when a Chairman was acting in a Scrutiny capacity and when in an individual Member capacity. The meeting agreed that when meeting a Minister in a Scrutiny capacity a Scrutiny Officer should be present and a record of the meeting made. Equally any information which related to Scrutiny which was acquired through a Chairman/Minister private meeting without a Scrutiny Officer present should be reported back to the respective Panel. |
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| 4. Work Programmes The status of ongoing work was noted. All Panels had now agreed Terms of Reference for reviews and all Panels would shortly have held formal Quarterly Hearings with their respective Ministers. The good coverage Scrutiny was receiving in the Jersey Evening Post was noted. |
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| 5. Communication Strategy between Chairmen's Committee and Scrutiny Members The meeting agreed that the briefing sheets for all Members after each Chairmen's Committee meeting were useful and should continue. |
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