Public Accounts Committee - Approved Committee Minutes - 28 October 2013

Present

Deputy T. Vallois, Chairman Senator S.C. Ferguson Deputy R. Rondel

Deputy G.C.L. Baudains Mr. J. Mills, C.B.E.

Mr. I. Ridgway

Mr. R. Parker

Apologies

Mrs K .McConnell, Comptroller and Auditor General

Absent

In attendance

Mr. M. Robbins, Officer to the Public Accounts Committee

Mr. I Clarkson, Acting Officer to the Public Accounts Committee Ms. P. Brown, Scrutiny Officer

Ref Back

Agenda matter

Action

1.  Records of Meetings

The record of the meeting held on 30th September 2013 was approved and signed.

Item 2 30.09.13

512/18

2.  Canbedone Productions Limited Grant

The Chairman reported that she had yet to be provided with a copy of the relevant internal audit report, notwithstanding that the report was due to have been completed by the end of September 2013.

The Committee noted the position and agreed: –

1. that the Treasurer of the States should be requested to provide an urgent update on the status of the internal audit report and confirmation of any changes made to the final draft  following  consultation  with  the  Economic Development Department;
2. that  the  Economic  Development  Department  should  be requested to confirm precisely what filming work had been conducted in the Island by Canbedone Productions Limited since 4th October 2013.

MR

3. Conflicts of Interest

No  conflicts  of  interest  were  declared  in  respect  of  the Committee's agenda for 30th September.

4. Financial Report and Accounts 2012: briefing [C&AG]

The  Committee  noted  that  this  item  had  been  deferred  to  its November meeting.

C&AG

Item 9 30.09.13

512/20

5. Integrated Care Records

The Committee recalled having attended a presentation delivered by  the  Health  and  Social  Services  Department  concerning  the integrated care records (ICR) system and having been given an associated tour of departmental premises.

The  Committee,  having  debriefed  the  presentation  and  tour, concluded that it should launch a formal review of the integrated care records system and that the review should seek to evaluate the ICR project with direct regard to the best practice measures set out in R.118/2013. It therefore agreed that the Chairman and Mr. Parker should meet during the week beginning 4th November 2013 to complete the necessary scoping document and devise appropriate terms of reference.

Chairman RP

MR

Item 11 30.09.13

512/19

6. Grants and Subsidies

The Committee noted that the lead member and the Acting Officer to the PAC would meet during the week beginning 4th November to plan further enquiries and consider the need for public hearings.

JM IC

Item 10 30.09.13

512/21

7. Car Park Trading Fund

The Committee considered a first draft of its final report. Although the  content  was  deemed  generally  satisfactory,  a  series  of additional points to be highlighted and further minor changes to the text were agreed.

The Committee agreed that a second draft should be prepared and circulated to members for comment in the week beginning 4th November 2013.

IC

8. Meeting Dates for 2014

The Committee approved the following meeting dates for 2014 –

6th January

3rd February 3rd March

31st March 28th April

26th May

23rd June

21st July

18th August  15th September 13th October 10th November 8th December

9.  Future meetings

25th  November  2013:  Committee  meeting,  Blampied  Room, 12.30pm-2.30pm.

16th December 2013: Committee meeting, Blampied Room, 12.30 pm – 2.30 pm.