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Public Accounts Committee
Record of Meeting
Date: 18th August 2014 Meeting No: 51
Present | Deputy T. Vallois, Chairman Senator S.C. Ferguson Deputy R. Rondel Deputy G.C.L. Baudains Mr. R. Parker |
Apologies | Mr. J. Mills, C.B.E. Mr. I. Ridgeway |
Absent |
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In attendance | Mrs. K .McConnell, Comptroller and Auditor General Mr. I. Clarkson, Officer to the Public Accounts Committee |
Ref Back | Agenda matter | Action |
| 1. Records of Meetings The records of the meetings held on 13th June, 23rd June and 3rd July 2014 were approved. |
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Item 2 23.06.14 | 2. Conflicts of Interest No conflicts of interest were declared. |
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Item 3 23.06.14 512/18 | 3. Grant to Canbedone Productions Limited The Committee noted that the Chief Minister's Department had, in accordance with Recommendation 3 of the Committee's supplementary report PAC.1/2014, issued revised guidance on the recording of ministerial decisions. The Committee, having reviewed the revised guidance on ministerial decision recording, was pleased to note that the guidance had attempted to clarify the position regarding the delegation of authority to award a contract or enter into an equivalent instrument creating a financial liability. It nevertheless expressed a number of concerns regarding the construction and length of the guidance note and potential shortcomings in governance arrangements for ministerial decision recording. The Committee agreed that it should apprise its successor committee of these concerns. On a related matter, the Committee noted that the Minister for Economic Development had not yet made the statement regarding the status of the Crystal Island' film project, notwithstanding his oral commitment made to the States Assembly on 17th June 2014. | Cttee / IC |
| The Committee recommended that the Chairman write to the Minister indicating that it would welcome an update on the position as soon as possible and advising that, if a statement were not to be forthcoming within the coming fortnight, the Committee would invite the Minister to attend a public hearing at 1.00 pm on Tuesday 9th September to discuss the matter. | Chair / IC |
Item 5 23.06.14 1443/10 (60) | 4. Internal Audit Review The Committee considered a draft Internal Audit report. The Committee instructed its officer to produce a revised draft in due course, having determined that a series of changes should be made to the style and content of the same. The Committee authorised the Chairman to approve the revised draft report for circulation to relevant witnesses. | IC / Chair |
Item 1 03.07.14 512/20 | 5. Integrated Care Records The Committee noted that its report PAC.2/2014 had been presented to the States on 17th July 2014 and that a departmental response to the same was anticipated by Friday 29th August. On a related matter, the Committee noted that the Draft Budget Statement 2015 (P.129/2014 refers) included a draft capital programme for the coming year and that the programme would, if approved, allocate the sum of £1.6 million to the Health and Social Services Department for the purpose of replacing the Picture Archiving Communication System (PACS) and the Radiology Information System (RIS) systems and to update associated hardware. The Committee instructed its officer to revisit the review files and to determine whether the monies were to fund the purchase of entirely new systems or a planned upgrade / refurbishment of an existing system. | IC IC |
| 6. Legacy Report The Committee considered a draft legacy report entry, which was to be published by the Chairmen's Committee as part of a joint report. The Committee approved the draft legacy report entry, having made several minor amendments to the same. | IC |
| 7. Draft Annual Report 2014 The Committee considered and approved its text for inclusion in the States Assembly Annual Report 2014. | IC |
Item 1 23.06.14 1443/10 (57) | 8. Draft Comptroller and Auditor General (Jersey) Law 201- The Committee was advised that the Chief Minister's Department had secured an external advisor to assist with the drafting of |
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| terms of reference for an oversight board to be constituted in accordance with the new Law. The Committee noted that it would receive a further update at its final scheduled meeting in September. | IC |
| 9. Comptroller and Auditor General Report: HSSD Use of Management Information in Operating Theatres (R.94/2014) The Committee considered R.94/2014 and noted the 17 recommendations made therein. The Committee agreed that the Chairman should write to the Chief Officer, Health and Social Services Department seeking a response to the report. The Committee noted that any response received from the Chief Officer would be referred to the reconstituted Committee for consideration. | Chair / IC |
| 10. Comptroller and Auditor General Report : The States as Shareholder: Jersey Telecom (R.109/2014) The Committee considered R.109/2014 and noted the 11 recommendation made therein. The Committee agreed that the Chairman should write to the Treasurer of the States seeking a response to the report. The Committee noted that any response received from the Treasurer of the States would be referred to the reconstituted Committee for consideration. | Chair / IC |
| 11. Comptroller and Auditor General Review – Financial Directions The Committee received a briefing concerning a review by the Comptroller and Auditor General of the Financial Directions issued in accordance with the Public Finances (Jersey) Law 2005. The Committee noted that the final report of the Comptroller and Auditor General would be published on 21st August 2014 and, in this regard, agreed that the Chairman should write to the Treasurer of the States seeking a response to the report. |
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Item 8 23.06.14 | 12. Comptroller and Auditor General Work Programme The Committee noted –
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Item 11 23.06.14 | 13. Future meetings The Committee noted its final scheduled meeting would commence at 12.30 pm on Monday 15th September 2014 in the Blampied Room, States Building. | Cttee |
Signed Date: ..
Chairman
Public Accounts Committee