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Public Accounts Committee Record of Meeting
Date: 24th April 2017
Present | Deputy A.D. Lewis , Chairman Connétable A.S. Crowcroft (except for Item 3) Deputy J.A. Martin Mr G. Drinkwater (except for Item 8) Mr R. Parker |
Apologies | Mr M. Robinson, Connétable C.H. Taylor |
In attendance | Mrs K. McConnell, Comptroller and Auditor General (C&AG) C. Tomlinson, PAC Officer |
Ref Back | Agenda matter | Action |
| 1. Minutes The Committee approved the minutes of the meeting of 20th March 2017. |
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| 2. PAC Work Programme 2017 The Committee agreed amendments to the PAC work programme for 2017, including the additional meeting date of 10th May 2017, at 2pm to discuss preparation for the upcoming public hearing. | CT |
20.03.17 Item 3 512/1(8) 512/31 | 3. Jersey Innovation Fund The Committee agreed that it should postpone the calling of certain witnesses until the Chief Minister's Department's (CMD) reviews had concluded, and requested the Officer to advise those parties they would be called at a later stage. It further agreed to continue with arrangements and questions for the Chief Executive, the former Accounting Officer, the former Chairman of the Advisory Board and the Treasurer of the States on 16th May 2017 and requested the Officer to provide information packs for the witnesses and members, to include FD 1.2 and various background reports. Having noted it had not received confirmation of attendance from the former Accounting Officer, it asked the Officer to request advice from the Law Officers' Department as to the next steps to take to secure his attendance. | CT |
20.03.17 Item 5 512/32 | 4. eGov Review The Committee considered the latest correspondence received from the eGov team, which clarified certain points raised at the public hearing of 24th March 2017. It noted Mr M. Robinson would amalgamate the responses into the draft report which would be circulated shortly thereafter, for comments. | MR |
20.03.17 Item 6 | 5. Police Station The Committee noted that the Vice-Chairman had been assisted greatly by the Project Team of the police station, with the provision | CT |
| of project briefings and slides, to aid his presentation at the recent Digital Policy Framework conference, held in Madeira. In respect of the review, he advised that he was awaiting further information from the Project Team, before drafting a report for comment. |
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20.03.17 Item 7 | 6. Entertainment and Hospitality Expenses The Committee noted draft terms of reference and scoping documents, but agreed they needed more work before the review could get underway. Deputy J.A Martin advised she would liaise with the C&AG and the Officer in respect of finalising draft terms, so that a detailed letter could be sent to the CMD, requesting information. | CT |
20.03.17 Item 8 | 7. Road surfacing The Committee, having noted potential conflicts of interest with both the Vice-Chairman and Connétable C.H. Taylor , together with a declared conflict of interest by a lay member, agreed that the potential review could remain a desk-top exercise until such time as the current workload decreased. | CT |
20.03.16 Item 9 512/1(8) | 8. C&AG – Private Patients' Income Follow-Up The Committee noted that the C&AG had requested the Chief Officer of the Health and Social Services Department to provide a definitive final version of the policy document as the one circulated appeared to have left out key paragraphs which had been present in previous versions. | C&AG |
20.03.16 Item 9 512/1(8) | 9. C&AG - Audit Plan update The Committee noted a verbal update of the Audit Plan. |
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| 10. New member The Committee agreed, in the light of members being conflicted in certain reviews, that it would be a good idea to invite another independent (lay) member onto the Public Accounts Committee, and requested the Officer to make the necessary enquiries. | CT |
| 11. Code Of Practice and Conduct of Public Hearings The Chairman requested the Committee to consider ways to improve public hearings and the Committee agreed to make suggestions via the Officer. The (draft) Code of Practice was considered and the C&AG advised on points she would wish to be clarified. The Chairman agreed to raise these, along with points the Committee had discussed, at the Chairmen's Committee meeting to be held on 25th April 2017. | CT |
| 12. Next meeting The Committee noted that it would meet for the preliminary pre- hearing meeting on 10th and 15th May, then for the public hearing on 16th May, 2017. The C&AG advised she would communicate via FaceTime for the 10th May meeting as she could not appear in person. | CT |
Signed Date:
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Chairman
Public Accounts Committee