Jersey Safety Council: Report and Financial Statements for the Year Ended 31st December 2008

STATES OF JERSEY

JERSEY SAFETY COUNCIL: REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST DECEMBER 2008

Presented to the States on 24th July 2009 by the Minister for Social Security

STATES GREFFE

2009   Price code: C  R.81

THE JERSEY SAFETY COUNCIL ANNUAL REPORT 2008

Council expresses its thanks to the Minister for Social Security for his decision to continue his active support of health and safety by supporting funding of the work of Council.

COUNCIL COMMITTEE

2008 has seen considerable changes in the Council, including a name change. The Jersey Council for Safety and Health at Work was shortened to The Jersey Safety Council and a new logo was developed. It was felt that this was important to tie in with the Council's business plan document: "The Next Step".

To ensure that the Council progressed with its aims, each Council member took on a role that they felt they could effectively deliver with the assistance of the Council Secretary. This gave each member their own goals within Council and an opportunity for the work of Council to reach more people.

MEDIA

A media strategy was developed by Council members to ensure that the work of the Council was transmitted through the media, allowing its activities and work to be more effectively transmitted to a wider audience. Part of the strategy was to be more vocal on local health and safety stories in the press.

The Council also found it necessary to write directly to individuals in relation to particular health and safety matters. A letter was sent to the Minister for Transport and Technical Services supporting the introduction of mandatory seatbelts in the rear of vehicles.

WEBSITE

Another key focus this year has been on the development of a user-friendly and informative website. Various website providers were approached, and after vetting different proposals and examples of their products, Webreality, a local company, was chosen due to their professional approach and the ease of use of software proposed.

After initial consultations, a webpage layout and design was agreed upon and the site went live in July. The site has been developed to be user-friendly and allows browsers to  register  as  users  and  receive  e-newsletters  which  dramatically  reduces  costs associated with traditional newsletters and postage.

The website can be found on www.jerseysafetycouncil.co.uk and the site is constantly updated  with  any  relevant  articles,  information  on  Approved  Codes  of  Practice (ACoP), guidance on policy and law, useful facts and contact details of trainers, etc.

The Passport to Safety Scheme, along with the Jersey Occupational Safety and Health Association (JOSHA) now runs through this website via links allowing easy access for browsers.

JERSEY OCCUPATIONAL SAFETY AND HEALTH ASSOCIATION Please see report from the JOSHA Chairman, Dave Ward , under Appendix A. FINANCE

Every Council member has selected a subject they wish to pursue in 2009, and the budget has been debated at Council meetings and represents what we believe to be best value for money, along with the greatest impact on health and safety within the community.

The 2009 proposed budget is attached under Appendix B. VIDEO/DVD LIBRARY

Council has not reviewed this provision in any great depth this year, although a Council member has undertaken to review this and report back on any innovations or new DVDs that can be added to our current library during the early part of 2009.

Training

Fire Training run through the States of Jersey Fire & Rescue Service dipped in the last quarter of 2008, with fewer people requesting a place. It is expected that with some awareness raising this area will become busy again during 2009.

Having decided to utilise local training providers wherever possible, Council delivered two  Display  Screen  Courses,  a  one-day  Risk  Assessment  Course  and  a  Manual Handling, Train the Trainer Course.

Part I of the NEBOSH General Certificate took place in September, Part II being undertaken during 2009.

A CAT (Cable Avoidance Tool) and Genny Course produced poor turnout this year, and will be put on hold until enough candidates become available for training. Due to the nature of this training an off-Island provider was utilised, with the costs associated with bringing this trainer to the Island being halved with Jersey Water, who did several in-house training sessions.

A full list of courses delivered and attendees can be found under Appendix C.

OTHER MATTERS ASBESTOS CAMPAIGN

Colin Myers brought to Council's attention the ongoing concerns of the Health and Safety Inspectorate on the level of asbestos awareness within the Island. Council agreed to set up a sub-Committee to look into this subject to assess where assistance could be given. Paddy Guyomard was invited to this group as both a Health and Safety Professional  and  as  an  individual  who  has  considerable  experience  with  asbestos matters.

Council agreed to support an awareness campaign, delivered in segments, targeting sectors of the working community; this was launched at a Breakfast meeting held in October. We are grateful to Steve Shutler, of Burton Environmental, UK, Mike Liston and Colin Myers for all giving their time freely to talk on the subject from different aspects  of  industry  to  a  group  of  individuals  involved  with  property  ownership, construction  and  development.  Over  60 delegates  attended  and  received  welcome packs including the ACoP guidance notes on asbestos, along with a "Tiger's Eye" key-ring. The key-ring was given for two primary reasons, firstly to act as a reminder regarding  the  asbestos  talk  given,  and  secondly  the  "Tiger's  Eye"  is  a  quartz replacement of crocidolite, a type of asbestos.

Following on from the breakfast meeting, two sets of adverts were run over a period of a month on Channel 103. These adverts were aimed at the construction industry and those specifically working on construction sites, where we believed most have radios tuned into this station.

The awareness campaign will continue into 2009, with the sub-committee meeting every 6 months to review and consider if further work is required.

OCCUPATIONAL HEALTH IN CONSTRUCTION

Council  was  also  made  aware  of  the  issues  surrounding  occupational  health, particularly within the construction industry. A sub-committee has been formed and consists of interested parties and Council members, and has met to consider the best way  to  move  this  subject  forward.  The  sub-committee  awaits  feedback  from  a questionnaire, aimed at gauging awareness to this complicated subject, circulated to the site agents employed by the Major Contractors Group.

The Jersey Safety Council believes it provides better value in raising awareness via campaigns and information, rather than competing with local training providers.

We will, however, continue to encourage the community to seek training and provide details via our website on how to find training providers.

Council may, from time to time, run courses of a more specialised type to ensure that the Island has suitable provision.

GRANTS

Following concerns over the lack of adequate provision in apprentice and advance woodworking  training,  which  has  resulted  in  several  accidents  over  recent  years, Council agreed to support the setting up of a woodwork training scheme, Woodwise, which supplies training in the use of woodworking machinery. This scheme will be run by Highlands College, who have achieved accreditation as an assessment centre. All apprentices and mature students studying woodworking qualifications will now have to undergo this training to receive accreditation in woodworking.

We believe this to be an investment for the future which will serve the woodworking industry with a means of providing accredited training for operatives, resulting in a better skill base, which will minimise costly accidents.

JOSHA did not seek a grant from Council due to sufficient revenue being raised from events delivered to local industry.

THANKS

Thank you to the Jersey Fire and Rescue team and Mark Embrey for delivering the Fire Awareness and Manual Handling Courses.

Thank  you  to  local  training  providers  Dave   Ward ,  Richard  Tremellen-Frost  and Jonathan Coyde.

Thank  you  to  those  who  provided  us  the  use  of  facilities  at  the  Royal  Jersey Agricultural and Horticultural Society, the TA Centre and St. Paul's Centre.

Council also extends its thanks to Colin Myers for his attendance and guidance at our monthly meetings and his support of our work.

The  Council's  Secretary  would  personally  like  to  thank  The  Health  and  Safety Inspectorate team for their continued guidance and general support when required.

APPENDIX A JERSEY OCCUPATIONAL SAFETY AND HEALTH ASSOCIATION

REPORT FOR 2008 BY THE CHAIRMAN OF THE MANAGEMENT COMMITTEE

JOSHA has now achieved 5 years presenting a variety of speakers at our evening events  that  continue  to  deliver  information,  practical  experience  and  continuing professional development for our members.

The fifth annual general meeting was held on Friday 8th February at the Radissons Hotel and welcomed over 50 members and a few non-members. Guest speaker was David Dite, the Group Health and Safety Manager for Pinewood Studio Group – a difficult role in an industry that creates fire, flood and explosions on a daily basis. David  entertained  the  meeting  with  stories  from  the  film  industry  and  his  work, converting  people  to  the  benefits  of  health  and  safety.  Pinewood  Group  kindly provided key-rings to JOSHA members and presented the Chairman with a book to celebrate  25 years  of  Pinewood,  which  is  available  on  loan  to  any  member  on contacting the Secretary. He also offered an open invite to anyone wishing to attend the Pinewood health and safety day in October.

With no-one coming forward for election to Committee, the current team agreed to continue for a further year and remained in their previous positions. With one spare seat, Richard Tremellen-Frost volunteered to take the post if members approved. This motion was approved. The Committee are: Dave Ward , Paddy Guyomard, Martin Holmes, Andy Holmes, Bill Dark, Jane Fox and  Richard Tremellen-Frost. Annie Le Voguer was retained as a Secretary.

JOSHA next met on Thursday 15th May at Les Ormes Golf and Leisure Club for a talk  on  asbestos.  The  venue  provided  a  buffet-style  meal  with  wine,  which  was subsidised for members. Tammy Fage from the Health and Safety Inspectorate ran through the local ACoP and discussed a number of cases that resulted in prosecution. Robin Smith from Normandie Health and Safety covered what asbestos was, reasons why it had been used and the issues arising from it. A short DVD was also played from the Asbestos Victims' Support Group. One of our members asked to speak and moved  the  meeting  with  the  story  of  his  friend  who,  despite  having  no  obvious connection  with  asbestos,  had  contracted  mesothelioma.  His  personal  account  hit home and we all offer our thoughts to his friend.

With a summer recess, JOSHA didn't meet again until Wednesday 10th September, returning to Les Ormes for a presentation given by Emma Kurton, Health and Safety Adviser  for  South  Devon  Healthcare  Trust,  covering  behavioural  safety'  and  its promotion at work. Bill Dark then provided a case study from his own Department at TTS and was brave enough to provide us with the results of an in-house survey and their implications.

We ended the year with a meeting on Wednesday 26th November at La Petite Pomme, where  Clive  Russell  of  the  Jersey  Fire  and  Rescue  Service  provided  a  highly entertaining talk on Integrated Fire Risk Management. Once again we were delighted to offer members a subsidised rate for the evening.

Paddy  Guyomard  has  continued  to  offer  newsletters  that  provide  information  on JOSHA and other topics in the news, plus useful links to websites.

Martin Holmes has provided us with monthly financial statements and kept an eye on our finances which, I understand, are in good shape.

Andy Holmes and Bill Dark are constantly on the look-out for good quality speakers and are always happy to receive information if anyone has ideas. They have been in negotiations with a couple of UK speakers and hope to bring them over in 2009.

With the new Jersey Safety Council website launched in June, JOSHA now has a dedicated section within this site and offers links to many of the presentations over the last 2 years. We are constantly looking at information to add to the section and any news from members is always welcome.

Andy Holmes took time to look at our logo and created a selection of new ones that the Committee reviewed and deliberated over before finally all agreeing. The new logo can be altered to create an element of fun, as was shown at the November meeting with the Christmas hat replacing the hard hat that makes the dot of j'. We are keen to show that health and safety can have a sense of humour and are not the jobsworth army' so often portrayed in the UK media. I am grateful for the time and dedication Andy gave us in working on this project.

We were sad to lose Jane Fox half way through 2008. Jane is involved in many organisations and felt she needed to step down from a few to give the others more of her time. We are grateful to her for the input she has provided and wish her well.

The continued development of JOSHA through 2008 owes much to the kind support and encouragement that we receive from the Jersey Safety Council, and I am grateful to its chairman, Bob Staddon, for his advice and interest in our activities. Colin Myers and the Health and Safety Inspectorate continue to make very valuable and important contributions to our meetings and provide us with advice and information whenever required.

We  now  look  forward  to  2009  when  we  shall  be  looking  at  providing  more information on our website, more evening events and some possible site visits. We are also intending to work more closely with GOSHA, our Guernsey counterparts, to provide continuing development of our association.

Dave Ward Chairman, JOSHA. January 2009.

APPENDIX C Courses organised by Council between 1st January and 31st December 2008

APPENDIX D

THE JERSEY SAFETY COUNCIL MEMBERS

Council  Mr. R. Staddon (Chairman)

Mr. A. Allchurch (non-voting) Mr. M. Baudains

Mr. C. Myers (ex officio)

Mr. C. Russell

Mr. P. Richardson

Mr. M. Osbourne

Ms S. Ashford (non-voting)

Secretary/Treasurer  Mr. A. Le Voguer Address  Cheval de Mer

Rue de Rondin St. Mary JERSEY

JE3 3AE

Auditors  BAKER HOMYARD

Ingouville House Ingouville Lane

St. Helier

JERSEY

JE2 4SG

Jersey Council for Safety and Health at Work Report and Financial statements

for the year ended 31 December 2008

Jersey Council for Safety and Health at Work

Council 1.1.08 to 31.5.08  Mr. R. Staddon (Chairman)

Mr. M. Baudains

Mr. A. Allchurch

Mr. P. Lister

Mr. D. Hull

Mr. C. Myers (ex officio)

Council 1.6.08 to 31.6.08  Mr. R. Staddon (Chairman)

Mr. M. Baudains

Mr. C. Russell

Mr. P. Richardson

Mr. M. Osbourne

Ms S. Ashford (co-opted) Mr. A. Allchurch (co-opted) Mr. C. Myers (ex officio)

Secretary/Treasurer  Mrs. A. Le Voguer Address  Cheval de Mer

Rue de Rondin

St. Mary

JE3 3AE

Auditors  Baker Homyard

Jersey Council for Safety and Health at Work Contents

Page Auditors' report  14 – 15

Income and Expenditure Account  16 Balance sheet  17 Notes to the financial statements  18 – 19

Jersey Council for Safety and Health at Work

Independent auditors' report to the committee of Jersey Council for Safety and Health at Work

We have audited the financial statements of Jersey Council for Safety and Health at Work  for  the  year  ended  31  December  2008  which  comprise  the  income  and expenditure  account,  the  balance  sheet  and  the  related  notes.  These  financial statements have been prepared under the historical cost convention and on the basis of the accounting policies set out therein.

This report is made solely to the Council. Our audit work has been undertaken so that we might state to the Council those matters we are required to state to them in an auditors' report and for no other purpose. To the fullest extent permitted by law, we do not accept or assume responsibility to anyone other than the Council for our audit work, this report or for the opinions we have formed.

Respective responsibilities of the Council and the Auditors

The council members are responsible for the preparation of the financial statements in accordance with the applicable law and United Kingdom Accounting Standards.

Our responsibility is to audit the financial statements in accordance with relevant legal and regulatory requirements and United Kingdom Auditing Standards.

We report to you our opinion as to whether the financial statements give a true and fair view. We also report to you if, in our opinion, the Annual Report is not consistent with the financial statements, if the Council has not kept proper accounting records, or if we have not received all the information and explanations we require for our audit.

Basis of audit opinion

We conducted our audit in accordance with United Kingdom Auditing Standards issued by the Auditing Practices Board. An audit includes examination, on a test basis, of evidence relevant to the amounts and disclosures in the financial statements. It also includes  an  assessment  of  the  significant  estimates  and  judgements  made  by  the Council in the preparation of the financial statements, and of whether the accounting policies  are  appropriate  to  the  Council's  circumstances,  consistently  applied  and adequately disclosed.

We  planned  and  performed  our  audit  so  as  to  obtain  all  the  information  and explanations which we considered necessary in order to provide us with sufficient evidence to give reasonable assurance that the financial statements are free from material  misstatement,  whether  caused  by  fraud  or  other  irregularity  or  error.  In forming our opinion we also evaluated the overall adequacy of the presentation of information in the financial statements.

Jersey Council for Safety and Health at Work

Independent auditors' report to the shareholders of Jersey Council for Safety and Health at Work

continued

Opinion

In our opinion the financial statements give a true and fair view of the state of the Council's affairs as at 31 December 2008 and of its results for the year then ended.

Baker Homyard  Ingouville House

Ingouville Lane St. Helier

Jersey

JE2 4SG

Jersey Council for Safety and Health at Work

Income and expenditure account for the year ended 31 December 2008

2008  2007

£ £  £  £

Income

Grant – Social Security Committee  31,200 30,000 Training, courses and conferences fees  31,538 41,824 Bank interest  1,265 1,633 JOSHA   685 612 64,668 74,069

Administrative expenses

Training courses, conferences and seminars  26,925 22,577 Administration  27,662 24,529 Equipment  1,077 1,735 Educational materials  81 269 Advertising and promotion  3,305 5,639 Grants/subscriptions  6,223 335 Audit and accountancy  905 970 JOSHA  666 416 Miscellaneous   1,303 912

68,147 57,382 Net (deficit)/surplus for the year transferred

to accumulated fund  (3,459) 16,687

Jersey Council for Safety and Health at Work

Balance sheet

as at 31 December 2008

2008  2007

Notes Current assets

Debtors  3 Cash at bank and in hand

£ £

2,701 64,155 66,856

£ £

1,370  69,669  71,039

Creditors: amounts falling

due within one year  4  (3,818)  (4,542)

Net current assets  63,038   66,497 Net assets  63,038   66,497

Funds employed

Accumulated funds  5  63,038   66,497 63,038   66,497

The  financial  statements  were  approved by  the  Council  on    and signed on its behalf by

Chairman

The notes on pages 18 to 19 form an integral part of these financial statements.

Jersey Council for Safety and Health at Work

Notes to the financial statements for the year ended 31 December 2008

1. Accounting policies

1. Accounting convention

The financial statements are prepared under the historical cost convention.

2. Equipment

Equipment purchased during the year is written off to administration in the same year.

3. Stock

Stationery is charged as an expense when paid for. There are no other stocks.

4. Grant

The grant received from the Social Security Committee was £31,200 for the calendar year 2008.

5. Training courses and conference fees

Training  courses  and  conference  fees  receivable  are  accounted  for  on  an accruals basis.

6. Training courses, conferences and seminars

Expenditure  on  training  course,  conferences  and  seminars  is  taken  into account on an accruals basis.

7. Bank interest

Bank interest is brought into account when receivable.

2. Liabilities

There are no contingent liabilities or capital expenditure commitments.

3. Debtors  2008  2007

£ £

Debtors and prepayments.  2,701  1,370

4. Creditors: amounts falling due

within one year  2008  2007

£ £

Creditors.  3,818  4,542

Jersey Council for Safety and Health at Work

Notes to the financial statements for the year ended 31 December 2008

5. Reserves  Accumulated  Total fund

£ £

At 1 January 2008  66,497  66,497 Retained deficit for the year  (3,459)  (3,459)

At 31 December 2008  63,038  63,038

6. The Jersey Occupational Safety & Health Association

The Jersey Occupational Safety & Health Association (JOSHA) was launched by Council in February 2003 to provide a group where people can meet to exchange  ideas  and  advice.  Council  handed  the  Association  over  to  a committee  in  2004  with  a  representative  from  Council  sitting  on  that committee.

Membership payment has now been established and Council has set aside an annual grant of £1,000 in its three year budget to help the Association if required. In the last three years financial assistance has not been sought by JOSHA.