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STATES OF JERSEY
STATES EMPLOYMENT BOARD: APPLICATIONS UNDER P.59/2011 – ACTIVITY REPORT FOR THE PERIOD JANUARY TO DECEMBER 2012
Presented to the States on 8th October 2013 by States Employment Board
STATES GREFFE
2013 Price code: B R.129
REPORT
Background
P.59/2011 identified the need for a process to be used when all posts at Civil Service Grade 15 equivalent and above are to be replaced, or where there is a significant change to an existing senior post that fits into this category. This process has now been in place since June 2011.
Departments are required to lodge P.59 requests for formal approval to the States Employment Board and where recruitment to a post is necessary this cannot be undertaken until SEB approval has been given.
The Jersey Appointments Commission has been appropriately engaged in recruitment to these posts once approval has been given by the SEB. The SEB has been mindful of the need to ensure adequate provision is made for succession planning when giving approval to applications.
Each P.59 submission has to be supported by a full job description, person specification, organisation chart and, where appropriate, a current job evaluation. Salary data including any benchmarking data is provided to ensure informed approval is made by the SEB.
The SEB has been keen to ensure that wherever possible appointments to posts are drawn from the local market.
Activity Report January – December 2012
During this period a total of 28 applications under P.59/2011 were submitted to the SEB for their consideration. (See attached table for reference and detail). Twenty- seven applications were approved and one was refused. Three applications were approved by the Chief Executive under delegated authority from the SEB; all these were for existing posts.
Two appointments were made outside the salary range for their role as short-term expediency.
Applications for 7 new posts were considered, 6 of which were in Health and Social Services (a half of the overall total applications was made by Health and Social Services), and 2 related to the extension of existing contracts both within Home Affairs.
The number of applications, 15, made between June and December 2012 was identical to the same period June – December 2011.
Seven posts were filled by internal candidates, and 20 posts were recruited to externally of which 16 were additionally advertised in the UK.
Twenty of the applications were for existing posts and 8 were for new posts. The rationale for payment in all cases was based on current job evaluation, relevant benchmarking information and prevailing market forces.
A separate application seeking exemption from the P.59 process was refused by the SEB.
An analysis of all applications made under the P.59/2011 since its introduction is being used to inform work currently underway to review succession planning, senior manager compensation, performance management and retention and recruitment planning.
APPENDIX
P.59/2011 APPLICATIONS – January – December 2012