The official version of this document can be found via the PDF button.
The below content has been automatically generated from the original PDF and some formatting may have been lost, therefore it should not be relied upon to extract citations or propose amendments.
2024 Annual Archivist s Report
Rapport Annuel dØ l Archiviste 2024
On the work of Jersey Heritage and the Archivist
under the Public Records (Jersey) Law, 2002 R.102/2025
Contents
Introduction 3 Management And Oversight 18 Records Advisory Panel 4 Appendix A 19
Retention Schedules by Department
Public Records (Jersey) Law 2002 5
Appendix B 26 Identification Of Archives 6 Public Records transferred in 2024
Case Study - Retention Schedule Review 7 Appendix C 35
Key Performance Indicators
Transfer Of Archives 8
Appendix D 36 Case Study - Official Analyst s Records 9 Archive Funding
Preservation, Conservation and Security 10
Case Study - Conservation of St Saviour s Hospital Plans 11
Environmental Conditions 12
Access to Archives - Cataloguing and Indexing 13
Case Study - Naturalisation Files 14
Access To Archives 15
Case Study - Educational Workshops 16
Records Opened, January 2024 17
2 | 2024 Archive Annual Report
Introduction
Archives provide a vital link between our past, present and future and remind us of the generations of people and events that made Jersey. They continue to be relevant to our social, political and cultural development. The role of Jersey Heritage is to select and preserve these unique records and each year we discover more stories that inform our understanding of the Island s identity. At Jersey Archive we care for the records that tell these stories and keep them safe for current and future generations to research, learn from and enjoy.
Archives are also a key part of Government accountability. The Archive team works closely with each Government department to identify relevant records to be transferred to Jersey Archive. These records reflect the decisions, functions and policies of Government. In 2024 we worked with departments across Government to review 55 retention schedules and transfer 66.5 cubic metres, over 4,000 boxes, of records to the Archive building.
In 2024 over 13,000 digital files were transferred to the custody of Jersey Archive and placed in our secure digital preservation system. This is a significant increase on the 2,800 files transferred in 2023 and reflects the change in working practices from paper to born digital records. As this change continues, we will ensure that our digital preservation system has the capacity to preserve these files for future researchers.
The transfer of significant numbers of physical and digital records puts pressure on our ability to fully catalogue these collections as staff are dealing with thousands of boxes of records and digital files each year. We ensure that basic descriptions of collections are placed online to facilitate access as an initial step and then prioritise collections for more detailed cataloguing.
In 2024 we participated in the Archives and Records Association National Surveys Group Survey of Visitors to Archives. The survey results showed that staff availability, attitude and the quality and appropriateness of staff s advice were scored at 99%,
98% and 98% respectively.
Amazing service, staff really helpful and explained clearly how we could find the info we were looking for. Online database was very easy to use.
The Jersey Archive has full Archive Accreditation at the highest level after successfully re-applying to The National Archive scheme in 2021. The accreditation lasts for six years with an interim review due halfway through the term. In 2024 the Archive submitted an interim review reporting on developments and actions taken since
2020. Following the review Jersey Archive retained its status as an accredited archive service with the application panel noting;
the significant progress by the archive since Accreditation, particularly the transfer of Public Records into the service, and also welcomed partnership working across the wider Jersey Heritage to strengthen the outreach offer.
In 2024 we continued to develop our staff, supporting training programmes in conservation, archive administration and records management. Our team of volunteers continued to contribute a vital role to the service we provide adding thousands of hours supporting digitisation, indexing and preservation projects.
Linda Romeril
Deputy Chief Executive and Archives and Collections Director, Jersey Heritage, April 2025
Records Advisory Panel
2024 was an extraordinarily busy year for Jersey Archive, as 66.5 cubic metres of records were transferred once the new extension to the Archive became ready to receive records, and changes in responsibilities of Government departments were agreed.
Notwithstanding this increase in workload, without increase in staff numbers, the Archive continues to maintain high standards. It retained its status as an accredited archive under The National Archive Scheme. In addition, the Archivist has devoted time to the development of amendments to the Public Records (Jersey) Law 2002, to include a Code of Practice, which should finally be debated in the near future.
Public authorities have made great efforts to review and maintain their retention schedules, which are the key documents setting the baseline for transfer of records, whether physical or digital, to the Archive, or to proceed to disposal approved by the Archivist. Original documents continue to be valuable, even when scanned versions are in use, and should be available for transfer.
It is the duty of the Archivist to use every effort to ensure compliance with the Public Records Law and the duty of the Panel both to support and report on such matters. Appendix A shows how much work has been done to keep retention schedules relevant. Schedules are updated every five years, so a few are still outstanding. The Archivist welcomes discussion on these to get them moving.
A description of public records transferred in 2024 appears in Appendix B and shows the mix of topics archived. All archived material is held in accordance with the Freedom of Information (Jersey) Law 2011 or the Data Protection (Jersey) Law 2018 as identified by the source authority, and will be open to view or closed on the basis of applicable exemptions supplied.
I would like to express my thanks to the Archivist for her support and wise advice over my eight years on the Records Advisory Panel, the last three as Chairman, and to my fellow members past and present, and extend to the Panel and incoming Chairman every good wish for the future.
Anne Harris
Records Advisory Panel Chair, April 2025
Public Records (Jersey) Law, 2002
The Public Records (Jersey) Law, 2002 places certain duties on Jersey
Heritage Trust, the Archivist employed by the Trust, the Records Idenmatificaterial otion of f Advisory Panel and public institutions who fall under the law. historic value
In 2024 the Archivist and Chair of the Records Advisory Panel worked with
representatives from the Economy Department, Law Officers Department and
Law Drafting Office on amendments to the law proposed by the Records Advisory Transfer of Panel. This includes a review into the public institutions covered by the law and the Research and digital and
introduction of a Code of Practice for institutions to better define their duty of records understanding physical records management. The Code of Practice was drafted in 2024, and the amended law should
be lodged in 2025.
The Law sets out the Archivist s duty to review, select and identify which records
should be retained as part of the permanent story of the Island. It is the public
institution s duty to then arrange for these records to be transferred to the custody
of Jersey Heritage and the Trust s duty to maintain a public records office for the safe
keeping of the records. The Archivist is then responsible for managing the records and Cataloguing and Conservand ation making them available to the public. access preservation
This report looks at the key areas of identification, transfer, preservation, cataloguing and access to archives.
Public Records Law Compliance - Identification of Archives
The identification of public records of historic value is one of the
key roles of the Archivist and the team at Jersey Archive. It is vitally important that we work with public institutions and subject specialists to select which records we should retain to continue to tell Jersey s unique story.
The tool that is used to identify archival material is the departmental retention schedule which lists the records produced by the institution, the length of time they should be kept and then whether they are confidentially disposed of or transferred to Jersey Archive for permanent retention. Retention schedules are agreed and signed off by the public institution and the Archivist.
The Law is format neutral and therefore covers both physical and digital records, it defines public records as any record(s) that have been created or received by a public institution in the performance of its functions. Every year millions of records produced by public institutions, from emails to minutes of meetings and application forms to acts of Court, are covered by the Public Records Law.
Case Study - Retention Schedule Review
Each year the team at Jersey Archive carry out a compliance audit which looks at each Government department, the functions and sections of that department, the retention schedules in place and their last review date. The audit also highlights the last time that records were transferred to the Archive. Generic retention schedules and schedules for Arm s Length Organisations are not included in the main audit.
In 2024, 55 retention schedules were reviewed by the team at the Archive and the public institution and signed off by the Archivist and Departmental Public Records Officer. This is a significant increase on the 25 reviews carried out in 2023 and shows the effectiveness of the annual compliance audit which acts as a reminder to institutions to review schedules and ensure that they are up to date and actioned.
Changes in the structure of Government, transfer of responsibilities between departments and the way in which we work means that regular reviews of the retention schedules are essential to ensure that all records series are included. We recommend that schedules are reviewed at least every five years or sooner if new systems are put in place or responsibilities change.
Number of Retention Schedule Reviews
55
37
25 23 25
2020 2021 2022 2023 2024
Across the main Government departments there are now 119 retention schedules in place and 80% of these have been reviewed or created within the last five years.
Appendix A shows a full list of retention schedules in place for each department and the date that they were last reviewed.
Public Records Law Compliance - Transfer of Archives
Once public records have been identified as having archival value in the institution s retention schedule it is a requirement of the Public Records Law that those records are transferred to Jersey Archive after 20 years. The law allows for records to be transferred sooner if this is agreed by the institution and Archive. In the majority of cases an earlier transfer is preferable to physical records being retained
in unsuitable storage conditions or digital records being allowed to become obsolete.
In 2024, 66.5 cubic metres of physical records were transferred to Jersey Archive, a significant increase on the 44.5 cubic metres transferred in 2023. This represents over 4,700 boxes of archival records and includes records from the States Greffe, Viscount s Department, CYPES and individual schools.
There were 36 transfers of digital collections in 2024 consisting of over 13,000 electronic files. In 2023, 2,869 digital files were transferred and the significant increase shows that the Archive is starting to see the shift in working from paper to digital.
Digital transfers included responses to requests from the central Freedom of Information team and Cabinet Office files relating to Corporate Management Board meetings.
Each new collection that arrives at Jersey Archive is accessioned on our collections management database. The accession record includes a basic description of the contents of the collection, the transferring department and section, the amount of records transferred and the location of the collection in the Jersey Archive strongroom. Transfer lists recording the basic contents of the collection are
also received from the department. Recording this key information allows us to manage the collection and respond to any enquiries from the department.
A full list of collections of public records can be viewed at Appendix B.
Case Study - Official Analyst s Records
In November 2024 the Official Analyst s Department transferred a collection of records dating from 1923 - 2017. The collection includes a sample of reports and background papers showing the range of duties performed by the Analyst which include environmental, police, customs and post- mortem analysis. Whilst the more recent records
in the collection are closed to public access for 75 years the material dating from the 1920s, 1930s and 1940s is open to the public and shows the
role of the Official Analyst during the inter war and Occupation periods.
These records include analysis of food and milk during the Occupation period which show the difficulties of rationing.
A letter from the Analyst dated 31 October 1941 points out the importance of milk in the wartime diet and highlights that samples show watering down of milk. In response to this the number of samples analysed has risen to 387 in the first ten months of 1941 from an average of 103 per year in the
prewar period. Analysis has shown that there is also significant variations in fat percentage in the samples.
Public Records Law Compliance - Care of Archives - Conservation, Preservation and Security
The preservation of the unique records that we care for at Jersey Archive is one of the key functions of the service. The transfer of 66.5 cubic metres of material in 2024 meant that Archive staff, and the Conservation team in particular, spent a significant amount of their time working on cleaning and repackaging these new records.
The Conservation team continued their detailed treatment and repair of documents in 2024 with the aim of bringing unusable documents back into public access and ensuring their long-term preservation. As part of our succession planning programme our Trainee Conservator, who is working towards a formal qualification in Conservation, completed a training placement in bookbinding and the repair of volumes.
We also continued our conservation programme of external book binding, working with Sycamore Bookbinding. Over the course of the year 53 documents were treated, either inhouse or by Sycamore.
The items conserved included plans of St Saviour s Hospital, an early 20th century Honorary Police incident book from St Helier, hospital registers and school logbooks and admission registers.
Case Study - Conservation of St Saviour s Hospital Plans
In 2024 a number of plans of St Saviour s Hospital dating from the 1860s were conserved. This included a plan showing the fa ade of the building, which was on very thin, brittle tracing paper and had been torn into four pieces. The plan was missing the top right-hand corner and there were small holes at various points across the plan.
The conservators used Japanese Spider tissue, 10% wheat starch paste, deionised water and acrylic paint
to repair the plan. Japanese Spider tissue was selected line the tracing
as it s supportive without adding too much bulk. However, as the contrast between the stark white of the tissue and the dark orange of the tracing was too pronounced, the tissue was tinted with an orange mixture of yellow, red and green acrylic paint diluted in a bath of deionised water. There was only a slight variation in colour, but enough to reduce the harshness of
the white.
The tissue lining was pasted onto
the map wall on top of a barrier layer of Terylene. Once this was dry, each piece of tracing was individually humidified using a Gortex wet pack for 20 minutes. The back of the tracing was then pasted out and carried over to the map wall, where it was aligned, manoeuvred into position and stuck down using a sponge and bone folder through polythene.
An infill of the tinted Spider tissue was applied to the missing section of the top right corner. No other pieces of repair tissue were applied as the contrast between the tracing and repair tissue is too great and it would detract from the drawing, especially as repair tissue would cover a lot of the central plan. The plan is now being kept flat in a Melinex sleeve, with
a support of grey photocraft card covered in a piece of yellow archival paper so the drawing can still be seen.
Public Records Law Compliance - Environmental Conditions
Storage of records in the correct environmental conditions ensures that
the unique archival material that we care for can be preserved for future generations of researchers. Records that are stored in buildings with high humidity and temperatures are subject to mould growth with significant fluctuations in temperature in a short period of time also putting the records at risk.
The Records Advisory Panel, as one of their functions under the Public Records (Jersey) Law, have approved BS 4971:2017 Conservation and care of archive and library collections as the standard that we aim to meet. Adherence to this standard is also required as part of Jersey Archive s application to The National Archives Accreditation Scheme.
BS 4971:2017 sets out the following criteria for the storage of standard archival collections; Humidity of between 35% - 60%
Temperature of between 13 C - 23 C with an annual average of less than 18 C
The strongrooms at Jersey Archive were built to provide a passive, sustainable way of meeting BS 4971. In 2024 both strongroom blocks met the conditions specified by the British Standard.
Cataloguing and Indexing
Once records have been accessioned and the basic contents of the collection recorded they join a list of priorities for detailed cataloguing, listing and indexing of each individual file on our online database.
Each collection is rated with a high, Public records that were catalogued in medium or low priority in line with our 2024 include a significant collection of cataloguing priorities policy. When legislation and subject filing from the we set the priority level we consider States Greffe, witness statements in
the potential use of the collection, criminal cases and Alien s Registration public interest in the collection, any cards including that of Marcel Caumont preservation benefits of cataloguing and an American musician who came to whether the collection is available to the Jersey from Paris in 1926.
public or closed for a period of time.
The detailed cataloguing and indexing of archival material requires the staff
to have an in-depth knowledge of both documents they are cataloguing and the history of the department or institution that they came from.
Case Study - Cataloguing and Indexing - Volunteers Added Value Cataloguing
In 2024 over 180 naturalisation files dating from 1873 to 1940 were catalogued and indexed and are now searchable on the Jersey Heritage Online Catalogue. The files include application forms for individuals who were living in Jersey and wished to take British nationality. Many of the files are from French nationals who settled in the Island in the late 19th and early 20th centuries. The files provide a wealth of information for family historians including the place and date of the individual s birth, their address in Jersey and also testimonials in support of their application.
The files include an application from Albert Bedane who was a French subject, born in 1893 in Angers. Albert was naturalised in 1921. He sheltered Mary Richardson, a Dutch-born Jew, for nearly two years during the Occupation after she was identified as Jewish by the German Authorities. Albert was recognised as Righteous among the Nations by the State of Israel in 2000.
Also included are two files relating to Alexandre de Petrovsky who was born in
St Petersburg, or Petrograd, in 1885. Alexandre first applied for naturalisation
in 1923 but was refused, he applied again in 1932 and this time was granted permission to be naturalised. Alexandre had left Russia in the early 1900s and set up a small aerodrome outside Brussels. He served in the Belgian Army but lost any property in Russia after the revolution. The Russian change of regime is referred to in Alexandre s file when the Attorney General states that he appears to have been,
loyal to Russia under a former regime, and to be a person who, through no fault of his own, had become, for all practical purposes, a citizen of no country at all.
In 2024 over 2,500 members of the public visited the Jersey Archive building to carry out in person research into the records we hold. Research topics varied from house and family history to Occupation and individuals such as Claude Cahun.
The staff at Jersey Archive continue to over a million images of the records provide a high-quality service and some held at Jersey Archive and allows
of the comments received through the people to access the collections at any year are listed below: time of day and from wherever they are
in the world.
Really helpful information
and much appreciated. Well Ourcon subscribertinues to be s base teadyto athe cat c.900 talogue done Jersey Heritage for individuals with a number of people
your wonderful resource and using provides an annual income which the pay perview options.This understanding and helpful supports two part-time digitisation
team. posts and allows us to digitise and
develop access to more of the collections.
I would just like to thank
you all on behalf of myself Members of staff continued to answer and my wife following our email and 3,084 enquiries anstelephone enquiries with wered during the
visit on Thursday 13th June. course of 2024. This included 390 Everyone was so helpful, and enquiries from public institutions
we thoroughly enjoyed our intheirto the r behalecorf.These enquiries included ds that we hold on morning in the archives. FOI requests, requests for loans of
documents, records management and The Jersey Heritage Online Catalogue conservation advice.
continues to be a key tool for members
of the public to use to access
information about and digital copies
of our collections. The catalogue holds
Case Study - Access - Educational Workshops
In 2024 we worked with the Education team at Jersey Heritage to develop our programme for primary and secondary schools. In May 2024 and November 2024, we held a series of themed Occupation and First World War workshops to coincide with Liberation Day and Remembrance Day. Primary schools were invited to bring classes to the Archive and the students were introduced to the importance of primary sources and the general background of the workshop topic. The students then worked together to complete a quiz, based on information from original documents and were given tours of the strongrooms at Jersey Archive. Over 280 students attended the workshops over the course of the two weeks.
We also developed our educational work with secondary schools with an A-Level group from Jersey College for Girls visiting the Archive to find out more about the lives of 19th century women. The group were studying The Awakening , a novel by Kate Chopin and were able to use Archive sources to find out more about the lives of women in Jersey during the 19th century.
We received the following feedback from JCG:
[the] team went away and produced some incredible resources, finding some really specific and insightful information on Jersey women from this time. The time and effort put into it was astounding. They kindly let me come down to run through what they had in mind for our one-hour session and then we were all sorted to go.
Records Opened, January 2024
Every year public records held at Jersey Archive that are closed to the public, are reviewed after periods of 30, 50, 75 and 100 years. In 2024, 629 files were due to be reviewed and in January 2025, 66% of these records were opened to public access.
Records opened to the public after 100 years included the admission register from the Jersey General Hospital which shows that infectious disease such as typhoid were common in the Island in 1924, with 38 cases over the course of the year, seven of which occurred in one school where the source of the drinking water was found to be the cause of the outbreak.
The hospital continued to be a place where those living in poverty were admitted though this seems to become gradually less common throughout the early 20th century. In July 1924 Ethel and Gladys Garnham, aged four and 1 were admitted to the hospital with reason given being poverty at home. The girls were discharged 2 weeks later.
On 26 July six children of Philip John Le Maistre aged between 2 and 10 were admitted to the hospital, also for reasons of poverty at home. Four of the children were sent home on 11 August with the eldest two girls being sent to the Girl s Home on the same day.
Records opened to the public after 75 years show the aftermath of Occupation and include files relating
to the employment of members of the Polish Re- Settlement Corps to spray potatoes as part of the anti- Colorado beetle campaign in summer 1947.
The Polish Re-Settlement Corps was formed by the British Government in 1946 as a holding unit for members of the Polish Armed Forces who served with the British Armed Forces during the Second World War and who were not able, or did not wish to return to a Communist Poland at the end of the war.
Included in the file is a request from Gladys Lea of 104, St Saviour s Road for Mikolaj Fiodoruk, a member of the Polish 2nd Corps to stay in Jersey as a civilian as they wish to get married. After several applications Gladys and Mikolaj married and Mikolaj was eventually naturalised as a British subject.
Management and Oversight
The Records Advisory Panel was established under the Public Records (Jersey) Law, 2002. The panel is required to meet at least twice each year and part of
its role is to review the performance under the law of Jersey Heritage, the Archivist and public institutions.
The panel met four times in 2024, and agenda items included the update of the Public Records (Jersey) Law, the annual compliance audit, the Archivist s Annual Report for 2023, the records of the Jersey Independent Care Inquiry and the Archive team s digitisation plan.
The Government of Jersey s Head of Information and Data Security attended the December meeting of the panel to give an update on records management within the Government of Jersey and plans for future developments.
Department/Section Last Sign Off Next Review Due Notes Cabinet Office
Chief of Staff Jun-23 2028
Ministerial Support Unit Sep-24 2029
Communications Unit Jun-22 2027
People and Corporate Services Aug-24 2029 People Directory
draft in place Information Services Feb-19 2024 December 2023
Modernisation and Digital - JerseyMe May-22 2027 waiting for sign off. People Directory Draft in place Dec-23
SPPP Central Retention Schedule Jan-24 2029
Stats Jersey Sep-23 2028
Children. Young People, Education and Skills
Policy and Planning (CYPES) Aug-19 2027 CEYS Aug-19 2027 Directorate Aug-19 2029 Inclusion and Early Intervention Aug-19 2027 Standards and Achievement Aug-19 2027 Jersey Youth Service Dec-18 2027 Primary and Secondary Schools Nov-23 2027
Department/Section Last Sign Off Next Review Due Notes Children, Young People, Education and Skills
Highlands College Sep-22 2027 L Office du Jrriais Mar-23 2028 Jersey Music Service Mar-24 2029 Skills Jersey Aug-19 2024 CYPES Generic Aug-19 2024 Governance Aug-19 2024 Children s Social Care and Children and Adolescent Mental Health Services (CAMHS) Jul-22 2027 Children and Family Hub Service May-23 2028 Jersey Library Feb-22 2027
Customer and Local Services |
|
|
|
Income Support | Mar-22 | 2027 |
|
Enforcement | Mar-22 | 2029 | |
Finance - Cashiers | Apr-22 | 2027 | |
Pensions | Feb-22 | 2027 | |
Governance | Feb-22 | 2027 | |
Back to Work | May-22 | 2027 | |
Operational Support/Scanning | Feb-22 | 2027 |
Department/Section | Last Sign Off | Next Review Due | Notes |
Customer and Local Services |
|
|
|
Acceptable Behaviour | Mar-22 | 2027 |
|
Long-Term Care | Aug-23 | 2028 | |
Learning and Development | Apr-22 | 2027 | |
Change and Projects Team | Jan-22 | 2027 | |
Housing Control | Feb-22 | 2027 | |
People Hub | Feb-22 | 2027 | |
Health Team | Jan-24 | 2029 | |
Critical Support Team | Apr-22 | 2027 | |
Customer Experience | Feb-22 | 2027 | |
Spend Local | Jan-22 | 2027 | |
Housing Advice and Support Services | Jan-22 | 2027 | |
Business Licensing | Jan-22 | 2027 | |
Affordable Housing Gateway | Aug-23 | 2028 | |
Back to Work Recruitment | Jun-22 | 2027 | |
Crematorium | May-22 | 2027 | |
Contribution Tier 1 | Nov-22 | 2027 | |
Chief Officer | Jun-24 | 2029 | |
Workwell | Aug-24 | 2029 | |
Service Hub | Jun-24 | 2029 |
Department/Section | Last Sign Off | Next Review Due | Notes |
Economy Department | Dec-24 | 2029 |
|
External Relations | Nov-23 | 2028 |
|
Health and Community Services |
|
|
|
NHS Retention Schedule | Jan-21 | 2026 | Agreed to use NHS schedule in 2021 but working on a Jersey version which will include Adult Services. Draft in place October 2023. |
Adult Services |
|
| |
Strategic Public Health Unit (Public Health) | Aug-22 | 2027 | |
Public Health Corporate Operations | Feb-25 | 2030 | |
Infrastructure and Environment |
|
|
|
Office of the Director General |
|
|
|
Head Office | Jan-25 | 2030 | |
Natural Environment Group |
|
| |
Animal Health and Welfare (Veterinary) | Jul-24 | 2029 | |
Jersey Met | Jul-24 | 2029 | |
Biosecurity | Aug-24 | 2029 | |
Marine Resources | Dec-24 | 2029 | |
Land Resources Management | Jul-24 | 2029 | |
Sustainability and Climate Change Engagement | Jan-24 | 2029 | |
Regulation |
|
| |
Development and Land | Aug-24 | 2029 | |
Environmental and Consumer Protection | Jul-24 | 2029 | |
Land Controls | Jul-24 | 2029 | |
Driver and Vehicle Standards | Dec-23 | 2028 |
Department/Section Last Sign Off Next Review Due Notes
Infrastructure and Environment
Operations and Transport Group
Engineering and Development, Highways and Transport Dec-22 2027 Operational Services Mar-22 2027 Technical Support Services Mar-22 2027 Solid Waste Disposal and Management Sep-21 2026 Liquid Waste Management Mar-24 2029 Parks and Gardens Mar-22 2027 Jersey Fleet Management Dec-23 2028 Property and Capital Projects Group
Property Holdings Nov-24 2029 Markets Nov-24 2029 Sport Operations
Sport Jan-24 2029 Judicial Greffe
Magistrates & Petty Debts Court May-15 2020 Samedi Division May-15 2020 Public Registry May-15 2020 Family Division May-15 2020 Master May-15 2020 Probate May-15 2020 Court of Appeal May-15 2020 Employment Tribunal May-15 2020 Administration Services May-15 2020 Jersey Legal Information Board May-15 2020 Finance May-15 2020
Department/Section | Last Sign Off | Next Review Due | Notes |
Justice and Home Affairs |
|
|
|
HA Directorate | Feb-25 | 2030 | Draft schedule for OSIR currently under review. |
Customs & Immigration Mgt | Oct-24 | 2029 | |
Customs & Immigration - Passports | Oct-24 | 2029 | |
Customs & Immigration - Immigration | Oct-24 | 2029 | |
Customs & Immigration - Revenue and Goods Control | Oct-24 | 2029 | |
Customs & Immigration - Administration | Feb-25 | 2030 | |
Customs Administration | Oct-24 | 2029 | |
Customs & Immigration - Officer Safety | Oct-24 | 2029 | |
Customs & Immigration - Training and Compliance | Oct-24 | 2029 | |
Customs & Immigration - Frontiers | Oct-24 | 2029 | |
Customs & Immigration - Investigations | Oct-24 | 2029 | |
Customs & Immigration - Intelligence | Oct-24 | 2029 | |
Fire & Rescue Service | Feb-25 | 2030 | |
HM Prison La Moye | Feb-25 | 2030 | |
Police inc. JMAPPA | Jan-25 | 2030 | |
Jersey Field Squadron | Sep-21 | 2026 | |
Health and Safety Inspectorate | Feb-25 | 2030 | |
Registrar s Office | Jun-19 | 2024 | |
Independent Prison Monitoring Board | Feb-25 | 2030 | |
Criminal Injuries Compensation Scheme | Feb-25 | 2030 |
Department/Section | Last Sign Off | Next Review Due | Notes |
Law Officers Department | Jan-25 | 2030 |
|
Parishes | May-21 | 2026 |
|
Bailiff s Chambers | Jul-24 | 2029 |
|
States Treasury and Exchequer |
|
|
|
Treasury and Exchequer | Jan-24 | 2029 |
|
Revenue Jersey | Nov-24 | 2029 | |
Finance - Cashiers | Nov-24 | 2029 | |
Freedom of Information | Jun-23 | 2028 | |
Health and Safety | Sep-14 | 2019 | |
Office of the Lieutenant Governor | Nov-24 | 2029 |
|
Receiver General | Jan-25 | 2030 |
|
Bailiff s Chambers | Mar-17 | 2022 |
|
States Greffe | Jan-24 | 2029 |
|
Law Drafting Office | May-23 | 2028 |
|
Viscount s Department | Jul-24 | 2029 |
|
Accession Number | Accession Description | Accession Date | Public Institution |
JA/4183 | Bel Royal School deposit. Includes: financial reports, newsletters, staff handbook, performance review, development plan, reception attendance registers, c2002-2012, old school policies 1992-2018 | 11/03/2024 | Bel Royal School |
JA/4193 | Office of the Chief Executive additional deposit. Includes: Cabinet Office files relating to Corporate Management Board meetings, 2003-2018 | 07/03/2024 | Cabinet Office |
JA/4125 | Cabinet Office additional deposit. Includes documents relating to planning studies, Bridging Island plan 2022, Housing, mapping, minerals and transport studies. | 28/11/2024 | Cabinet Office |
JA/4192 | Central Freedom of Information Unit (Treasury and Resources Department) additional deposit. Includes: responses to Freedom of Information requests, 2015-2022 | 01/03/2024 | Central Freedom of Information Unit |
JA/4312 | Chief Ministers Department additional deposit. Includes official correspondence of Ian Gorst 2014-2018; incoming letters files of John le FondrØ 2018-2022 and Kristina Moore 2022-2024 | 11/10/2024 | Chief Minister s Department |
JA/4325 | Children, Young People, Education and Skills department additional deposit. Includes: Children s Service files | 07/11/2024 | Children s Service |
JA/4176 | Customer and Local Services department additional deposit of Governance Services records, 2017-2023 | 09/02/2024 | Customer and Local Services Department |
JA/4215 | Customer and Local Services Department additional deposit. Includes: acceptable behaviour team records | 10/04/2024 | Customer and Local Services Department |
JA/4225 | Customer and Local Services Department additional deposit. Includes: Enforcement Team records | 18/04/2024 | Customer and Local Services Department |
JA/4279 | Customer and Local Services department additional deposit. Includes: Social Security annual reports and accounts, 1990-2016; Senator Philip Le Feuvre A Great Jerseyman publication by the Social Security department | 07/05/2024 | Customer and Local Services Department |
JA/4234 | Customer and Local Services additional deposit. Includes: legal opinions, c1969-2014 | 13/05/2024 | Customer and Local Services Department |
JA/4292 | Customer and Local Services department additional deposit. Includes: Housing Gateway statistics, 2024 [rolling accession] | 04/09/2024 | Customer and Local Services Department |
Accession Number | Accession Description | Accession Date | Public Institution |
JA/4302 | Customer and Local Services department additional deposit. Includes: Email updates from the Director of CLS to staff relating to Coronavirus, 2020-2021; Have You Heard email updates, 2021-2024; other circular emails including relating to the Flu vaccination programme, emergency cash payments and La Motte Street, 2018-2021 | 23/09/2024 | Customer and Local Services Department |
JA/4309 | Customer and Local Services department additional deposit of Governance Team records. Includes Back To Work Ministerial Task Force PowerPoint presentations, 2013-2013; Get People Into Work Ministerial Task Force PowerPoint presentations, 2013 2014 | 30/09/2024 | Customer and Local Services Department |
JA/4316 | Customer and Local Services department, additional deposit of Chief Officer s digital records. Includes: Goals UK Work Matters and ALX Training; Leases on other buildings; Tender to supply employability training, all 2013 | 10/10/2024 | Customer and Local Services Department |
JA/4314 | Customer and Local Services department additional deposit. Includes: Microfilm strips, reels, microfiche and gold CDs containing social security contributions employment earnings record information dating from 1975 to 1991 | 15/10/2024 | Customer and Local Services Department |
JA/4322 | Customer and Local Service department additional deposit of Back to Work files. Includes records relating to: incentives and guidelines, 2016-2022; Enablement fund guidelines, 2013-2017; client information, 2014-2023; general filing, 2013-2023 | 16/10/2024 | Customer and Local Services Department |
JA/4181 | Strategic Policy, Planning and Performance additional deposit. Includes: public policy documentation | 28/02/2024 | Department for Strategic Policy, Planning and Performance |
JA/4231 | Strategic Policy, Planning and Performance additional deposit. Includes: Medical Officer of Health records c2009- 2019, various records including some relating to the Independent Jersey Care Inquiry and pandemics | 10/05/2024 | Department for Strategic Policy, Planning and Performance |
JA/4346 | Cabinet Office, Strategic Policy Planning and Performance additional deposit of Children and Young People s Plan, 2019-2023, and Children, Young People and Families Plan, 2024-2027 | 13/12/2024 | Department for Strategic Policy, Planning and Performance |
JA/4328 | Department for the Economy additional deposit. Includes: Financial Services papers regarding charities, trusts, Jersey Heritage, sustainable finance, law drafting and various other matters; Economy papers regarding Covid, Financial Services, Memorandum of Understanding with Antigua and Barbuda, and Rural and Marine Economy | 18/11/2024 | Department for the Economy |
JA/4337 | Department for the Economy additional deposit. Includes: Jersey Innovation Fund (JIF) advisory board minute book, 2014-2017; Jersey Investment Fund advisory board handbook, 2013-2016 | 09/12/2024 | Department for the Economy |
JA/4233 | Children, Young People, Education and Skills department additional deposit of CLA (Children Looked After) files from La Passerelle School | 10/05/2024 | Education Department |
Accession Number | Accession Description | Accession Date | Public Institution |
JA/4240 | Children, Young People, Education and Skills department additional deposit of LAC (Looked After Children) files c1996-2007 | 20/05/2024 | Education Department |
JA/4280 | Children, Young People, Education and Skills department additional deposit of LAC (looked after children) files and Inclusion & Early Intervention files, c2000-2017 | 14/08/2024 | Education Department |
JA/4281 | Children, Young People, Education and Skills department additional deposit of CDs and DVDs containing various video recordings and photographs, c1991-2009 | 14/08/2024 | Education Department |
JA/4350 | Employment, Housing and Social Security department (EHSS, formerly CLS formerly Social Security) additional deposit of Governance documents, 2014-2024 | 29/11/2024 | Employment, Housing and Social Security Department |
JA/4351 | Employment, Housing and Social Security department (EHSS, formerly CLS formerly Social Security) additional deposit of Governance documents, 2014-2024 | 20/12/2024 | Employment, Housing and Social Security Department |
JA/4198 | Hautlieu School additional deposit. Includes: 3 audio tapes: opening of the school, 1 hour; 25th anniversary speech day, 6th October 1977; one unlabelled | 13/03/2024 | Hautlieu School |
JA/4266 | Hautlieu School additional deposit. Includes School magazines and 14+ prospectus, 2023-2024 | 04/07/2024 | Hautlieu School |
JA/4267 | Hautlieu School additional deposit. Includes photographs, literature anthologies and material relating to anniversaries | 04/07/2024 | Hautlieu School |
JA/4300 | Hautlieu School additional deposit of a photograph of school visit to Bayi School, China, 05/07/2015 | 05/09/2024 | Hautlieu School |
JA/4318 | Hautlieu School additional deposit. Includes: agenda and minutes for Highlands/Hautlieu liaison meetings, 2018- 2020 | 10/10/2024 | Hautlieu School |
JA/4348 | Hautlieu School additional deposit. Includes: 14 plus prospectus, 2024-2025 | 13/12/2024 | Hautlieu School |
JA/4349 | Hautlieu School additional deposit of Board of Governors meetings packs including agendas, minutes and supporting documents, 2008-2020 | 19/12/2024 | Hautlieu School |
JA/4213 | Health and Community Services additional deposit. Includes: Jersey General Hospital Theatre registers, c2007-2017 | 15/04/2024 | Health and Community Services Department |
Accession Number | Accession Description | Accession Date | Public Institution |
JA/4241 | Health and Community Services additional deposit. Includes: corporate and committee records, critical care unit records, investigation archive, Obs and Gynae Committee records, Sycamore day and night records, complaints, maternity anaesthesia records, various other records | 24/05/2024 | Health and Community Services Department |
JA/4259 | Health and Community Services additional deposit. Includes documents relating to the inquiry carried out following the death of an individual, 2008-2010 | 24/05/2024 | Health and Community Services Department |
JA/4275 | Health and Community Services additional deposit. Includes: Day Surgery Unit theatre registers, 2010-2015 | 30/07/2024 | Health and Community Services Department |
JA/4170 | Infrastructure and Environment department additional deposit. Includes: Planning and building files [planning application files, c2012 onward - listed buildings and buildings in public ownership] | 25/01/2024 | Infrastructure, Housing and Environment Department |
JA/4303 | Infrastructure, Housing and Environment Department, Natural Environment section. Initial deposit includes: climate change engagement records, 2018-2019 | 06/09/2024 | Infrastructure, Housing and Environment Department |
JA/4291 | Jersey Care Commission additional deposit. Includes: Annual snapshot of registers and register of care services, 2024 | 04/09/2024 | Jersey Care Commission |
JA/4173 | Jersey College for Girls additional deposit of historic material relating to the school | 29/01/2024 | Jersey College for Girls |
JA/4283 | Jersey College for Girls additional accession. Includes: timetables, weekly notices, and staff briefings, September 2023-July 2024 | 07/08/2024 | Jersey College for Girls |
JA/4217 | Jersey Fire and Rescue Service additional deposit. Includes: fire investigation files, c1976-2024 | 22/04/2024 | Jersey Fire and Rescue Service |
JA/4157 | Jersey Heritage Trust additional deposit of roll of Elizabeth Castle plans. Includes: States Engineers Office Site Plan, 1/500 feet, 1957; Elevation of Garrison Stores, 1972 by Nixey Quantity & Building Surveyors; States Engineers Elevation of Governor s House, 1948; Department of Public Works Elevation of Barrack Room Block, 1976 | 04/01/2024 | Jersey Heritage Trust |
JA/4161 | Jersey Heritage Trust additional deposit: manuscript entitled Noor Jehan by R G Davies Esquire , dated 14 July 1852 | 11/01/2024 | Jersey Heritage Trust |
JA/4210 | Jersey Heritage Trust additional deposit: Includes digital copy of a display board from Mont Orgueil Castle listing names of Jersey and English men who fought in defence of the castle 1337-1339, possibly created c2004 | 27/03/2024 | Jersey Heritage Trust |
JA/4256 | Jersey Heritage additional deposit of 3 maritime documents originally accessioned into the Jersey Museum collections in 1979: Dimensions of new ship Revenue of Jersey; List of shares for ship Hudson ; letter dated 16/03/1863 to Mr Ouless describing the rigging of a ship to be painted | 14/06/2024 | Jersey Heritage Trust |
Accession Number | Accession Description | Accession Date | Public Institution |
JA/4265 JA/4172 | TJerreasurysey Heritag and Exe Tchequerrust additional deposit o Department additional deposit of files from the Design departmenf departmental document Macintosh computts from the German er | 16/07/2024 22/09/2023 | TJerreasurysey Heritag and Exe chequerTrust |
Occupation period Jersey Heritage Trust additional deposit. Includes: posters for exhibitions in the Link Corridor Gallery at Jersey | Department | ||
JA/4308 JA/4117 | TMreasuryuseum and Ex; photogchequerraphs of departmen exhibits at nt additional deposit.umber9,PierRoad; d Includes: prigitalmediaocurcontemenainingt sfitrleas t fegyrom documenvarious pats; st v parious rojects con(to btreacwets and service agreded) eements; c2006-2020 | 16/07/2024 28/09/2023 | TJerreasurysey Heritag and Exe chequerTrust Department |
|
|
|
|
JA/4317 JA/4126 | VicJersetoria Collegy Heritage e T Jerrus set additional deposit.y additional deposit. Includes: or Includes: blackal history and whit recordings made be photographic portry the Sites Curait oatfor Colonel Ra on subjec ymerts including farming, tomato and daffodil growing, and the German Occupation, January-August and December 2024 (possibly relating to the Combined Cadet Force) | 03/09/2024 20/09/2023 | Jersey Heritage Trust Victoria College |
|
|
|
|
JA/4340 JA/4163 JA/4165 JA/4144 JA/4177 | Jersey Heritage additional deposit. Includes visitor comments books for: Jersey Museum, 2022; Hamptonne, Viscoun2017-2022; La Hougue Bie,t s department additional deposit. 2017-2021; Elizabe Includes: sudden death Castle, 2020-2022th files 2006, 2009-2010, 2013-2014; inquest files 1996 & 2001; bodies into and out of the island 1997-2009; regulations and orders, 1966-2012 (may not be inclusivJersey Meteore); ological Office Collecvue de vicomte, 1992tion additional deposit.-2001; prisoner transf Includes: eer 1968-2008 (xamples omay nof hand plot be inclusivtted, hand analye) sed and blank charts used by the Met Office from the 1950s to the early 1990s; 3 ledgers of wave date from analysed ViscounDatawell rt s departmenecorder charts c197t additional deposit o6-1986 f Inquest files, 2008-2014, sudden death files c1996-2008, press | 09/12/2024 23/11/2023 16/01/2024 23/11/2023 15/10/2024 | Jersey Heritage Trust Viscount s Department Jersey Meteorological Office Viscount s Department Judicial Greffe |
cuttings c1964-2018, inquest notes c1965-2012 (may not be inclusive) Judicial Greffe additional deposit. Includes: Wills of Moveable Property, 2015-2019 | |||
|
|
|
|
JJA/A/44037190 | Visit Health and SaJersey additional deposit ofety at Work Inspecft documenorate additional deposit.ts uploaded t Includes pro the Visit Jerosecution files,sey website, acciden including boart files, c20d mee15-20ting 18 minut(includes CDses, business plans,) archived advertising campaigns, and other documents, c2015-2022 | 2074/03/02/2023/2024 | VisitJustice and Home Jersey Affairs Department |
JJA/A/44021618 | Visit Jersey additional deposit. Includes tourism publications 2005-2013, mixed brochures maps and guides, 2000s,Justice and Home video postAcarffaird [VHS s departmentape] c1990st deposit. Includes: various directorate files, c1998-2014 | 0622/04/01/2023/2024 | VisitJustice and Home Jersey Affairs Department |
JJA/A/44029612 | Visit Justice and Home Jersey additional deposit.Affairs departmen Includes media rt deposit. Includes: committeleases, 2023ee meeting minutes, 2004-2005; various management files, reports and correspondence, c1999-2016 | 0622/04/01/2023/2024 | VisitJustice and Home Jersey Affairs Department |
|
|
|
|
JA/4324 | Justice and Home Affairs additional deposit. Includes: files relating to logs of personal effects from the site of the Haut du Mont explosion (Operation Spire) | 04/11/2024 | Justice and Home Affairs Department |
JA/4180 | Office of the Lieutenant Governor additional deposit. Includes: file relating to potential visit of King Charles III, dated 2023 | 26/02/2024 | Office of the Lieutenant Governor |
JA/4329 | Official Analyst s Department deposit. Includes: Gas Examiners Papers, 1923-1950s; Food & Milk Analysis and Prosecutions, 1940s; various Sample Reports and Background Papers, 1970-1979 | 22/11/2024 | Official Analyst s Department |
JA/4336 | St Mary s Parish Church register of marriages, 2003-2018 | 06/11/2024 | Parish Church of St Mary |
Accession Number | Accession Description | Accession Date | Public Institution |
JA/4285 | Parish of St Brelade additional deposit. Includes: Approved rates list for 2024 | 09/08/2024 | Parish of St Brelade |
JA/4260 | Parish of St Helier additional deposit. Includes: Registre de Police, 17/12/1942 - 26/02/1945 | 25/06/2024 | Parish of St Helier |
JA/4286 | Parish of St Helier additional deposit. Includes: Register of persons who have obtained a hawker s licence applicable to the Island of Jersey, 1998-2013 | 21/08/2024 | Parish of St Helier |
JA/4254 | Parish of St Saviour additional deposit. Includes approved rates list, 2024. Includes names of properties and rateable value in quartiers | 14/06/2024 | Parish of St Saviour |
JA/4301 | Parish of St Saviour additional deposit. Includes: Electoral list, September 2023 | 02/09/2024 | Parish of St Saviour |
JA/4305 | Planning and Environment department additional deposit. Includes: Index maps of Jersey 1:2500, c2003 | 27/09/2024 | Planning and Environment |
JA/4242 | Ports of Jersey additional deposit (hard drive) | 24/05/2024 | Ports of Jersey |
JA/4268 | Ports of Jersey additional deposit. Includes: Jersey Shipping Register files, c1923-1974 | 19/07/2024 | Ports of Jersey |
JA/4331 | Ports of Jersey additional deposit. Includes: Jersey Shipping Register volumes 7-22, 1930-2024 | 19/07/2024 | Ports of Jersey |
JA/4273 | Ports of Jersey additional deposit. Includes: media releases, 2017-2023 | 12/08/2024 | Ports of Jersey |
JA/4341 | Ports of Jersey additional deposit of various Shipping Registry volumes, c1856-2012 | 12/12/2024 | Ports of Jersey |
JA/4274 | Ports of Jersey additional deposit. Includes: media releases, 2024 (rolling accession) | 12/08/2024 | Ports of Jersey |
JA/4347 | Public Health Committee file regarding the establishment of the Mental Health Tribunal, 1972 (and one document 2022) | 13/12/2024 | Public Health Services |
JA/4232 | St John s School additional deposit. Includes: management documents 2018-2020; photographs 2022-2023 | 10/05/2024 |
|
JA/4327 | St John s School additional deposit. Includes photographs, DVDs and VHS cassettes | 15/11/2024 | St John s School |
JA/4195 | St Martin s School additional deposit, includes: leavers assemblies, school production CDs, photographs, c2006-2021 | 12/03/2024 | St Martin s School |
JA/4159 | Rolling accession for Government of Jersey internal communications & press/media releases distributed via the States Intranet, 2024 | 11/01/2024 | States Greffe |
Accession Number | Accession Description | Accession Date | Public Institution |
JA/4169 JA/4172 JA/4293 JA/4117 JA/4298 JA/4126 JA/4179 | TStareasurytes Gr and Exeffe additional deposit.chequer Departmen Mainlyt additional deposit o includes files relating f departmento the drtal documenafting of legislats fr tion,om c20the German 10s | 10/01/2024 22/09/2023 02/09/2024 28/09/2023 18/09/2024 20/09/2023 22/02/2024 | TStareasurytes Gr and Exeffe chequer |
Occupation period States Greffe additional deposit. Includes: audio recordings of States of Jersey sittings, August 1989 - April | Department States Greffe Treasury and Exchequer | ||
T2005; reasuryvolumes o and Exchequerf minist departmenerial decisions,t additional deposit. c2005-2023 Includes: procurement strategy documents; various | |||
conStattres Gracts and service agreffe additional deposit.eements; c2006- Includes v2020arious electronic files, including: Projets, Reports, Statements, | Department States Greffe Victoria College States of Jersey Fire and Rescue | ||
VicScrutintoria Collegy Reports,e Jer Stasetyes Minut additional deposit.es, Order Paper Includes: blacks, and Hansar and whitd, c2014e pho-2023tographic portrait of Colonel Raymer | |||
(possibly relating to the Combined Cadet Force) Jersey Fire and Rescue Service additional deposit, includes; fire safety and various other records, c1949-2015 Viscount s department additional deposit. Includes: sudden death files 2006, 2009-2010, 2013-2014; inquest files 1996 & 200States ofJersey P1; bodies inolice additional accession.to and out of the island 1997 Includes: Oper-2009; ration Regulaectangle filestions and orders, 1966-2012 (may not be inclusive); vue de vicomte, 1992-2001; prisoner transfer 1968-2008 (may not be inclusive) Statistics Jersey additional deposit. Includes: Islands Outcome Indicators, c2018-2024 | |||
Service | |||
JA/4163282 | 2316/08/11/2023/2024 | ViscounStates otf s DepartmenJersey Policet | |
JA/4229 | 03/05/2024 | Statistics Unit | |
|
|
|
|
JJA/A/44144270 | Viscouncuttings c1964StaofJertissetics yt departmens departmenJerse-y20 [Jer18,sets, inquest additional deposit oy 2022 Statist notics Utes c1965-nit] additional deposit.20f Inques12 (mayt files, not be inclusiv 2008 Includes perf-2014e), sudden deaormance measurth files c1996-es for Go2008vernmen, press t | 2319/07/11/2023/2024 | ViscounStatistics Ut s Departmennit t |
JJA/A/40374188 | Visit SuperinJertseendeny additional deposit ot Registrar additional deposit.f documents uploaded Includes various histo the Visit toric itJerseems and phoy website, including boartographs, some rd meeelating ting minutto the Office oes, business plans,f the Superin archivtendened advt Regisertising campaigns,trar at the Royal Squar and othere documents, c2015-2022 | 2054/02/2023/03/2024 | VisitSuperinJertseendeny t Registrar |
JA/4214 JA/4018 JA/4227 JA/4012 | Visit SupeJerrintseenyd additional deposit.ent Registraradditi Includes onal depotsourism publicait.Includes: St tions 2005-Helierbirth, 20ma13,rri mixage ed brand dochureath res maps and guides,egisters,1842-c1920 | 17/04/2024 06/01/2023 03/05/2024 06/01/2023 | Superintendent Registrar Visit Jersey Superintendent Registrar Visit Jersey |
2000s, video postcard [VHS tape] c1990s Superintendent Registrar s Office additional deposit. Includes: various original birth, death and marriage | |||
Visit registJerers,se c 1849-y additional deposit.1930 Includes media releases, 2023 | |||
| Trading Standards Department additional deposit. Includes: posters and letter relating to single-use plastic and reusable bags, 2022 |
|
|
JA/4338 | 09/12/2024 | Trading Standards Department | |
JA/4203 | Treasury and Exchequer Department additional deposit. Includes: States of Jersey accounts, 1980-2020; Business Plans 2007-2012; Budgets, 1980-2019; Medium Term Financial Plans, 2016-2019; Resource Plans, 2001-2009 | 22/03/2024 | Treasury and Exchequer Department |
JA/4235 | Treasury and Exchequer Department additional deposit. Includes: | 17/05/2024 | Treasury and Exchequer Department |
JA/4315 | Treasury and Exchequer department additional deposit of Treasury and Investment Management section files. Includes: Parish of St Helier infrastructure loan, 2014; Parish of Trinity , 1999-2017; Queens Road landslide, 1996-2017; files relating to a hearing involving a named individual, 1997-2014 | 30/10/2024 | Treasury and Exchequer Department |
| |||
Accession Number | Accession Description | Accession Date | Public Institution |
JA/4330 | Treasury and Exchequer additional deposit of Revenue Jersey documents relating to taxation, c1937-2012 | 20/11/2024 | Treasury and Exchequer Department |
JA/4238 | Victim Support Jersey records, 2001-2022 | 16/05/2024 | Victim Support Jersey |
JA/4163 | Viscount s department additional deposit. Includes: sudden death files 2006, 2009-2010, 2013-2014; inquest files 1996 & 2001; bodies into and out of the island 1997-2009; regulations and orders, 1966-2012 (may not be inclusive); vue de vicomte, 1992-2001; prisoner transfer 1968-2008 (may not be inclusive) | 18/01/2024 | Viscount s Department |
JA/4178 | Viscount s department additional deposit. Includes: files relating to insolvency, bankruptcy, desastre | 15/02/2024 | Viscount s Department |
JA/4189 | Viscount s department additional deposit. Includes: files relating to insolvency, bankruptcy, desastre | 11/03/2024 | Viscount s Department |
JA/4208 | Viscount s department additional deposit. Includes: insolvency and desastre records, 1990-1994 | 27/03/2024 | Viscount s Department |
JA/4218 | Viscounts department additional deposit. Includes: Insolvency files, 1994-1996 | 16/04/2024 | Viscount s Department |
JA/4253 | Viscounts department additional deposit. Includes: Insolvency files, c1977-2000 (& one 1969); inquest folders, mostly not dated; enforcement team records c1860-2003 | 14/06/2024 | Viscount s Department |
JA/4257 | Viscounts department additional deposit. Includes: Insolvency files, c1977-2003 | 19/06/2024 | Viscount s Department |
JA/4264 | Viscounts department additional deposit. Includes: Insolvency files, c2005-2009 | 16/07/2024 | Viscount s Department |
JA/4278 | Viscounts department additional deposit. Includes: insolvency files, 2003-2014 and some miscellaneous files 1929-2010 | 01/08/2024 | Viscount s Department |
JA/4311 | Viscounts departments additional deposit. Includes: Coroner s records, 1990s | 08/10/2024 | Viscount s Department |
Key Performance Indicators
Indicator | 2022 Result | 2023 Result | 2024 Forecast | 2024 Result | 2025 Forecast | Comment |
Number of new collections (public and private records) accessioned | 169 | 137 | 140 | 185 | 150 | The transfer of public records in both physical and digital format increased in 2024 with 105 collections of public records being transferred compared with 64 in 2023. This is partly due to the movement of several GoJ departments to the new building in Union Street. Transfers of private collections are slightly higher than 2023 with 80 private donations and deposits compared to 73 in 2023. 2025 forecast reflects the continuing transfer of public records to the new strongrooms at the archive, the impact of the compliance audit and the completion of the move to the new GoJ building. |
Cubic measurement of new collections accessioned | 29.2 cubic metres | 44.6 cubic metres | 40 cubic metres | 66.5 cubic metres | 35 cubic metres | The transfer of 66.5 cubic metres of archival material in 2024 includes 20 cubic metres of records from the States Greffe. The high cubic measurement also reflects the move to the new GoJ building. 2025 forecast is based on material that has been identified for transfer during the year from States of Jersey Police, States Greffe and Viscount s Department. |
Digital measurement of new collections accessioned | 93 GB | 47 GB | 50 GB | 65 GB | 65 GB | 2024 total included just over 13,000 digital files. This is a significant increase on the 2,869 electronic files transferred in 2023. 2025 forecast assumes a similar level of digital collecting, however this could increase if a large collection of digital images/film/sound is transferred. |
Time until Jersey Archive is full | 28 years | 26 years | 24 years | 24 years | 22 years | 2025 forecast takes into account collections that are ready to transfer and assumes a total transfer of 50 cubic metres of records. Time is calculated on an average of 25 cubic metres per year. |
Newly catalogued records available online | 36,497 | 34,465 | 35,000 | 33,863 | 35,000 | 2024 figures show the impact of processing 66 cubic metres of records arriving at the Archive, over 50% more the amount transferred in 2023. 2025 forecast recognises that continued transfer of large volumes of material to the Archive is likely to continue to cause pressure on staff cataloguing hours. |
Number of retention schedules in place | 201 | 183 | 183 | 173 | 173 | Government of Jersey reorganisation has led to the merging of some schedules into larger documents covering the work of a number of sections. No significant changes to GoJ departments are known in 2025. |
Appendix C
Key Performance Indicators
Indicator | 2022 Result | 2023 Result | 2024 Forecast | 2024 Result | 2025 Forecast | Comment |
Number of retention schedules reviewed | 37 | 25 | 27 | 55 | 30 | 55 schedules were reviewed and signed off in 2024. This represents a significant amount of work both for the Archive team and public institutions. 2025 forecast reflects the number of schedules due for 5 year review in 2025 and prior to this date (see appendix A). |
Public Access to Jersey Archive days open per year | 206 | 204 | 207 | 207 | 206 | 2024 opening was as scheduled. 2025 forecast reflects scheduled opening. |
In-person visits to Jersey Archive | 2,126 | 2,414 | 2,200 | 2,538 | 2,500 | 2024 figures show steady in person use of the Archive. This includes number of family history tourists. 2025 forecast reflects the balance between in person and online use. |
Online catalogue visits | 317,397 | 339,016 | 340,000 | 350,741 | 350,000 | 2024 figures show the continued importance of online use of archive material. 2025 forecast expects a maintained level of online use. |
Distance enquiries | 2,417 | 2,702 | 2,500 | 3,084 | 3,000 | 2024 figures show a significant increase in enquiries with 390 of these coming directly from Government Departments. 2025 forecast assumes this trend will continue. |
Attendance at Archive talks | 717 in person 147 listened live 1149 listened at a later date | 1,223 in person | 1,200 | 2,176 1,999 listened online at a later date | 2,000 | 2024 figures show strong attendance at the Your Home, Your Story talks and a significant increase in the education programme at the Archive with focused workshop weeks. 2025 forecast reflects a similar talk programme to 2024 and continued education focused programme. |
Archive Funding
Jersey Heritage receives an annual grant from the Government of Jersey to run a wide maintenance, collections management, finance and human resources. As a result of of range of services including the provision of an archive. Jersey Archive is an integral these shared central costs it is difficult to give a definitive stand-alone figure which part of Jersey Heritage and the public of Jersey benefit from the overall synergies reflects the exact cost of running the Jersey Archive service. However, the table below between the provision of archive, historic environment and museum services. gives an indication of spend in different areas of the archive services operations. Synergies include central support services across the organisation such as buildings
Area | 2022 Actual Spend | 2023 Actual Spend | 2024 Actual Spend |
Building Maintenance Jersey Archive | £61,868 | £94,453 | £29,951 |
Conservation, Preservation and Packaging Materials | £32,422 | £39,040 | £39,046 |
Digital Preservation System | £22,597 | £49,000 | £94,331 |
Digitisation of Records (inc. purchase of A0 flat bed scanner in 2022) | £59,265 | £21,429 | £18,886 |
Disaster Planning | £924 | £1,063 | £910 |
Documentation and online development | £16,765 | £8,494 | £8,447 |
Gardening and Cleaning | £16,743 | £8,494 | £15,154 |
Heat, Light and Water | £31,231 | £68,414 | £81,898 |
Interpretation, Public Services and Support Costs | £10,079 | £9,030 | £6,552 |
Permanent Staff (Social security and pension costs have been included for 2023 and 2024) | £675,696 | £762,677 | £818,110 |
Security | £3,310 | £7,301 | £9,133 |
Events | £5,241 | £4,220 | £2,046 |
Total | £747,148 | £939,414 | £1,127,464 |
This table does not include IT, telephones and computer support costs, insurance and rates and training costs which are all held centrally.
Archives sit at the heart of our collective understanding: who we are, where we came from, and, indeed, where we are going.
Archives Unlocked, The National Archive
Jersey Archive, Clarence Road,
St Helier, Jersey JE2 4JY
Telephone: +44 (0) 1534 833300 Email: archives@jerseyheritage.org