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Privileges and Procedures Committee (1st Meeting)
4th November 2022
Part A
All members were present with the exception of Deputy L.M.C Doublet of St Saviour from whom apologies had been received.
Deputy C.A. Alves of St Helier, Chair
Deputy M.R. Scott of St Brelade, Vice-Chair Connétable K. Shenton-Stone of St Martin Connétable s M.A. Labey of Grouville
Connétable s M. O'Donnel Troy of St. Clement Deputy I. Gardiner of St Helier
Deputy R.L. Kovacs of St Saviour
Deputy H.L. Jeune of St John, St Lawrence and Trinity Deputy P.F.C Ozouf of St Saviour
Deputy M.B. Andrews of St Helier
In attendance -
Ms L. Hart , Greffier of the States
Mr W. Millow , Deputy Greffier of the States
Ms K. Boydens , Principal Committee and Panel Officer Ms K. Camara, Research and Project Officer
Note: The Minutes of this meeting comprise Part A
Appointment A1. The Sub-Committee agreed to appoint Deputy Alves as Chair and Deputy Scott as of Chair and Vice-Chair.
Vice-Chair.
Terms of A2. The Sub-Committee noted its Terms of Reference and, subject to one change, Reference. approved the document accordingly.
Diversity A3. The Sub-Committee received and considered the previous Diversity Forum Legacy Forum Legacy Report (R.64/2022). The Sub-Committee noted that there had been a number of matters Report. which had not been brought to a conclusion during the previous term which the Legacy
Report highlighted including:
• Outstanding recommendations of the gender sensitive audit.
• The securement of two rooms in the States Building to be names after pioneering women politicians – Caroline Trachy and Ivey Forster.
• Creating a culture in which late sittings of the Assembly were proposed earlier in the day.
• Enhancing the diversity of candidates standing for election
• Improving the diversity of recruitment to States-owned bodies and arm's length organisations.
• The introduction of behaviour codes.
The Principal Committee and Panel Officer was tasked to provide a paper for the next agenda with an update on the Legacy Report and suggestions for next steps.
States A4. The Sub-Committee received and considered States Assembly Gender Audit: Assembly Diversity Forum Report' (R.96/2019) which was published by the previous Diversity Gender Audit. Forum. The Sub-Committee noted that there were a number of recommendations
outstanding which included:
• The introduction of role descriptions for Assembly roles.
• Ensuring that Committees and Panels all contain at least one man and one woman.
• Consideration of introducing a public sector equality duty
• Provision of official sex-disaggregated data.
The Sub-Committee agreed that these matters would be explored further including recommendation 8 of the audit report which explained that the Forum would review options for the introduction of proxy voting, following the adoption of proxy voting in other jurisdictions. The Sub-Committee tasked the Principal Committee and Panel Officer to prepare a paper on proxy voting in time for the next meeting.
Commonwealt A5. The Sub-Committee received and considered a report entitled Commonwealth h Parliamentary Association - Effective and Inclusive Parliaments' by Dr Jessica C. Parliamentary Smith. The Sub-Committee agreed that some of the findings in the report could be Association – relevant to the States Assembly and tasked the Principal Committee and Panel Officer Effective and to prepare a paper in time for the next meeting.
Inclusive
Parliaments.
Meetings dates A6. The Sub-Committee agreed that it would next meet in January 2023. The Principal 2023. Committee and Panel Officer advised that a date and time for the next meeting would
be confirmed in due course.