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Privileges and Procedures Committee Political Awareness and Education Sub-Committee (5th Meeting)
23rd November 2023
Part A
All members were present with the exception of Deputy C. F. Labey of Grouville and St Martin from whom apologies had been received.
Deputy C.A. Alves of St Helier Deputy R. L. Kovacs of St Helier Deputy M. B. Andrews of St Helier Deputy I. Gardiner of St Helier Deputy R. Ward of St Helier Connétable M.A Labey of Grouville
In attendance -
Ms J. O’Brien, Head of Digital and Public Engagement Ms E. Thomas, Campaign Manager
Ms H. Lockhart, Digital Communications Manager Mr. W. Millow , Deputy Greffier of the States
Ms K. Boydens , Principal Committee and Panel Officer Ms J. Lepp, Research and Project Officer
Note: The Minutes of this meeting comprise Part A
Minutes. A1. The Sub-Committee approved the minutes of the meeting held on 7th September
2023.
Democracy A2. The Head of Digital and Public Engagement provided an overview of the activities Week 2023. and outcomes of Democracy Week 2023. It was noted that the focus of Democracy
Week was ‘continued messaging’, in which the public could become more actively involved and engaged with the States Assembly and its Members throughout the term and not just during the annual ‘Democracy Week’.
The Sub-Committee noted that a report his being finalised by Dr Chris Pich of Nottingham Trent University on voter turnout. Dr Pich had explored islanders' attitudes towards voting in the 2022 General Election in his study ‘Exploring the Voter Journey in the Context of Jersey: Engagement, Barriers and Recommendations’. The Head of Digital and Public Engagement advised that Dr Pich had undertaken some consultative work with the Digital and Public Engagement Teams and was due to publish a report in January 2024 that focussed on education and outreach. The Sub-Committee requested a copy of the report before it was cascaded to the media.
To discuss A3. The Campaign Manager provided the Sub-Committee with an overview of the update on the States Assembly podcast. The Sub-Committee noted that the podcast was launched in podcast September 2023, during Democracy Week. Podcasting was a brand-new channel for episodes. the States Assembly for communicating information about Jersey’s political system to
Islanders. Since the launch there had been:
• 3 episodes released.
• 280+ downloads of episodes
• 69% of listeners based in Jersey and 19% in the UK with the remainder spread globally.
The Campaign Manager explained that future podcast topics included the anniversary of the Royal Mace, the Government Plan and Scrutiny 101.
The Sub-Committee thanked the Campaign Manager for the update and asked whether the episodes were being made available on Spotify and Apple podcasts. The Campaign Manager explained that the podcast was hosted on the Buzzsprout platform which connected to podcast directories such as Apple, Google and Spotify.
States A4. The Sub-Committee recalled that it had written a letter to the Assistant Minister Assembly Chief Minister, Deputy Alex Curtis , about the use of TikTok and whether the States TikTok Greffe could undertake work on establishing a TikTok account. The Assistant Chief channel. Minister had advised that the Government did not have a policy prohibiting the use of
TikTok for ‘Bring your own Devices’ however was prohibiting the use of the platform on Government ‘owned and managed’ devices.
The Campaign Manager provided the Sub-Committee with an update, and it was noted that a Data Protection Impact Assessment had been completed and was awaiting further comment from the Data Protection Unit. The Sub-Committee requested that it was kept updated on the status of this matter,
New States A5. The Head of Digital and Public Engagement presented the new States Assembly Assembly website to the Sub-Committee and explained that fixes to certain pages were still website. ongoing and that it was likely the website would go live during the first quarter of 2024
after testing had been completed.
The Sub-Committee agreed that States Member feedback would be necessary and that run through tests would need to be completed. The Head of Digital and Public Engagement noted that the link to the site would be circulated to Members in 2024, once internal testing has been completed.
YouTube and A6. The Digital Communications Manager provided the Sub-Committee with a future live streaming plan for the live streaming of States meetings and Scrutiny Public Hearings. Having of States reviewed the potential reach for the States Assembly YouTube channel and live meetings and streaming, the Digital Communications Manager advised of a number of statistics Scrutiny Public which demonstrated that the platform could increase online reach. It was noted that Hearings. there was a library of content available of past States Meetings, however, live streaming
was currently only set up privately, but the team was working on plans to stream live in due course.
Education A7. The Head of Digital and Public Engagement updated the Sub-Committee on the work during recruitment status for the role of Education Manager. It was noted that the job recruitment description was being revised before a recruitment campaign commenced in January period. 2024.
Digital and A8. The Sub-Committee deferred discussing the DPE business objectives and OP plan
Public for 2024 and agreed to review the plan circulated in advance of the meeting and direct Engagement any questions or feedback to the Head of Digital and Public Engagement.
business plan
objectives and
operational
plan 2024.
Organisational A9. The Sub-Committee received a copy of the Digital and Public Engagement team chart for the organisational chart.
Digital and
Public
Engagement
team.
Future A10. The Sub-Committee agreed that the next meeting on the 21st December 2023 Meetings. would be cancelled due to Christmas holidays and member availability. The Sub-
Committee also agreed that it would hold its first meeting of 2024 on 22nd January. The Research and Project officer was tasked to compile and circulate a 2024 meeting schedule for approval.