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WRITTEN QUESTION TO THE MINISTER FOR TRANSPORT AND TECHNICAL SERVICES BY DEPUTY D.J. DE SOUSA OF ST. HELIER
ANSWER TO BE TABLED ON TUESDAY 11th MAY 2010
Question
"Further to the response to my written questions of 23rd February 2010, can the Minister inform members the total number of vehicles rented annually by Departments from Motor Mall for what purpose and at what cost to the States?
What are the criteria and terms of reference when advertising for tenders for this service and when is the current contract up for renewal?"
Answer
The Jersey Fleet Management section of Transport & Technical Services negotiates and manages the corporate leasing of a range of standard cars for use by States Departments for general operational purposes.
The contract is awarded every three years following a formal tendering process and was re-awarded to Motor Mall in 2009 to cover the period 2010-2012 inclusive. The invitation to tender was advertised by TTS through the States Corporate Procurement's e-tendering web portal system and resulted in three tenders being received, all from locally registered companies.
The tender conditions require the contractor to provide local service back-up and support for the fleet and the tender is awarded on the basis of overall lease cost with environmental factors of the vehicles on offer also being considered.
Under the agreement cars are replaced annually and Departments have the opportunity to adjust their requirements accordingly.
Currently there are a total of 148 cars of differing size leased to 18 States Departments which will result in payments by Departments totaling £198,660 in 2010 before GST. As the number and mix of cars can be altered by Departments the overall cost to the States varies from year to year.
The cars are used by employees of Departments in order to carry out their day-to-day duties. In some cases cars are held in a pool' for use by several staff in a section, some are allocated to an individual depending on the mobility requirements of their job.