Number of print copies made by States departments in 2012

1240/5(7951)

WRITTEN QUESTION TO THE MINISTER FOR TREASURY AND RESOURCES BY DEPUTY M.R. HIGGINS OF ST. HELIER

ANSWER TO BE TABLED ON TUESDAY 5th NOVEMBER 2013

Question

Will the Minister advise members of the total number of print copies made internally by each States Department during the calendar year 2012, broken down into department and the cost of these copies against each department?

Answer

This information is not available at this level of detail because at the end of December 2012 the Managed Print Solution (MPS) accounted for only 15% of the total machines to be installed. At the end of September 2013 the rollout of machines is now 65% of the machine total with only three sites to be completed. Full deployment of MPS to all sites is on target for the end of November 2013. Detailed site specific information on actual volumes and billed costs is being captured using the software that is installed as part of this contract and will build on a month by month basis. In November 2014 it will be possible to have one year's worth of accurate data.

Until this is available the information that was gathered on a site by site basis in 2010 by Instasu Chosa is being used as a baseline. In the period May 2012 until September 2013, for the sites where MPS has been deployed there has been a 60% reduction in the number of machines installed. The previous volumes (Insatsu survey) for these machines installed under MPS have reduced from 13,991,000 copies to 12,811,000 (8% reduction) and costs have reduced from £514,000 to £316,000. This has resulted in savings of £198,000.

Using actual billed data for September 2013 and modelled costs for the three remaining sites the anticipated annual cost to print shows that the States are on target to achieve anticipated annual savings of £250,000.