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WRITTEN QUESTION TO THE CHIEF MINISTER BY DEPUTY J.H. YOUNG OF ST. BRELADE
ANSWER TO BE TABLED ON TUESDAY 4th MARCH 2014
Question
Would the Chief Minister provide an updated reply to the question previously asked by Deputy J.A.N. Le Fondre on 9th October 2012 providing full details of the role and membership of all groups established by all Departments , including Transport and Technical Services (for example working parties, policy, advisory, oversight groups) which are either cross-departmental, of which membership comprises only/mainly States officers, or groups of which membership comprises States officers and external third parties) which influence the workings of a Department, and/or development of Ministerial proposals, decisions or policies, and which have met since 1st January 2012 including the name of the group, attendees, frequency of meetings and remit?
Answer
On the 4th March I said we would update the detailed list produced on 9th October, 2012. This has been done, and demonstrates the cross-departmental nature of the public sector.
All major decisions are made by Ministers and are published in accordance with the "Code of Practice on Access to Official Information" to establish a minimum standard of openness and accountability.
A number of groups meet to take forward policy decisions made by Ministers, many of which are cross-departmental.
The groups made up mainly of Officers are primarily operational in nature, or they support the operation of Ministerial Groups.
The information supplied should not be regarded as exhaustive, due to the ambiguity in defining what constitutes "of which membership comprises only/mainly States officers". Departments have provided as much information as possible. It should also be noted that it does not include Court groups or working parties.
Due to the cross-departmental nature of group membership some groups may appear on more than one departmental list.
Chief Ministers Department – 24th March 2014
Lead Dept (other depts) | Name of Group | Brief Description of remit | Frequency of meetings | Job title of officers/name of organisation |
CMD (all depts.) | Corporate Management Board | Chief Officer meeting to discuss draft policy, finance and cross departmental issues | Fortnightly | All Chief Officers |
CMD (T&R, EDD, ER). | Financial Services and External Relations Advisory Group | To consider matters relating to financial services and external relations, in order to ensure that the Chief Minister, the Assistant Chief Ministers and Ministers with significant financial services and external responsibilities receive appropriate and co-ordinated advice. | Monthly | Chief Minister, Deputy Chief Minister, Assistant Chief Minister(s), Minister for Treasury & Resources, Minister for Economic Development, Minister for External Relations, Assistant Minister for Treasury & Resources, Chief Executive, HM Attorney General, Director of External Relations, Advisor - External Relations, Treasurer of the States, Director of Financial Services, CO of Economic Development. Other Ministers or officers are invited to attend as appropriate |
CMD (LOD, T & R, HA, JFSC LD, EDD). | Jersey Financial Crime Strategy Group | To oversee implementation of the action plan agreed in response to the findings of the IMF assessment of AML/CFT standards (2009). To co-ordinate preparation of the Island's next detailed assessment by Moneyval in September 2014, and beyond. In addition, the Group will seek to ensure that Jersey complies with all relevant international standards and obligations relating to financial regulation and financial crime. It monitors developing international standards, conventions and protocols to counter ML/FT, the financing of the proliferation of weapons of mass destruction, corruption and other financial crime. | Monthly (previously quarterly) | Director of External Relations, Adviser – External Relations, HM Attorney General, CO of Economic Development, Head of Crime Services – States of Jersey Police - Head of Financial Crime Intelligence Unit - States of Jersey Police, Treasurer of the States, Head of Service - Jersey Customs and Immigration, Legal & Intelligence Manager - Jersey Gambling Commission, CEO of Home Affairs, Law Draftsman, Director General – Jersey Financial Services Commission, Director, Office of the Director General, JFSC. Other officers attend as appropriate. |
CMD (T & R, JFSC) | (Interim) Jersey Financial Stability Board | To focus on macro-prudential oversight and contributing to identifying, monitoring and addressing systemic risks to the Island's financial system. | Quarterly | CEO - Chief Minister's Department, Director of External Relations, Adviser – External Relations, Economic Adviser, Chief Statistician, CO of EDD, Director of Financial Services, Treasurer of the States, Director General of the Jersey Financial Services Commission and Director-Banking, Investment Business & Insurance, JFSC. Other officers attend as appropriate. |
Lead Dept (other depts) | Name of Group | Brief Description of remit | Frequency of meetings | Job title of officers/name of organisation |
CMD (T&R, EDD, TTS, Env) | Regeneration Steering Group | Inform policy guidelines for public property and infrastructure regeneration projects | Quarterly | Chief Minister, Minister for Treasury and Resources, Minister for Economic Development, Minister for Transport and Technical Services, Assistant Minister Treasury and Resources, Chief Executive, Treasurer of the States, Economic Development Department Chief Officer, Jersey Property Holdings Acting Director, States of Jersey Development Company Managing Director, Transport & Technical Services Director - Engineering & Infrastructure, Department of the Environment Chief Officer. |
CMD | Senior Management Team | Coordinate the operational development of departmental sections and policy implementation | Monthly | Chief Executive, Finance Director-Corporate Group, CSR Team Leader, Director International Affairs, Communications Manager, Director of Human Resources, Law Draftsmen, Director of Corporate Policy, Senior Human Resources Manager, Information Services Director, Director of Financial Services |
CMD | Emergency Planning Board and related sub-groups | Ensure there is an appropriate level of planning, preparedness and resilience to enable an effective multi-agency response to major emergencies which would have a significant impact on Jersey. | Quarterly | Chief Executive, States of Jersey Police Chief Officer, Ports of Jersey Group Operations Director, Chief Fire Officer, Assistant Harbour Master, Director of Health & Safety Inspectorate, Director of Environment, Centenier & Representative of Chefs De Police, Transport & Technical Services Chief Officer, Medical Officer of Health, H&SS Director of Finance & Information, Ambulance Service Operations Manager, Emergency Planning Officer, Health & Social Services Chief Executive, Jersey Coastguard Coastguard & VTS Manager, Acting Chief Ambulance Officer |
CMD | PSR – Culture Steering Group | Steering Culture Workstream of the Public Sector Reform Programme | Monthly or as required | ESC Chief Officer, HSSD Chief Officer, Ports Chief Executive, PSR Programme Director, Engagement Specialist |
CMD | PSR – Lean Steering Group | Steering Lean Workstream of Public Sector Reform Programme | Monthly | Environment Chief Officer, HSSD HR Director, Operations Director (SSD), Senior Manager Organisational Development, Internal Communications Officer, professional & Corporate |
Lead Dept (other depts) | Name of Group | Brief Description of remit | Frequency of meetings | Job title of officers/name of organisation |
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|
|
| Services Manager (ITax) |
CMD | PSR – E- Government Steering Group | Steering E-Government Workstream of Public Sector Reform Programme | Monthly or as required | EDD Chief Officer, HSSD Chief Officer, Treasurer, ESC Chief Officer, Social Security Chief Officer, information Services Director, E-Government project Manager, representative from Digital Jersey. |
CMD | PSR – Workforce Modernisation Steering Group | Steering Workforce Modernisation Workstream of Public Sector Reform Programme | Every 6 weeks | Home Affairs Chief Officer, TTS Chief Officer, Assistant Director of Policy (CMD), Hospital Director, HSSD HR Director, Representatives from Unite, Prospect, NASUWT and Nurses. |
CMD | PSR – Workstream Leads Group | Co-ordinate the workstreams of the Public Sector Reform Programme | Monthly | PSR Programme Director, Chief Officer Workstream Leads, PSR Programme Office Director. |
CMD | Strategic Planning Programme Board | Provide oversight for the development of a new strategic planning and performance management system | Monthly | Chief Executive, Treasurer, Chief Officers of Home Affairs, Environment and TTS, Director of Corporate Policy, Head of Strategic Planning |
CMD | Strategic Plan Implementation Group (SPIG) | Act as contact/ communication point in departments for corporate initiatives in strategic and business planning and performance monitoring. | Quarterly or as required | A representative from each Department responsible for Strategic Business Planning/performance monitoring. |
CMD (HSSD/HA/ ESC) | Children's Policy Group Chief Officers' Group | Provide oversight and support management of Children's Policy Group agenda and business. | Quarterly | Chief officers and Finance Directors (HSSD/HA/ESC); Chief Probation Officer; CPG Executive Officer |
CMD | Adults Policy Groups Chief Officers' meeting | Provide oversight and support management of Adult's Policy Group agenda and business. | Quarterly | Chief officers (HSSD/HA/Soc Sec); Chief Probation Officer; APG Executive Officer |
CMD (ESC, HSS, Probation) | Children and Young People's Strategic Framework – Planning group | To oversee development of delivery plans underpinning the Strategic Framework | c. Quarterly | ESC: Head of Early Years, Schools and Colleges, Business Manager, Head of Youth Service, Chief Probation Officer, HSSD: Director of Children's, Services; Head of Health Improvement, CPG Executive Officer |
CMD (HSS) | Historic Abuse Redress Scheme Team | To develop the Historic Abuse Redress Scheme and consider applications for compensation under the Scheme | Monthly | Managing Director, Community and Social Services. Information Governance Manager HSSD. Legal Administration Officer HSSD. Partner, Senior Associate and Senior paralegal at Mourant Ozannes. |
CMD (HSS) | Jersey Joint | Multiagency forum for strategic development re | Quarterly | HSSD: Director of Adult Services & Head of Service |
Lead Dept (other depts) | Name of Group | Brief Description of remit | Frequency of meetings | Job title of officers/name of organisation |
| Secretariat for People with Special Needs | Learning Disability and Autism |
| for Adult Community Support Services |
CMD - HR | Alcohol and Licensing Policy Working Group | To oversee development of Alcohol and Licensing Policy delivery plan | Quarterly (to commence end Q1 2-14) | CMD social policy director; HSSD Public Health Policy officer; HA policy officer; EDD policy officer; Medical Director of Health |
CMD - HR | Joint Safeguarding Partnership Boards | To co-ordinate local work to protect and safeguard children and vulnerable adults from harm. | 5-6 per year | Representatives from H&SS; SoJP; ESC; FNHC; Probation; Prison; GPs; Third Sector reps; Professional Officer JCPC. |
ISD | IS Strategy Group | The purpose of this group is take ownership of and be accountable for the development and fulfilment of the Corporate IS Strategy. | Fortnightly | IS Director, Head of IT Services, ESG Manager, Head of Organisational Development, IS Finance Manager, Programme Office Manager. |
CMD - HR | Jersey Appointments Commission | Oversee senior officer recruitment within the public sector and Quangos | 4 times per year and recruitment activities | Human Resources Director and HR Business Partner for CMD |
CMD – HR | Civil Service Forum | To enable the employer and civil service staff side to discuss items of mutual interest | C 4 times pa | HRD , Dof ER + 2 others /4 TU reps inc Fulltime official |
CMD – HR | Suspensions Review Panel | Review of employees suspended in accordance with States proposition | Monthly | Senior Employment Relations Manager HRD, Chair; plus 2 others drawn from States wide Panel of employees. |
CMD - HR | Manual Workers' Joint Council (MWJC)/ | To determine pay, T&Cs of Manual Workers within its scope | 2 to 4 times per year | Employer's Side: Director of Education; CEO H&SS; CEO TTS; Senator Routier; Constable Crowcroft ; Deputy Martin. Employees' Side: 6 senior Manual Worker employee representatives. |
CMD - HR | Disputes Committee of MWJC | To resolve disputes affecting pay, T&Cs of Manual Workers within the scope of the MWJC | Varies with need. Approx 4 to 6 times per year | Any 2 members from the Employer's Side MWJC and any 2 members from the Employees' Side MWJC. |
Economic Development
Lead Dept (other depts) | Name of Group | Brief Description of remit | Frequency of meetings | Job title of officers/name of organisation |
EDD | Senior Leadership | To discuss draft policy, finance, and the | Monthly | EDD Leadership Team |
|
| Team | performance of the service |
|
|
EDD Tourism | - | Jersey Conference Bureau | P.P.P. funded by EDD grant promoting Jersey as a conference destination | 5-6 times p.a. | Director of Jersey Tourism and members of industry |
EDD Tourism | - | Tourism Development Fund | Evaluates funding requests | 6-8 times per year | Director of Jersey Tourism, Strategy Manager, External Panel Members |
EDD - Gsy |
| Joint CI EDD/ Commerce & Employment meeting | Update on issues relating to Jersey and Guernsey | Six-monthly | Chief Officer, Deputy Chief Officer, Policy/Strategy & Regulatory Director. Maritime Compliance Manager |
EDD - Gsy |
| Joint External Transport Group meeting | Update on issues relating to transport issues affecting Jersey and Guernsey | Six-monthly | Chief Officer, Deputy Chief Officer, Tourism & Marketing Director, Maritime Compliance Manager, Policy/Strategy & Regulatory Director |
EDD |
| Annual Technical Conference | To oversee survey standards of Jersey vessels. | Annual | Registrar of Shipping and associated officers from EDD and Jersey Harbours |
EDD |
| Stakeholder engagement | Policy and Regulation section meets regularly with various stakeholders on an ad hoc basis. Examples include working with Guernsey and CICRA on broadcasting and communications matters, meeting stakeholders with an interest in the development of intellectual property laws, discussing competition policy, law and work programme with the JCRA, cross departmental discussions on licensing policy etc. | As necessary | Various |
EDD |
| Public Lotteries Board | Advise Minister on Channel Islands lottery | Several times per annum | Strategy Manager / PLB Members |
EDD - Gsy |
| Financial Ombudsman Implementation Oversight Group | Discuss proposals for establishment of Financial Services Ombudsman for Jersey / Channel Islands | Fortnightly Conference Call | Strategy Manager / External Consultant / Commerce & Employment (Guernsey) / JFL / GIBA |
EDD |
| Tourism Shadow Board | In the first instance, to define the optimum operational and governance structure and make a recommendation to the Minister to implement changes as necessary. | As necessary | External Board plus CEO, EDD |
EDD |
| Ports of Jersey Shadow Board |
| Monthly | External Board plus CEO, EDD & Group CEO, Ports of Jersey |
EDD |
| Digital Jersey Board |
| Bimonthly | External Board plus CEO, EDD |
EDD |
| Jersey Business Board |
| Bimonthly | External Board plus Deputy CEO, EDD |
EDD | Jersey Aircraft Registry Working Group | To advise the Minister on the correct model for the establishment of a Jersey Aircraft registry | As necessary | Assistant Minister, Project Manager, CEO (EDD), Deputy CEO (EDD), LOD, Law Draftsman, Treasury (Tax and GST), plus consultant and externals |
EDD | Jersey Finance Limited Board |
| Bimonthly | EDD's CO, Director of Financial Services, |
Education, Sport and Culture Department
Dept. | Name of Group | Brief Description of remit | Meeting Frequency | Job title of officers/name of organisation |
ESC | Senior Management Team | To discuss draft policy, finance, and the performance of the service | Fortnightly | ESC Senior Management Team |
ESC | Headteachers | To discuss the implementation of policy and operational matters relating to schools. | Termly | Director of ESC, Advisory staff, Primary and secondary headteachers (separate meetings) |
ESC | Curriculum Council | This is a statutory group established to advise the Minister on curriculum matters in relation to schools and colleges | Termly | Minister for ESC, Director for ESC, advisory staff, plus teacher reps from early years, primary, secondary, further education |
ESC | Governing Bodies | To support the school, provide advice, an independent view and a visible form of accountability for the headteacher and staff of the school | At least termly | Headteacher, Department Representative, Chair of Governors elected by the Governors, Governors selected in accordance with the procedures set out in the Governors handbook. |
ESC (T&R) | Fort Regent Steering Group | Ensure there is an appropriate level of planning, preparedness and resilience to enable an effective multi-agency response to major emergencies which would have a significant impact on Jersey. | As required | Assistant Treasury Minister, Assistant Ministers of ESC, Officer from Property Holdings, Chief Executive Jersey, Property Development Company, Senior Management, Fort Regent, Officer from Treasury, Assistant Director ESC |
ESC | Skills Board | To advise the Skills Executive on matters relating to the Skills Strategy for Jersey | Monthly | Independent Chair and Board Members appointed from the business community in accordance with Nolan Principles, Head of Lifelong Learning and Skills at ESC |
ESC | Early Years Childcare Partnership | To promote best practice in Early Years education and care across private and public sectors, and to advise the Minister on the progress of the early years strategy. | Quarterly | Independent Chair, Practitioners representing various sectors, Officers representing key States departments that contribute to the early years strategy |
ESC (EDD, | Skills Executive | To agree, take forward and monitor the Skills | Quarterly | Minister for ESC, Ministers for EDD, ESC, Soc Sec, |
Soc Sec) |
|
| Strategy |
| Chief Officers of EDD, ESC, Soc Sec , Supporting officers from EDD, ESC, Soc Sec, Independent Chair of Skills Board |
ESC CMD) | (see | Children's Policy Group | To coordinate policy development in relation to children and young people | Quarterly | Ministers for H&SS, HA and ESC, Chief Officers H&SS, HA and ESC, Executive officer to Children's Policy Group, Chief Probation Officer, Officer representing States of Jersey Police, Other officers as required |
ESC |
| Sports Advisory Council | To consider and distribute grants to the Sporting Community for travel | Monthly | Members elected from the Jersey Sports Council Assistant Director ESC |
ESC |
| New Town Primary School Working Group | Review proposal from CoM Capital Sub- Group to invest in New Primary School in St Helier | Monthly | Project Director, T&R |
ESC |
| Sports Council | To represent sport in Jersey to the Minister for ESC | Quarterly | Elected from the various sporting associations in Jersey |
Health and Social Services
Department | Name of Group | Brief Description of remit | Meeting Frequency | Job title of officers/name of organisation |
HSSD | Corporate Management Executive and Corporate Management Team | To discuss departmental draft policy, finance, and the performance of the service | Fortnightly | HSSD Corporate Directors; (HSSD Medical Directors on monthly basis) |
HSSD (Soc Sec) | Joint meeting | To discuss and review areas of work which are relevant to HSS and Soc Sec. | every 6 weeks | HSSD and Soc Sec CEO and officers as relevant to agenda |
HSSD (Primary Care Body) | Joint meeting | To discuss and review areas of work which are relevant to HSS and the Primary Care Body. | Monthly | HSSD Corporate Director and Primary Care Governance Team, Primary Care Body (8 x GPs) |
HSSD | Sustainable Primary Care Project Board | To oversee development of a sustainable model for Primary Care | TBC (commencing April 2014) | HSSD Corporate Director and officers, Social Security, Treasury & Resources; Representatives of Primary Care professionals (GPs, Dentists, Optometrists, Dentists, Community Nurses) |
HSSD | Transition Plan Steering Group | To oversee the implementation of the system redesign (Transition Plan) | Monthly | HSSD CEO and Corporate Directors. HSSD Medical Directors. Treasurer and Treasury officials. CEO SSD. 2 x GP.s. Representative of Voluntary and Community Sector |
HSSD (T&R) | Estates Strategy Group | Review use of H&SS property | 3 time a year | Director JPH AD Estates /T&R/HSS |
HSSD (Soc Sec, T&R) | Ministerial Oversight Group | Political Oversight of P82/2012 | Monthly | Chief Officers of HSSD, Soc Sec, Treasurer, Corporate Director of System Redesign and Delivery |
HSSD (Primary Care Body) | Out of Hours Working Group | To develop a sustainable model for out of hours care | Monthly | HSSD officers, GP representatives |
Home Affairs
The Home Affairs department has not included a range of cross-departmental meetings whose primary purpose is front-line partnership activity. The work of these officer groups is focussed upon business-as-usual operational work which does not impinge upon departmental policy or strategy. The department has also listed some groups where Home Affairs is not necessarily the lead department, but these have been listed to ensure they are identified.
Department | Name of Group | Brief Description of remit | Meeting Frequency | Job title of officers/name of organisation |
Home Affairs (ESC, SoJP) | Firearms Law Liaison Group | Liaison in relation to matters arising out of the Firearms (Jersey) Law 2000 | Ad hoc | Minister for Home Affairs; Chief Officer, Home Affairs; Executive Officer Home Affairs; Assistant Director, Education Sport and Culture; Representative from States of Jersey Police; Representative from the Comité des Connétable s; Representatives from Jersey Firearms Council; 2 independent members. |
Home Affairs | Prison Board of Visitors (PBOV) | Watchdog' role in relation to the prison – reporting to the Minister for Home Affairs | Monthly | Members of the PBOV (7 Jurats of the Royal Court); Prison Governor |
Home Affairs | Independent Custody Visitors (ICVs) | The ICVs carry out unannounced visits to Police HQ to check on the welfare of detainees. They meet occasionally with officers from Home Affairs to discuss any issues arising. | Ad hoc | Chief Officer, Home Affairs; Executive Officer, Home Affairs; Independent Custody Visitors. |
Home Affairs (Prison) | Release on Temporary Licence (ROTL) Panel | To determine prisoner access to community placements and release on Home Detention Curfew | Twice per month | Prison Governor; Probation Officer; Prison Psychologist; Independent member. |
Home Affairs (Prison) | Security Board | To preserve the security of the prison and prevent the commissioning of further crime. | Monthly | Prison Governor; Deputy Prison Governor; Head of Operations; Head of Custodial Care; Police Liaison Officer; Customs and Immigration Liaison Officer. |
Home Affairs | Criminal Justice Information Technology Group | To work towards the achievement of an integrated and unified criminal justice information system. | Quarterly | Chief Officer, Home Affairs; ISD Representative; Chief Probation Officer; Magistrate's Court Greffier; Director, Jersey Legal Information Board; Head of Custodial Care, Jersey Prison Service; Director of Court Services; Representative of the Chefs de Police; Director of Criminal Justice, States of Jersey Police; Assistant Director, Customs & Immigration; Head of ICT, States of Jersey Police. |
Home Affairs | Court Security and Prisoner Transport Group | Review the roles and responsibilities of Police, Prison and Court Support staff in respect of security and prisoner transport and recommend improvements where appropriate | Quarterly | Deputy Chief Officer, States of Jersey Police; Superintendent, States of Jersey Police; Magistrate; Chief Officer, Bailiff 's Chambers; Chief Usher, Royal Court; Building Maintenance Manager, Property Holdings; Judge, Family Division of Royal Court; Bailiff 's Judicial Secretary; Magistrate's Court Greffier; Acting Assistant Judicial Greffier (Court of Appeal); Deputy Judicial Greffier; Prison Governor; Executive Officer, Planning & Project Management, Home Affairs. |
Home Affairs (Jersey Customs and Immigration Service JCIS) | Parasol Group | To discuss drugs matters of mutual interest with Officers of French Customs and the Guernsey Border Agency | Annually | Director, Law Enforcement, JCIS; Assistant Directors, Intelligence and Investigation, JCIS; Officers from French Customs; Officers of the Guernsey Border Agency. |
Home Affairs | Anti-social behaviour intervention and prevention group | To provide a collective response to emerging issues of anti-social behaviour and develop and implement ASB interventions | Ad hoc | Executive Officer, Community Safety and Criminal Justice; Chief Inspector, States of Jersey Police; Community Development Officer (Sport), ESC; Representative from Alcohol and Drugs Service; Representative from Health Promotion; Professional Adviser to Schools; Principal Youth Officer; Representative from the Honorary Police; Representative from Housing Representative from the Bridge |
Home Affairs | Safer St Helier Community Partnership group | Develop community solutions to keep St Helier safe | Monthly | 6 Independent members from St Helier Chief Inspector, States of Jersey Police Executive Officer, Community Safety and Criminal Justice |
Home | Building a Safer | To create a safer environment by reducing | In 2011, this | Chief Officer, Home Affairs; |
Affairs (HSS) | Society Strategy (BASS) | crime, public disorder and anti-social behaviour; to provide people with opportunities to develop their potential as active and responsible members of society; and to reduce the harm caused by drugs, alcohol and solvents. | was aligned with SP7. From 2012, a new governance structure has been agreed. Meetings to take place every 6 months. | Chief Officer, Health and Social Services; Director, Alcohol and Drugs Service; Director of Adult Services, Health and Social Services; Head of Health Improvement, Health and Social Services; Executive Officer, Community Safety and Criminal Justice; |
Home Affairs (SoJP, ESC, Probation) | Domestic Abuse Forum | Preventing domestic abuse and sharing best practice | Quarterly | Representative from the States of Jersey Police; Representative from Children's Service; Representative from Victim Support; Representative from Probation and After-Care Service; Representative from Education, Sport and Culture; Representative from the Women's Refuge; General Practitioners. |
Home Affairs (SoJP, ESC, Probation) | JCPC | Child protection | Quarterly | Representative from States of Jersey Police; Representative from Children's Service; Representative from Victim Support; Representative from Probation and After-Care Service; Representative from Education, Sport & Culture; Representative from Family Nursing; General Practitioners. |
Home Affairs (SoJP, ESC) | MASH Steering Group | Project group for safeguarding of children and vulnerable adults | Monthly | Representative from States of Jersey Police; Representative from Education, Sport & Culture; Representative from Children's Service; Representative from Family Nursing. |
Home Affairs (SoJP, Housing, Probation, Soc Sec, HSS) | Strategic Management Board relating to Jersey Multi-Agency Public Protection Arrangements (JMAPPA) | Management of sex offenders, violent and other dangerous persons | Quarterly | Representative from States of Jersey Police; Representative from Probation and After-Care Service; Representative from Health and Social Services; Representative from Housing; Representative from Education, Sport & Culture; Representative from Social Security Department; Representative from Jersey Prison Service; Representative from the Honorary Police. |
Home Affairs | Prolific Offender Management Group | Identify and actively manage prolific offenders | Ad hoc | Representatives from States of Jersey Police; Representatives from Probation and After-Care |
(SoJP, Probation) |
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| Service. |
Home Affairs (SoJP, LOD) | Tripartite Financial Crime Forum | Financial crime investigation and regulatory matters | Quarterly | Representative from the Law Officers' Department; Representative from States of Jersey Police; Representative from Joint Financial Crimes Unit; Representative from Jersey Financial Services Commission |
Home Affairs (SoJP) / Honorary Police | Honorary Tasking | Information sharing to inform operational deployment | Monthly | Representatives from States of Jersey Police; Representatives from Honorary Police |
| Anti-Money Laundering / Combating the Financing of Terrorism Strategy Group | Considers matters of anti-money laundering and financing of terrorism | Ad hoc | Representative from Chief Minister's Department; Representative from Jersey Financial Services Commission; Representative from Joint Financial Crimes Unit; Representative from Law Officers' Department; Representative from Customs and Immigration Service; Representative from Economic Development Department. |
| Sanctions Forum | Consideration of sanctions matters | Ad hoc | Representative from Chief Minister's Department; Representative from Jersey Financial Services Commission; Representative from Law Officers' Department; Representative from Joint Financial Crimes Unit |
| Bailiff 's Panel | Event planning | Monthly | Representative from States of Jersey Police; Representative from Environmental Health; Representative from Health and Safety; Representative from Fire and Rescue Service; Representative from Ambulance; Representative from Bailiff 's Office. |
| Road Safety Panel | Road safety | Quarterly | Representative from States of Jersey Police; Representative from Driver and Vehicle Standards; Driving instructors; Representative from Transport & Technical Services; Representative from Compulsory Basic Training (CBT); Representative from Hands Off' Charity; Representative from Motor Trade Federation. |
| Licensing Assembly | Licensing | Quarterly | Representative from States of Jersey Police; |
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| Representative from Bailiff 's Office |
| Licensing Trade Meeting | Licensing | Quarterly | Representative from States of Jersey Police; Representatives from licensed trade and night clubs. |
| La Collette Flame Group | Public Safety | Quarterly | Representative from States of Jersey Police; Representative from Fire and Rescue Service; Representative from Ambulance; Representative from Health and Safety; Representative from Transport & Technical Services; Representative from Jersey Gas; Representative from Jersey Electricity. |
| Major Incident Gold Group | Manage response to major incidents | As required | Representatives of appropriate agencies at Chief Officer level. |
| Criminal Justice System Board | To have strategic oversight and keep under review and co-ordinate all legislative and other initiatives relevant to criminal justice. | Every 6 months | Bailiff ; Chief Minister; Attorney General; Minister for Home Affairs; Chief Officer, Home Affairs; Judicial Greffier; Chief Officer, States of Jersey Police; Deputy Judicial Greffier; Chief Executive of the States; Magistrate; Jurat, Royal Court; Chief Officer, Bailiff 's Chambers; Bâtonnier; Superintendent, States of Jersey Police; Representative from the Comité des Connétable s; Director of Criminal Justice, States of Jersey Police. |
| Criminal Justice Working Group | Responsible for the delivery of the Justice System Board objectives (see above) | Every 6 weeks | Attorney General; Chief Officer, Home Affairs; Magistrate; Magistrate's Court Greffier; Prison Governor; Director of Court Services, Judicial Greffe; Director of Criminal Division, Law Officers' Department; Head of Service, Customs and Immigration; Chief Clerk, Law Officers' Department; Chief Officer, Bailiff 's Chambers; Representative from the Honorary Police; Senior Legal Adviser to States of Jersey Police; Victim Support Representative; Director of Criminal Justice, States of Jersey Police; Deputy Judicial Greffier; Chief Officer, States of Jersey Police; Chief Probation Officer; Jersey Advocate (Bar representative). |
| Integrated Offender Management Group | To ensure that best practice is achieved in the management of offenders through the commissioning of research and evaluation of outcomes. | Quarterly | Chief Probation Officer; Prison Governor; Director of Children's Services; Inspector, States of Jersey Police; Magistrate. |
| Legislation / Procedure Review Group | To act as a conduit for the consideration of all changes to legislation and procedures which affect criminal justice in Jersey | Quarterly | Advocate (Bar representative); Director of Criminal Division, Law Officers' Department; Magistrate; Director of Criminal Justice, States of Jersey Police. |
| Criminal Justice System Performance Group | To monitor the performance of the Criminal Justice system | Quarterly | Director of Court Services; Director of Corporate Development, States of Jersey Police; Magistrate's Court Greffier; Finance Manager, Viscount's Department; Director, Jersey Legal Information Board. |
| TETRA User Group | To oversee the use of the TETRA radio system | Ad hoc | Chief Officer, Home Affairs; Representative from the States of Jersey Police; General Manager, Communications Services; Representative from Jersey Ambulance Service; Representative from the Fire and Rescue Service; Representative from the Airport Fire and Rescue Service; Representative from the Honorary Police; Representative from TTS; Representative from Jersey Prison Service; Representative from TTS Parking Control |
Housing
Dept. | Name of Group | Brief Description of remit | Meeting Frequency | Job title of officers/name of organisation |
Housing | Tenants Forum | To provide a key communications link between States tenants and the Housing Department and to consult on, inform and develop policy in respect of service delivery. | 6 weekly | Tenant Forum Members (States Tenants), Housing Officers e.g. Community Liaison Officers and Head of Housing Services |
| JMAPPA Strategic Management Board | To monitor the JMAPPA process, propose and review practice and policy in relation to managing clients posing high or very high risk of harm to people in Jersey. | Quarterly | Officers from Home Affairs (Police, Probation & Prison), Social Security, Education, Housing & HSSD |
| Supported Housing Group | To assess applications for supported housing for a vulnerable client group, manage support plans and any associated risks. | Monthly | Officers/Representatives from the Housing Department), HSSD, Shelter Trust, Silkworth Lodge, Probation |
| 16-25yr old Supported Housing | To develop an additional facility of supported accommodation for vulnerable 16-25 yr olds – | 2 monthly | Officers/Representatives from HSSD, Housing, Social Security, Shelter, Youth Service |
| Project Team | linked to report endorsed by CPG and Children & Young People's Strategic Framework |
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| Autism Strategy Group | Deliver the Strategy for the support of people on the Autistic Spectrum and people with associated development disorder/complex needs in Jersey 2012-2015 | Quarterly | Offers/Representatives from HSSD, Housing Department, Autism Jersey, Social Security & Home Affairs |
| Anti-Social Behaviour Intervention Group | To bring a coordinated response to hot spots of anti-social behaviour within the Island | Quarterly | Officers of the Housing Dept, Home Affairs, SoJ Police, Honorary Police, HSSD & ESC. |
Department of Environment
Department | Name of Group | Brief Description of remit | Frequency of meetings | Job title of officers/name of organisation |
DoE | Abattoir User Group | Monitor and advise on operations to ensure continued efficiency and value for money | 3 times per annum | Director EMRE, Senior Livestock Advisor, States Vet, Abattoir Manager from TTS and Industry stakeholders |
DoE | Administrative licensing groups including FEPA Board and fisheries licensing panel | To make recommendations to the Minister relating to the issue of licences in respect of fishing in French waters, using specific fishing methods and managing dredging, marine dumping, etc. | Varied. | Environment Director and 4 members of marine resources team are involved in such meetings, often sitting as experts. |
DoE | British Irish Council - Energy work stream - Grid Infrastructure | To strengthen and consolidate ongoing co- operation and the exchange of information, experience and best practice between Member Administrations on issues of grid connectivity | ½ yearly | Director for Environmental Policy and reps of other BIC administrations |
DoE | British Irish Council - Energy work stream - Renewable Energy | To strengthen and consolidate ongoing co- operation and the exchange of information, experience and best practice between Member Administrations on issues of marine renewable energy | ½ yearly | Director for Environmental Policy and reps of other BIC administrations |
DoE | British Irish Council – Environment work stream | To strengthen and consolidate ongoing co- operation and the exchange of information, experience and best practice between Member Administrations on issues pertaining to the Environment | ½ yearly | Director for Environment and subject specialist, and reps of other BIC administrations |
DoE | British-Irish Council Collaborative Spatial Planning work stream | To strengthen and consolidate ongoing co- operation and the exchange of information, experience and best practice between Member Administrations on spatial and territorial matters | ½ yearly | Director of Planning Policy and reps of other BIC administrations |
DoE | Countryside Enhancement Scheme Panel | To decide and agree on allocation of Countryside Enhancement Grants | Annually | CEO of EDD, EMRE Director, Principle Ecologist, CEO of RJAHS and Industry stakeholders. |
DoE | Channel Island Renewable Energy Forum | To share knowledge across the Bailiwicks of Jersey and Guernsey in respect of renewable energy development and deployment | Approx 4 pa and one political summit pa | Officer - Director for Environmental Policy from Jersey. Similar attendance from representative officers from Guernsey, Sark and Alderney. Political representatives are Minister for Planning and the Environment and the Chairman of the Renewable Energy Commission (see below) from Jersey. Sark are represented by a member of the Chief Pleas and Guernsey by the Minister for Commerce and Employment |
DoE | Dairy industry liaison group | Liaison between Government, (EDD and Environment) and senior representatives of the Island's dairy industry. | 6 monthly | Environment Director, EMRE Director, Livestock Advisor and senior members of dairy industry |
DoE | Eco-Active States – project team | Officer working team to ensure co-ordination between the Eco-Active States Programme and other related areas of work within procurement, TTS and the JPH energy project. | c.6 per annum | Officers - Senior Policy Manager and Eco-Active Programme manager from DoE. Representatives from JPH energy project, TTS – transport and waste. |
DoE | Energy Policy Political Steering Group | To bring together key political stakeholders in the development of the Energy Policy | Varied | Minister for Planning and Environment, Director of Environment, Chief Executive Officer, Director for Environmental Policy, Treasury Minister, Minister for EDD, Minster for TTS |
DoE | Ecology Trust Fund (ETF) | The Ecology Trust fund was created in 1991 with funds from an insurance payment for compensation from the oil tanker, the 'Amoco Cadiz', disaster. The funds were invested and the interest generated is granted to applicants for "ecological purposes". Minister decided in 2012 to continue with this group in the existing format. | Meetings take place ad hoc, when applications to the fund have been received | The Board of Trustees comprises 5 (including the Chair) members recommended by the Minister for Planning & Environment and approved by the States. It is chaired by a States Member who is appointed by the Minister for Planning & Environment and approved by the States. Members should serve for no more than 10 years. The current members: Deputy Anne Pryke (Chair - appointed 2006), Mr James Maxwell Allen, Mr Frances Binney, Mr Jerry Neil, Dr Amy Hall . The current Executive Officer is the Principal |
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| Ecologist, Department of the Environment, supported by a Natural Environment Officer |
DoE | Fisheries Technical Working Groups | To provide management advice on particular commercially important stocks in the Bay of Granville | As required | Marine and Coastal Manager, Marine Scientist, Scientists from IFREMER |
DoE | Health and Environment Strategy meetings | Meetings to assess at strategic and operational level where synergies lie between Health Protection (HSSD) and the Department of the Environment | Monthly | Environment Director and Director for Health protection Jersey / Guernsey |
DoE | Jersey Architecture Commission (JAC) | To provide independent, informed design critique of major development schemes to assist the Minister and the Planning Applications Panel in decision-making, where the design and architecture of schemes is a material planning consideration. Also offers advice in relation to the preparation of site- specific development briefs for the development of States-owned land set out in the Island Plan. Minister decided in 2012 to continue with this group in the existing format. | Bi-monthly | The panel commission is made up of up to eight formally-appointed Commissioners, made up of local industry experts. Three commissioners attend as a minimum; the maximum attendance is set at four members. |
DoE | Jersey Biodiversity Partnership | Set up in 2006 for the purpose of implementing a range of action plans designed to target those species and habitats which are considered to be threatened, or in need of special attention and to provide a range of strategies and targets for their conservation. | Annually | Action for Wildlife Jersey, C.S Conservation, Durrell Wildlife Conservation Trust, Guernsey Biological Record Centre, Jersey Amphibian and Reptile Group, Jersey Barn Owl Network, Jersey Bat Group, Jersey Hedgehog Preservation Group, Jersey Trees for Life, JSPCA, Little Green Man, New Era Veterinary Hospital, Société Jersiaise, St Helier in Bloom St Martin in Bloom, The National Trust for Jersey |
DoE | Jersey Energy Trust (JET) | Established under MD-PE-2009-0114 to provide oversight of the Energy Efficiency Service. | 6 per annum | Officers – Chief Exec & Dep. Chief Exec of P&E, Director of Env. Policy, Energy Efficiency Service Programme Manager. External members –Sir Nigel Broomfield (Chair), Andrea Cook OBE, Chris Ambler and David Lord |
DoE | Joint Advisory Committee | Established under international agreement between UK and France concerning Fishing in the Bay of Granville. To discuss all aspects of commercial fishing and fish stocks, including | 3 per year | Assistant Director Marine Resources. Other marine resources officers depending on agenda. Fisheries Association members from Normandie and Brittany. |
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| scientific. To recommend to the JMC measures needed to research and implement management regimes. |
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DoE | Joint Jersey Water meeting | Enable discussion and joint working to ensure the Island's water supply is maintained (specifically ref pollution, over abstraction and drought situations) | 1/4 yearly alternating meetings | Officers of DoE, Chief Engineer and Officers Jersey Water |
DoE | Joint Management Committee (JMC) | Established under international agreement between UK and France concerning Fishing in the Bay of Granville. To receive reports and make recommendations to the governments of Jersey and France relating to the management and regulation of commercial fishing in the Bay of Granville | 2 per year | Assistant Director Marine Resources. Other marine resources officers depending on agenda. Representative from Chief Ministers Dept and French Government Officials |
DoE | La Collette Hazards Review Group | Specific threats and solutions to La Collette | Quarterly | Environment Director or Delegate, members of emergency services, fuel supply companies, states departments, occupying land at La Collette |
DoE | Marine Climate Change Impact Partnership Steering Group (UK) | To provide evidence and advice on climate change in the marine environment | 2 per year | Marine and Coastal Manager, Representatives from UK and DA governments and NGOs |
DoE | Marine Resources Panel | For stakeholders in the marine resource to make recommendations to the Minister on the management of the marine resource (fish, habitats and living aquatic resources). | 6 per year | Panel currently under review, but generally attended by: Director (varies), Assistant Director Marine Resources. Other marine resource officers depending on agenda. Representative from Jersey Harbours and Industry and stakeholders. |
DoE | Oil Care Group | Facilitate discussion and joint working to reduce oil pollution in Jersey. | Annually | Officers of DoE and members of the Island's fuel suppliers, heating engineers, plumbers. |
DoE | Planning Applications Panel | States members appointed by the Minister for Planning and Environment to review and support the planning applications process | Monthly | 7 States members |
DoE | Rural Initiative Scheme Group | To decide and agree allocation of grants in order to assist the diversification and growth of the rural economy | Annually | Director EMRE, Assistant CEO of EDD, JCRA, members of the public |
DoE | Ramsar / N2K Steering Group (UK) | To provide advice on management of marine protected areas (MPAs) | 2 per year | Marine and Coastal Manager, Representatives from UK and DA governments and NGOs |
DoE | Ramsar Management | To produce and implement the management | As required | Director of Environment, Marine and Coastal |
| Authority / Committee | plans for Jersey's Ramsar Sites |
| Manager, Representatives from TTS, ESC, PoJ, Parishes and NGOs |
DoE | Renewable Energy Commission - (formerly Tidal Power Commission and Tidal Power Group) | Established under MD-PE-2009-0093 to carry out investigations into the potential for Renewable Energy for Jersey and advise the Minister | Approx 4 pa. Group mandated to 2013 | Officer support – Director of Environmental Policy, Constable Grouville (Chair), Sir Nigel Broomfield, Alick McIntosh, Mike Liston. |
DoE | States Emergency Planning Board | Strategic Chief Officer / Director group considering major island threats. | Quarterly | Environment Director or Delegate and representatives of emergency services and other states department |
DoE | Technical Advisory Group (England/Wales) | To provide advice on marine and fisheries management | 2 per year | Marine Scientist, representatives from Inshore Fisheries and Conservation Authorities and Government |
Social Security
Department | Name of Group | Brief Description of remit | Frequency of meetings | Job title of officers/name of organisation |
Social Security | Get People Into Work Taskforce - Officers | Strategic priority – continue to develop, progress and monitor. | Monthly | Chief Officers, SSD, ESC, EDD Director of Corporate Policy, Chief Internal Auditor, Economic Advisor, Operations Director SSD |
Social Security | Housing Adaptations Grants Assessment Panel | Assess applications for grants from people with disabilities for adaptations to homes that are privately rented or owned | When required to consider applications | SSD Finance Manager, H&SS Head of OT Services & external member |
Social Security | Senior Management meeting | To discuss draft policy, finance & operational performance. | Fortnightly | SSD Chief Officer, SSD Directors, Assistant Director States HR,ISD Senior Business Partner |
Social Security | Pharmaceutical Benefit Advisory Committee | Statutory body responsible for making recommendations to the SS Minister for the inclusion or deletion of products from the Approved List of Pharmaceutical Preparations | Quarterly | Chair, MOH, Chief Pharmacist General Hospital, SSD officer, SSD Pharmaceutical Advisor, 3 medical practitioners and 2 approved suppliers, secretary |
Social Security | Social Security Advisory Council | Statutory independent body to provide advice on Social Security issues to the SS Minister | Monthly | Chairman and between 4 and 8 external members |
Social | Construction | Review of draft health and safety | Approx. | Director of Health and Safety. 6 representatives |
Security | working party forum | legislation affecting the construction industry | monthly between April & August 2013 | nominated by the Jersey Construction Council |
ESC/SSD/E DD | Skills Board | To advise the Skills Executive on matters relating to the Skills Strategy for Jersey | Monthly | Independent Chair and Board Members appointed from within the business community in accordance with Nolan Principles, Head of Lifelong Learning and Skills at ESC |
SSD/HSSD | GP Central Server | The GP Central Services project will deliver a central repository to store Electronic Healthcare Primary Care Record for all Jersey residents. | Monthly | Senior officers from SSD, H&SS, Public Health, Data Protection and the Primary Care Body. |
SSD/HSSD | Health Benefits Advisory Panel | To provide guidance on activity that can result in a medical benefit claim from the HIF | Fortnightly | Director of Primary Care Governance team, Director of Contributions, Enforcement & Contributory Benefits SSD, Policy Principal Health, Manager Health & Pensions, Manager of Healthzone, 2 x PCB (Primary Care Body) |
SSD/HSSD | Long Term Care Steering group | Joint meeting to manage & review implementation of inter-departmental process and systems changes associated with the new Long Term Care benefit | Monthly | Senior officers from SSD and HSSD |
Treasury & Resources
Department | Name of Group | Brief Description of remit | Meeting Frequency | Job title of officers/name of organisation |
T&R | Tax Strategy Group | To discuss strategic tax issues on policy and administrative matters | Monthly | Internal only. Treasurer. Director, Tax Policy. Interim Comptroller of Taxes. Deputy Comptrollers. Director, GST. Deputy Director Tax Policy. Tax policy senior managers |
T&R, EDD, Housing | High net worth steering group | To discuss tax and non-tax policy matters relating to Jersey's high net worth offering | Monthly during 2011 | Internal only. Director, Tax Policy. Director, Population Office. Comptroller of Taxes. Director, High Value Residency |
T&R | Double Tax Agreement Advisory Group | To discuss the double tax agreement policy. | Ad-hoc. Established 2012 | Director, Tax Policy. Heads of tax of local external bodies |
T&R | Income Tax | Determine forecast of Income Tax revenues for | Between two | Treasurer of the States. Comptroller of Taxes. Head |
| Forecasting Group | planning/budgeting purposes. | and five times a year | of Financial Planning. Economic Advisor. Economist. Finance Director of Taxes Office |
T&R | Tax Strategy Group | Taxes Office and Tax Policy Unit to review tax strategy issues. | Monthly | Comptroller of Taxes. Deputy Comptrollers of Taxes. Director of GST. Director of Tax Transformation Program. Tax Policy Unit |
T&R | Taxes Transformation Programme Steering Group | Oversee implementation of the Tax Transformation Programme | Monthly | Treasurer of the States. Comptroller of Taxes. Head of Service - Customs and Immigration. Chief Officer of Social Security. Director Tax Transformation Program. Director Tax Policy Unit Deputy Comptroller of Taxes. Head of Policy at Social Security |
T&R | Technical Working Group | To develop options for further consideration on changes to the Public Employees Contributory Retirement Scheme (PECRS) to ensure it is affordable, sustainable, and fair for the long term. | Ad hoc | Treasurer, Director of Accounting Services, Project Director (Pensions), Head of Dedicated Pensions Unit, Chair of Committee of Management, 3 other members of Committee of Management |
T&R | Insurance Risk Forum and Insurance Group |
| Bi-Monthly | All States Departments & States of Jersey External Risk Consultants |
T&R | Treasury Advisory Panel | Provide advice to the Minister and Treasurer on the following matters.
| Minimum quarterly | Minister / Deputy Minister for T&R, Independent Chairman & Treasurer of the States |
T&R | Charitable Funds Oversight Board | Review the continuing operations of certain Charitable Funds. Recommend potential changes to Fund operations where appropriate | Bi annual | Treasurer of the States, Head of Investment Management & Charitable Funds |
T&R | Finance Advisory Board | Discuss high-level financial management matters which affect all Departments | Monthly | Treasurer of the States. All Departmental Finance Directors. Other senior T&R officers |
T&R | Financial Management and Reporting Group | Discuss detailed financial management matters which affect all Departments | Quarterly | One finance officer from each States department |
T&R | Senior Management Team | Discuss matters relating to T&R Department | Monthly | Treasurer of the States. Various senior T&R officers |
T&R | Police Relocation Group | Provide Treasury input to the Police Relocation Group | Attendance when called by the Project Manager | Various senior T&R officers |
T&R | States of Jersey Investments Limited statutory meetings | Meetings of the Directors of the company. This company holds the Jersey Post and Jersey Telecom Investments | Adhoc | Head of Shareholder Relations / Treasurer of the States / Deputy Treasurer and Chief Officer of Social Security |
T&R - Procurement | Procurement Transformation Board | Promote Procurement throughout SOJ and make CSR savings | Bi-monthly | Treasurer of the States. CO DofE. CO of TTS. Director of Strategic Procurement. Director of Accounting Services. Project Support Officer |
T&R - Procurement | H&SS Savings Group | Deliver and monitor CSR savings in H&SS | Monthly | Director of Strategic Procurement. Director of Finance and Information, H&SS. Director of Accounting Services. Category Manager for H&SS. Programme Manager CSR for H&SS. Project support Officer |
T&R - Procurement | ESC Procurement Group | Co-ordinate Procurement throughout ESC. | Bi-monthly | Category Manager for Professional Services. Sports and Facilities Manager. Assistant Finance Director for ESC. Finance Manager for ESC. Project support Officer |
T&R - Procurement | Travel working Group | Implement the new Travel Management co throughout SOJ | Monthly | Category Manager for Professional Services 2 representatives from HRG. Office Manager - Schools and Colleges. PA To Chief Officer Scrutiny Administrator |
T&R - Procurement | Managed Print Board | Implement managed Print throughout SOJ. | Bi-monthly | Director of Strategic Procurement. Category Manager for Professional Services. 3 representatives from Danwood. CO of DoE Senior Manager – BSG IS. Director of Accounting Services |
T&R - Procurement | P2P project Board | Implement new P2P throughout SOJ | Monthly | Director of Strategic Procurement. Projects Director. Enterprise Systems Manager. Senior Manager –ESG IS. Director of Finance and Information for H&SS. Assistant Finance Director for ESC. Head of Financial Processing Shared Serv. Director of |
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| Accounting Services. P2P Functional Manager |
T&R - Procurement | Health & Safety Group | Ensure T&R is compliant with policy | 6 weekly | Director of Strategic Procurement. Programme and Business Manager Vault and Support Services Manager Processing and Controls Administrator HR Manager |
T&R – JPH | JPH SMT | JPH Management Forum | Monthly | Director JPH Assistant Directors, Finance Director |
T&R – JPH | Backlog Maintenance Working Group | Backlog Maintenance Prioritisation and Monitoring | Monthly | Director JPH AD FM, HSS |
T&R – JPH | Office Rationalisation Project Board | Office Accommodation Strategy | As diarised | Director JPH AD Estates and AD Capital /CMD/T&R |
T&R – JPH | Police Relocation Steering Group | Police relocation | As diarised | AD Asset Management, Head of Capital/Home Affairs/CMD |
T&R – JPH | Fort Regent Steering Group | Future of Fort Regent | As diarised | Director JPH ESC/T&R/SoJDC |
T&R – JPH | Bus Contract Project Board | New bus contract | Bi Monthly | AD Asset Management TTS/CMD |
T&R – JPH | H&SS Staff Accommodation Working Group | Improve allocation of accommodation for H&SS key workers | As diarised | Director, Information & Business Services Manager/T&R/JPH/Housing/HSS |
T&R – JPH | Transformation Programme - FM&I Project | Development of energy issues within JPH maintenance delivery model | Weekly | AD - FM, Principal Building Services Manager, Energy Manager/ T&R/ Environment |
T&R – JPH | Corporate Heath and Safety Steering and Implementation Groups | Policy setting and Implementation | As diarised | AD Business Planning /Various representatives from other depts |
T&R – JPH | Insurance Risk Forum | Mitigation of insurance risks | As diarised | AD Business Planning /Various representatives from other depts |
T&R – JPH | P2P Extended Project Group | Consultation around the P2P project | As diarised | AD Business Planning /Various representatives from other depts |
Transport and Technical Services
Department | Name of Group | Brief Description of remit | Meeting Frequency | Job title of officers/name of organisation |
TTS | Senior Management Team | To discuss Ministerial Decisions and matters relating to the TTS Department. | Weekly | - Chief Officer for TTS - Director of Transport for TTS - Director of Engineering and Infrastructure for TTS - - - - Director of Finance for TTS Director of Operations for TTS Project and Planning Manager for TTS Senior Human Resources Manager for TTS |
TTS | Liquid Waste Strategy Ministerial Oversight Group | To provide political direction, support and challenge to the Liquid Waste Strategy. | Monthly | - Chief Executive - Chief Minister - Treasurer of the States - Chief Officer for TTS - Minister for TTS - Director of Finance for TTS - Director of Operations for TTS - Minister for Treasury and Resources - Assistant Minister for Treasury and Resources - Chief Officer for Planning and Environment - Minister for Planning and Environment - Director for Environment / Deputy Chief Officer for Planning and Environment - - Assistant Director Drainage Infrastructure Constable of St Brelade |
TTS | St Aubin Project Board | Oversight of village improvement scheme. | As required | Director of Infrastructure, Director of Transport, Connétable Pallet, Deputy Young, Community Representatives |
TTS | St Mary's Project Board | Oversight of village improvement scheme. | As required | Director of Transport, Connétable Gallichan, Deputy Le Bailly, Parish Centenier |
TTS | St John's Project Board | Oversight of village improvement scheme. | As required | Director of Transport, Connétable Rondel, Parish Roads Committee Representatives, Parish |
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| Committee Rural Representative |
TTS | St Lawrence Project Board | Oversight of village improvement scheme. | As required | Director of Transport, Connétable Mezbourian , Deputy Noel, Deputy Le Fondré |
TTS | Bus Strategy Political Steering Group | Political Steering Group. | As required | Minister for TTS, Connétable Gallichan, Connétable Mezbourian , Deputy Herrisier, Deputy Reid |
TTS | Road Safety Panel | Road safety. | Quarterly | TTS, Home Affairs, Health Officers and Community Representatives |
TTS | Road Safety Strategy | Road Safety Strategy. | As required | Manager of Transport Policy, Chief Officer Home Affairs, Home Affairs Officers |
TTS | Active Travel Strategy | Active travel. | As required | TTS, Health, Education and Environment Officers |
TTS | Cycle Promotion Events | Promote sustainable travel. | As required | TTS, Health, Environment and Education Officers |
TTS | Eastern Cycle Network | Eastern cycle network development. | As required | Assistant Minister for TTS, Director of Transport, Deputy Labey , Grouville Community Representatives |
TTS | Town Team | Economic development of Town. | As required | Parish of St Helier, Chamber of Commerce, EDD and TTS Officers |