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WQ.269/2021
WRITTEN QUESTION TO THE MINISTER FOR TREASURY AND RESOURCES
BY DEPUTY K.F. MOREL OF ST. LAWRENCE
QUESTION SUBMITTED ON TUESDAY 1st JUNE 2021
ANSWER TO BE TABLED ON TUESDAY 8th JUNE 2021
Question
For each of the years from 2018 to 2021, will the Minister advise how many –
- invitations to tender were issued by the Government;
- of these, how many were completed to the point of an organisation being chosen; and
- how many were abandoned or changed such that a new process was required?
Answer
a) The statistics below represent the number of Invitations To Tender (ITTs) issued between the period January 2018 to 07 June 2021 (year to date)
2018 - 87 }
2019 - 66 } 294 in total 2020 - 92 }
2021 - 49 }
Note:
The information held does not provide the granular level of detail required to complete the further questions posed at b and c. The current system design reports on how many ITTs were published by year, it does not record the outcome.
Notwithstanding the above, it should be noted that the portal is recommended for tenders in a single transaction over £100,000. Where tenders fall below the £100,000 threshold, the Public Finances Manual and Procurement Toolkit guide users through the process.
b & c) As mentioned above, the Government's legacy processes and system limitations do not provide the data required to answer the questions as presented.
The Commercial Services transformation coupled with the ITS programme are seeking to remedy this and other legacy system and process issues. Solutions to this include, but are not limited, to the:
Simplification and Standardisation of frameworks and toolkits, including clear guidance and training, enabling ease of use and consistency for all.
Implementation of current technology through the ITS solution, one modern system to replace the existing three, none of which are operating optimally.
One of the many benefits will be to provide access to real-time management information enabling structured and clear reporting, whilst giving the tools to support and drive best practice across the government of Jersey.