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Environment Scrutiny Panel
PUBLIC MEETING Record of Meeting
These minutes are Part A of a two part Agenda. Part B of the meeting was held in Private Session under Exemption 3.2.1(a) of the Code of Practice on Public Access to Official Information
Date: 10th March 2008 Meeting Number: 74
Present | Deputy R.C. Duhamel (Chairman) (RD) Connétable K. A. Le Brun of St Mary (KB) Connétable A. S. Crowcroft (SC) (Part of meeting only) Deputy P. V. F. Le Claire (PLC) Deputy C. Scott Warr en (CSW) (Part of meeting only) |
Apologies |
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Absent |
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In attendance | Mr M. Robbins, Scrutiny Officer |
Ref Back | Agenda matter | Action |
1. | Minutes. st The Panel approved the Minutes of the meetings of 21 and 27th February 2008 RD. KLB. PLC. CSW. | MR/EKW |
2. | Matters arising. The Action updates were noted. RD. KLB. PLC. CSW. |
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3. | Chairmen's Committee Briefing. The Panel noted the briefing notes from the Chairmen's Committee meeting of 22nd February 2008. RD. KLB. PLC. CSW. |
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4. | Newsletter. The Panel noted that the Chairmen's Committee had approved a further newsletter to be circulated at the end of April or beginning of May. It was noted that this was to be more punchy' than previous issues but that it would follow the same format of one page per Panel, with a Member profile from one Panel Member. The Panel recalled and reiterated that it considered the newsletter was not good value for money. However, it would contribute. Deputy C. Scott Warr en agreed to provide a profile. RD. KLB. PLC. CSW. | MR / CSW |
5 | Annual Business Plan Having received copies of the annual business plans for the departments within its remit, the Panel considered its response to the briefing received on Friday 7th March 2008 relating to the States Business Plans. Considerations included discussions relating to the prison, composting, recycling, the Integrated Travel and Transport Plan, the Waterfront, project management systems and costings, environmental taxes and ministerial decisions. In conclusion, the Panel considered the entire business plan process to be flawed due in the main to accounting procedures. The Panel would monitor the situation and it would consider bringing a proposition to the States suggesting that the business plan should be more thoroughly costed out. RD. KLB. SC (arrived during discussion). PLC. CSW (Left during discussion). |
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6. | Planning Guidance: Windows and doors in historic buildings. The Panel referred to a Planning and Environment Department report dated 28 January 2008, entitled; Supplementary Planning Guidance, Windows and Doors in Historic Buildings and a White Paper dated 18 February 2008, entitled; Supplementary Planning Guidance, Managing change in historic buildings received during the previous meeting. It recalled the deadlines for responses as 21st March and 11th April 2008 respectively. The Panel was mindful of the need to insulate old housing stock. Whilst it was accepted that wooden windows could be |
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| replaced in a sensitive manner with modern double glazed units such as in the States Building, concern was voiced that dictates of the policy would require people to be replacing windows with higher priced units. Any such requirements should be backed with money to support the extra cost of the requirements. A letter was to be sent to the Minister of Planning and Environment to that effect. RD. KLB. SC. PLC.. | MR |
7. | Planning Procedures. The Panel moved this item to Part B and for discussion within a private meeting. RD. KLB. SC. PLC. | MR |
8. | Work Program The Panel approved the work program for the year and noted that its intention was to complete the Air Quality and Waste Plant Reviews and move on to reviews on Transport and the Waterfront. It then intended to look at the Energy Policy during the latter part of the year. The Panel discussed an exhibition on alternative energy and agreed to revisit this when they started the review. RD. KLB. SC. PLC. | MR |
9. | Future meetings Due to Members attending a Citizenship Program the time of the next meeting, on the 20th March 2008, was moved to noon. Lunch was to be arranged in order that the work could continue until completed. The further meeting dates throughout the year were noted. The Panel agreed that as some members intended to be out of the Island it would not be meeting during the month of August. RD. KLB. SC. PLC. | MR |
10. Item 8 21/02/08 | Waste Plant Review The Panel accepted that due to the fast and significant movement of the review, an oral update was suitable on this occasion. |
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| The meeting between the Chairman, Officer and Juniper took place on 5th March in Gloucestershire to consider the first draft of the Juniper report. This had proved to be satisfactory. The confidentiality had been insisted upon by Juniper due to the report being in such an early draft. Due to Juniper's Managing Director being on Annual Leave and the delay of documentation being supplied by Transport and Technical Services, the time line for the completion of the review was by necessity pushed back. It was agreed that a suitable date for the exhibition and launch of the report might be 25th and 26th April 2008. This was the first date that Juniper would be available to travel to Jersey to assist with the presentation at the exhibition. On accepting this report, the Panel agreed to the movement of the completion date of the review. Waste Exhibition. A new venue was discussed for the Exhibition which was now to be on 25th and 26th April and it was agreed that if an unoccupied shop could be secured in the centre of town, that was a very effective way of making the information accessible to the public. The officer was tasked with taking the necessary action. RD. KLB. SC. PLC. | MR MR MR |
11 | Air Quality Review The Panel maintained its wish to complete the report by the end of March. The Scrutiny Office Manager had made the offer of an officer to do the work but due to changing circumstances, it appeared that no officer was currently available. The Panel established that the work was expected to take no more than four days and accepted the offer of their officer for the work to be done outside normal working hours. The Chairman was tasked with working with the officer to ensure completion. The Panel considered the proposal that Jersey should produce a public list identifying all emissions in the air and update this annually. In accepting this, the suggestion was to be included in the report. Deputy P. Le Claire referred to written questions he tabled in the States to the Chief Minister on 4th December 2007 and the Minister for Planning and Environment on 15th January 2008, requesting that the outcome of them be included in the report. | RD / MR |
| RD. KLB. SC. PLC. |
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10 | Any other Business Staffing Issue The Panel noted the continued ill health of one of the officers assigned to the Panel and requested that their best wishes be forwarded to her. They required that some flowers be sent to endorse their feelings. RD. KLB. SC. PLC. CSW. | MR |
Signed Date: ..
Chairman Environment Panel