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Environment Scrutiny Panel
PUBLIC MEETING Record of Meeting
Date: 21st February 2008 Meeting Number: 72
Present Deputy R.C. Duhamel (Chairman) (RD)
Connétable K. A. Le Brun of St Mary (KB) Connétable A. S. Crowcroft (SC)
Deputy P. V. F. Le Claire (PLC)
Deputy C. Scott Warr en (CSW)
Apologies
Absent
In attendance Mr M. Robbins, Scrutiny Officer
Mrs Elizabeth Kingston-Walsh, Scrutiny Officer
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| Agenda matter | Action |
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1. |
| Minutes. |
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| The Panel noted that the Minutes of the meeting of 7th February 2008 required minor amendments prior to approval. Officers were directed to take the appropriate action. | MR/EKW |
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| The Panel approved the Minutes of an email meeting of 13th February 2008. |
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| RD. KLB. SC. PLC. CSW. |
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2. |
| Matters arising. |
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Item 07/02/08 | 2 | Consultation response to the Masterplan for the Esplanade Quarter, St. Helier ' The Panel noted that letters had been sent to the Minister for Planning and Environment and the Minister for Transport and Technical Services regarding the Waterfront and the expected date for the Traffic and Travel Policy. It further noted that the Minister for Planning and Environment had arranged a meeting with the Panel, on March 10th 2008, in response. It was confirmed that no reply had been received from the Minister for Transport and Technical Services to date. |
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| The Panel recalled that the traffic element of the overall plan was a key factor in the proposed development and |
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Item 7 07/02/08 | that scrutiny of these issues required the guidance of the Integrated Travel and Transport Policy. The Panel noted that this policy was still outstanding. Officers were directed to draft a follow up letter to the Minister for Transport and Technical services requesting a copy of the proposed policy in its current draft form. Air Quality Review The Panel noted that the Air Quality Report had not been completed due to a temporary reduction in officer support levels. The Panel agreed that it would aim to complete the report by the end of March 2008 with additional officer support if necessary and subject to other officer availability. RD. KLB. SC. PLC. CSW. | MR | |
3. | Panel Finance The Panel noted that significant time was being taken to gain full Panel approval for small items of Panel expenditure. It was agreed that the Panel would delegate responsibility to the Chairman for the approval of expenditure less £100, in order to improve efficiency. These matters would be brought back to the Panel for notification at the next meeting. RD. KLB. SC. PLC. CSW. |
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4. Item 3 07/02/08 | States 2009 Business Plan Process The Panel noted the briefing for Scrutiny Panel Members to be held on Friday 7th March at 11:30. The Panel received a report from the Council of Ministers dated 29th November 2007 and questioned the need for a confidentiality agreement to receive this report. The Panel noted that more information was required in order for the Panel to review Ministerial objectives and comment upon them. The Panel discussed the need for an increased understanding of the opportunities for Scrutiny to add value to the business planning process. RD. KLB. SC. PLC. CSW. | MR | |
5. | Planning Guidance: Windows and doors in historic |
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| buildings. The Panel received and noted a Planning and Environment Department report dated 28 January 2008, titled; Supplementary Planning Guidance, Windows and doors in Historic buildings and a White Paper dated 18 February 2008, titled; Supplementary Planning Guidance, Managing change in historic buildings. It further noted the deadlines for responses as 21st March and 11th April 2008 respectively. The Panel agreed to defer full consideration of these documents until the next Panel meeting. RD. KLB. SC. PLC. CSW. | MR |
6. | Glasshouses The Panel received a list of all glasshouses by Parish and noted that the list was out of date. The Panel noted that this was no longer to be treated as a separate issue by the Minister as it had been incorporated within the review of the Island Plan. The Chairman recalled that he had asked for maps and plans of individual sites. The officer advised that such information held by the Department was also understood to be out of date. Officers were directed to obtain the glasshouse exit policy by the JFU which it was appreciated was a document from 2000 and would contain the out of date data. RD. KLB. SC. PLC. CSW. | MR |
7. | Future Meetings The Panel noted that the next Panel meetings were scheduled to be held on 6th and 20th March 2008. It further noted that the first meeting coincided with the Sustainability Development UK conference. The Panel recalled that a meeting was arranged with the Planning and Environment Minister on March 10th 2008, and agreed to attend to Panel business following the meeting with the Minister. Deputy Scott - Warr en requested information pertaining to the Sustainability Development UK conference programme. RD. KLB. SC. PLC. CSW. | MR MR |
8. Waste Plant Review
Item 6 a) To receive a Waste Review Update dated 18th 07/02/08 February 2008
The Panel received the aforementioned paper updating them on progress with the Review.
The Panel noted that a meeting of the Panel
Chairman and Juniper had been arranged on 3rd March to consider the first draft of the Juniper report.
To reduce expense the meeting had been scheduled
to take place at the Juniper offices in Gloucestershire.
The Chairman, mindful of resource implications and environmental impact, requested that the meeting be
re-arranged to coincide with the London visit on MR
March 6th 2008 to reduce travelling requirements. The Panel agreed that an officer would accompany the
Chairman to the Juniper meeting which was now to take place on 5th March.
The Panel was informed by the officer that the pre- agreed time allocated to Juniper for this review was MR approaching completion. The Panel recalled that the
cost per day was up to £1665. The officer informed
the Panel that it was expected that a further 15 days work would be required.
The Panel recalled that since the initial scoping of the work to be undertaken by Juniper further issues had emerged that required investigation. In light of the costs associated with the future waste strategy for Jersey, it was agreed that the Juniper research was fundamental and that the extra work and its related costs was justified.
The Panel therefore approved a budget of £24,975 for the additional work to be completed by Juniper.
- The Panel interrupted the meeting to hold a scheduled Public Hearing.
- Combined meeting and simultaneous discussion.
The Panel considered an Email received by Constable Crowcroft from Mr David Warr who had MR suggested that the Panel's Public Meetings would benefit from being linked to an on-line simultaneous discussion forum which would allow people to join in
from home. The Panel felt it needed advice from the States Information Services Department. An officer
was to be requested to advise them at the next meeting. MR
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The Panel agreed that Direct Input should be involved with the exhibition which would launch the review report. The company should be required to deal with the static displays and promotional IT material of companies which are sending no staff. £1000.00 was approved for the task.
The Panel considered information relating to the general emissions from incinerators and agreed that it had been submitted in confidence and the matter should therefore be dealt with under part B of the next meeting. Submission of evidence. The Panel received a letter which was marked confidential'. The information related directly to the review and was required to be entered as evidence. The author was to be contacted to establish to what degree the information could be used within the review. RD. KLB. SC. PLC. CSW. | MR MR |
9 | Air Quality Review The Panel authorised payment of an invoice from Air Quality Consultants', the review advisor in the sum of £800. RD. KLB. SC. PLC. CSW. |
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10 | Any other Business Citizenship Program. The timetable of the Citizenship Program was presented to the Panel with an invitation for members to participate in attending at the schools involved. Three members accepted the invitation. RCR Report The Panel received a report from RCR' which related to the offer of a private collection and processing service for the Islands waste. A request was to be made of the author to allow release of the report to the Panels' advisors. Cornerstone. It was noted that Mr Martin Farley from Cornerstone magazine was about to launch a new magazine dealing | MR |
specifically with building issues which was aimed at the building trade. Mr Farley had requested an interview with the Chairman. The Chairman agreed to contact Mr Farley and speak with him.
RD. KLB. SC. PLC. CSW.
Signed Date: ..
Chairman Environment Panel