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Chairmen's Committee
Records of Meetings
Year: 2019
The following records of meetings have been approved by the Committee. Signed
Senator Kristina Moore
President
Chairmen's Committee
Meeting held by electronic mail
Date: 7th January 2019
Present | Senator Kristina Moore (President) Deputy Kirsten Morel (Vice-President) Senator Sarah Ferguson Connétable Mike Jackson Deputy Mary Le Hegarat Deputy Rob Ward |
Apologies |
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Absent |
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In attendance | Tim Oldham (Assistant Greffier: Scrutiny) |
Agenda matter | Action |
1. Corporate Services Panel: Revenue Administration Law Review The Committee approved Terms of Reference and a Scoping Document for the Revenue Administration Law Review. |
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Date: 31st January 2019
Present | Senator Kristina Moore (President) Senator Sarah Ferguson Deputy Mary Le Hegarat Deputy Rob Ward |
Apologies | Deputy Kirsten Morel (Vice-President) Connétable Mike Jackson |
Absent |
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In attendance | Tim Oldham (Assistant Greffier: Scrutiny) |
Agenda matter | Action |
1. Minutes The Committee approved the records of its meetings held on 14th December 2018 and 7th January 2019 |
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2. Panel, PAC & Review Panel Activity Reports The Committee noted the activity reports for the Scrutiny Panels, PAC and the following Review Panels:
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3. Legislative Scrutiny Consideration was given to correspondence from the Chairman of PPC regarding the withdrawal of P.103/2018 Draft Amendment (No. 37) of the Standing Orders of | Pres/ TO |
the States of Jersey. The Chairman proposed that PPC would set up a sub- committee, which would include a representative from the Council of Ministers and from the Chairmen's Committee, to re-consider how the framework for legislative scrutiny could be enhanced. The Committee agreed to reply to the Chairman confirming its intention to participate with his proposed sub-committee, but to explain that capacity issues presented a current barrier to identifying a representative. The Committee would consider the matter further when all members were present, and update the Chairman in due course. In the meantime it would relay its concerns about the current proposals, notably the inclusion of backbench' propositions, insufficient timeframes and challenging staff resources. | |
4. Panel Remits It was noted that the Committee's Proposition P.4/2019 Draft Amendment (No. 39) of the Standing Orders of the States of Jersey was scheduled to be debated by the |
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States on 12th February. | |
5. Scrutiny Budget and Staff Resources |
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An update on budget and staff resources was provided to the Committee by the President and Assistant Greffier (Scrutiny). The Committee again expressed significant concern about a number of staff resource challenges and the direct impact this was having on Panel/Committee work. It was agreed that the President would seek to meet the Greffier of the States in order to discuss the current situation, ahead of raising the matter with the Chief Minister, seeking his support where appropriate, with ongoing efforts to resolve the challenges. Due to reduced staff capacity it was agreed that the Health and Social Security Panel would temporarily defer further Review work upon completion of its Mental Health Review at the end of February, until the beginning of April. With the exception of approval given to a Review Panel examining the One Government project, it was further agreed to defer consideration of a number of other pending Review Panel proposals until the staff resource challenges had been sufficiently addressed. The Committee further agreed to request the Greffier of the States to attend its next meeting to discuss progress on budget and staff resources. | KM/TO |
6. Department for Strategic Policy, Performance and Population (SPPP) The Committee noted a presentation to the Corporate Services Scrutiny Panel regarding the proposed structure (Target Operating Model) of SPPP. |
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7. Liaison Meeting: President/Vice President and Chief Minister Matters to be raised by the President and Vice- President at the liaison meeting on 4th February with the Chief Minister were agreed as follows:
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8. Future Meeting The Committee noted the date of its next scheduled meeting: 28th February 2019, 10am to 12pm (Le Capelain Room). |
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Meeting held by electronic mail
Date: 15th February 2019
Present | Senator Kristina Moore (President) Deputy Kirsten Morel (Vice-President) Senator Sarah Ferguson Connétable Mike Jackson Deputy Mary Le Hegarat Deputy Rob Ward |
Apologies |
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Absent |
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In attendance | Tim Oldham (Assistant Greffier: Scrutiny) |
Agenda matter | Action |
1. Corporate Services Panel: Public Finances Law Sub-Panel Review The Committee approved Terms of Reference and a Scoping Document for the Public Finances Law Sub-Panel Review |
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Chairmen's Committee
Record of Meeting
Date: 28th February 2019
Present | Senator Kristina Moore (President) Deputy Kirsten Morel (Vice-President) Senator Sarah Ferguson Connétable Mike Jackson Deputy Mary Le Hegarat Deputy Rob Ward |
Apologies |
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Absent |
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In attendance | Dr Mark Egan, Greffier of the States (Item 5 only) Andrew Metcalfe, Director - Strategic Policy, Performance and Population (Item 6 only) Anuschka Muller, Director of Corporate Planning and Performance (Item 6 only) Andrew Hacquoil, Director - Employment & Social Security (Item 6 only) Tim Oldham , Assistant Greffier: Scrutiny |
Agenda matter | Action |
1. Minutes The Committee approved the records of its meetings held on 31st January and 15th February 2019. |
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2. Panel, PAC & Review Panel Activity Reports The Committee noted the activity reports for the Scrutiny Panels and PAC. Specific consideration was given to scrutiny of P.17/2019 Draft Employment (Amendment No.11) (Jersey) Law 201- (family friendly legislation), including: the clear remit interest of two Panels; Member and staff resources, particularly challenges on both aspects in respect of the Health and Social Security Panel; minimising the timeline for the required work, and; the scope of the necessary work. It was unanimously agreed, subject to ratification by the Health and Social Security Panel, that the most appropriate approach was for the Economic and International Affairs Panel to undertake a focused Review. For speed and transparency this decision was to be communicated to the Minister for Social Security without undue delay. The Committee further discussed a proposal from the Vice-President to enhance the Committee's approach to co-ordinating Scrutiny Reviews. It agreed to aim to compile a live, overarching worksheet of reviews and potential/forthcoming reviews, which would be considered at each meeting along with the individual activity reports. The Chairman of PAC proposed that its activity report might include an overview of the Comptroller and Auditor General's audit plan for additional context. The Committee noted the activity reports for the following Review Panels: | MLH/TO TO |
Noting the resignation of the Chairman of the Future Hospital Review Panel following presentation of its latest report on 8th February, due to ongoing workload challenges, the Committee agreed that the Review Panel would continue its work but that membership and terms of reference should be appraised and revised as required. As part of this process it was agreed that the existing scoping document and terms of reference would be re-circulated for the Committee's consideration. The Chairman of the Care of Children in Jersey Review Panel updated the Committee that the Review Panel was undertaking an examination of article 8 of the Draft Commissioner for Children and Young People (Jersey) Law 201- (Power of the Commissioner to request information) and had received several submissions highlighting concerns with the article. The Review Panel intended to call in the draft Law for further scrutiny under Standing Order 72 if the principles were adopted. It was anticipated that the Review Panel would consider bringing an amendment to the draft Law. | TO |
3. Privileges and Procedures Committee (PPC) Update An update report on the work of PPC was noted. |
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4. Legislative Scrutiny Correspondence sent by the President, as agreed on behalf of the Committee, to the Chairman of PPC regarding membership of the Sub-Committee examining this matter was noted. |
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5. Scrutiny Budget and Staff Resources The Committee welcomed the Greffier of the States, who provided an update about Scrutiny staff and budget resources in response to the Committee's concerns regarding a number of ongoing challenges and their impact on Panel/Committee work. The Committee welcomed the solutions identified by the States Greffe's Senior Leadership Team to address both the immediate issues that had arisen and the longer standing, structural problems. It was noted that the Committee would continue to be consulted on these matters, including the submission that was required to be made to PPC in respect of scrutiny funding in the new Government Plan. The Committee thanked the Greffier for the information provided and for his time. |
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6. Department for Strategic Policy, Performance and Population (SPPP) The Committee received a presentation from officers of the Department for Strategic Policy, Performance and Population on the process and timelines for producing the Government Plan 2020-23. The Committee thanked the Officers for the information provided and for their time. |
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7. Arms' Length Organisations Consideration was given to identifying the most effective approach to possible scrutiny work relating to the States' relationship with Arms' Length Organisations (ALOs). It was understood that there was ongoing government work to review and revise Partnership Agreements and Memorandums of Understanding (MoUs). The Committee was mindful to ensure that Panels were suitably informed to identify any |
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appropriate scrutiny that should be undertaken, and to do so in a co-ordinated way to try to avoid unnecessary duplication to the benefit of all parties. It agreed to request relevant background information to help inform its understanding and decision making. Specifically this would include a full list of all ALOs, highlighting those whose MoU or Partnership Agreement was currently under review/revision or known to shortly be subject to such a process. | TO |
8. Future Meeting The Committee noted the date of its next scheduled meeting: 28th March 2019, 10am to 12pm (Le Capelain Room). |
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Meeting held by electronic mail
Date: 6th March 2019
Present | Senator Kristina Moore (President) Deputy Kirsten Morel (Vice-President) Senator Sarah Ferguson Connétable Mike Jackson Deputy Mary Le Hegarat Deputy Rob Ward |
Apologies |
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Absent |
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In attendance | Tim Oldham (Assistant Greffier: Scrutiny) |
Agenda matter | Action |
1. Economic and International Affairs Panel: P.17/2019 Draft Employment (Amendment No.11) (Jersey) Law 201- (family friendly legislation) The Committee approved the indicative Terms of Reference and a Scoping Document for the above Review. |
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Meeting held by electronic mail
Date: 8th March 2019
Present | Senator Kristina Moore (President) Deputy Kirsten Morel (Vice-President) Senator Sarah Ferguson Connétable Mike Jackson Deputy Mary Le Hegarat Deputy Rob Ward |
Apologies |
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Absent |
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In attendance | Tim Oldham (Assistant Greffier: Scrutiny) |
Agenda matter | Action |
1. One Government Review Panel The Committee approved Terms of Reference and a Scoping Document for the Review. |
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Date: 28th March 2019
Present | Senator Kristina Moore (President) Senator Sarah Ferguson Deputy Mary Le Hegarat Deputy Rob Ward Connétable John Le Maistre |
Apologies | Connétable Mike Jackson Deputy Kirsten Morel (Vice-President) |
Absent |
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In attendance | Tim Oldham , Assistant Greffier: Scrutiny |
Agenda matter | Action |
1. Minutes The Committee approved the records of its meetings held on 28th February, 6th and 8th March 2019. |
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2. Panel, PAC & Review Panel Activity Reports The Committee noted the activity reports for the Scrutiny Panels, PAC and the following Review Panels:
The Committee considered the existing scoping document and terms of reference for the Future Hospital Review Panel. It agreed that in order to ensure the continued relevance and value of its work, the objectives of the Review Panel would be updated. Primary focus at this stage would be to focus on holding the Government to account for its current proposed action plan and associated timescales. It was further agreed that the membership of the Panel would comprise all members of the Chairmen's Committee and Connétable John Le Maistre. The Panel would seek to hold its regular administrative meetings at 12pm following each meeting of the Chairmen's Committee. | TO TO |
3. Privileges and Procedures Committee (PPC) Update An update report on the work of PPC was noted. The Committee discussed the value, status and timings of in committee' debates in the States Assembly. It was agreed that the Committee's representative to PPC, Deputy Le Hegarat , would relay a proposal that such debates might most effectively be held on a set day, Thursday, of States' meeting weeks. This was intended to ensure greater certainty that appropriate time and attention would be provided to them. | MLH |
4. Legislative Scrutiny |
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It was agreed that the Vice-President would serve as the Committee's representative on the Sub-Committee of PPC developing proposals on this matter. |
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5. Government Plan: Scrutiny Budget 2020 The Committee discussed and agreed the proposed Scrutiny budget for 2020, for submission to PPC as part of the States Assembly's funding requirements in the forthcoming Government Plan. The Committee gave particular attention to the level of funding available to Panels to commission technical expertise and technical market/stakeholder research, which had decreased significantly over the course of several years. Senator Ferguson counselled the Committee about the importance of this budget and the necessity to ensure that it was adequate for all reasonably anticipated circumstances, with a degree of contingency for those that could not be foreseen. Whilst the Committee was in unanimous agreement with that principle, and on all other budget lines, Senator Ferguson registered her concern that the final amount to be submitted in respect of technical assistance (£210,000 p/a) unduly risked being inadequate. |
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6. Gender Language The Committee considered proposals from the President to encourage the adoption of more appropriately gender conscious titles in respect of the Assembly's Scrutiny Panels. The Committee agreed to progress draft amendments to Standing Orders that would seek to change the name of the Chairmen's Committee to Scrutiny Liaison Committee, and the title of Chairman to Chair. Senator Ferguson dissented from the decision. |
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7. Arms' Length Organisations (ALOs) The Committee recalled a request that it had made for relevant background information from the Government to help inform its understanding and decision making in this area. Specifically this included a full list of all ALOs, highlighting those whose Memorandum of Understanding or Partnership Agreement was currently under review/revision or known to shortly be subject to such a process. The Committee was advised that a response was still awaited, and would be followed up. | TO |
8. Review Panels It was noted that legislative drafting of an amendment to Standing Orders regarding the proceedings and status of Review Panels was ongoing. | TO |
9. Panel Membership Limits The Committee discussed a proposal from the President to increase the limits on the number of States Members permitted to serve on Scrutiny Panels (five), and associated rules such as the number of Panels a Member was allowed to serve on concurrently (two). It was agreed that the proposal would be given further consideration when related proposed amendments to Review Panels had been drafted. | TO |
10. Liaison Meeting: President/Vice President and Chief Minister Matters to be raised with the Chief Minister at the forthcoming liaison meeting (1st April, 11am) were agreed. These would include:
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The proposed Target Operating Model for the Growth, Housing and Environment Department As the President would be unable to attend the meeting, it was agreed that the Vice- President would be accompanied by Deputy Rob Ward . An invitation would also be extended to Connétable Mike Jackson , in particular to make a representation on the final item. |
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11. Future Meeting The Committee noted the date of its next scheduled meeting: 2nd May 2019, 10am to 11.45am (Le Capelain Room). |
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Chairmen's Committee
Record of Meeting
Date: 8th May 2019
Present | Senator Kristina Moore (President) Senator Sarah Ferguson Connétable Mike Jackson Deputy Mary Le Hegarat Deputy Rob Ward |
Apologies | Deputy Kirsten Morel (Vice-President) |
Absent |
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In attendance | Tim Oldham , Assistant Greffier: Scrutiny |
Agenda matter | Action |
1. Minutes The Committee approved the records of its meeting held on 28th March 2019. |
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2. Panel, PAC & Review Panel Activity Reports The Committee noted the activity reports for the Scrutiny Panels, PAC and current Review Panels. |
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3. Privileges and Procedures Committee (PPC) Update An update report on the work of PPC was noted. |
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4. Government Plan: Scrutiny Budget 2020 The Committee noted correspondence sent to PPC relaying the Committee's proposed Scrutiny budget requirements from the forthcoming Government Plan. |
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5. Gender Language An update was provided on the progress of draft Standing Order changes to introduce more appropriately gender conscious language within the Assembly's Scrutiny function. The Committee agreed to broaden the scope of the proposed terminology amendments to include all States entities, and once drafted to refer the proposals to PPC. |
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6. Review Panels The Committee considered a draft amendment to Standing Orders regarding the proceedings and status of Review Panels. Satisfied with the direction of the proposals it agreed to request drafting of a final version that could be approved for lodging. An accompanying report would also be drafted for Committee consideration. | TO |
7. Panel Membership Limits The Committee further discussed a proposal from the President to increase the limits on the number of States Members permitted to serve on Scrutiny Panels, and associated rules such as the number of Panels a Member was allowed to serve on concurrently. It was agreed that the proposal should be progressed and legislative drafting of the necessary amendment to Standing Orders was requested. | TO |
8. Future Meeting |
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The Committee noted the date of its next scheduled meeting: 23rd May 2019, 10am to 11.45am (Le Capelain Room). |
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