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Approved Panel Minutes - Parishes and Government Review Panel

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Parishes and Government Review Panel

Records of Meetings

2025

The following records of meetings have been approved by the Panel. Signed

Chair

Deputy Helen Miles

Date: 3rd April 2025  

 

Present  

Deputy Helen Miles , Chair

Deputy Catherine Curtis , Vice-Chair Deputy Kristina Moore

Connétable Richard Honeycombe

In attendance  

Kellie Boydens , Principal Committee and Panel Officer Sarah Hopkins, Communications Officer

 

Agenda matter

Action

1.  Welcome

The Chair welcomed members of the Review Panel to the meeting.

 

2.  Vice-Chair

The Panel agreed to appoint Deputy Curtis as its Vice-Chair.

 

3.  Conflicts and declarations

The Panel discussed conflicts of interests, and the following was noted:

Deputy Moore declared that she held a firearms certificate. It was also noted that her husband was a member of the Comité de Cimétierè. In addition, Deputy Moore 's  manifesto  during  her  campaign  for  the  elections  in  2022  included addressing issues with the parish rates system.

Deputy Curtis declared that she ran a grave care business and therefore had worked for the parishes.  

 

4.  Terms of Reference

The Panel noted the Terms of Reference. It was confirmed that the review would cover the civic functions of the parishes and not ecclesiastical affairs.

 

5.  Scoping Document

The Panel noted the Scoping Document.

 

6.  Brainstorming

The Panel received a Teams Whiteboard' brainstorm for the review which listed key areas to consider under each Terms of Reference. The Chair invited members of the Panel to add to the list.

 

7.  Next Steps

The Panel agreed that a letter should be drafted to all Connétable s to advise them of the review, its Terms of Reference and the Panel's intention to submit a number of questions to the parishes. In that regard, it was agreed that the parishes would be contacted with a set number of questions in tranches as the Panel was mindful that too many questions at once could be overwhelming.

 

 

As a courtesy, the Panel also agreed that a letter should be drafted to the Chief Minister, explaining the review and including the Terms of Reference. It was the Panel's intention to write to other Ministers as the review progressed.

 

8.  Communications Plan

The Panel received a draft Communications Plan from the Communications Officer. The Panel agreed that it would be important to determine what views and opinions the public could provide during its call for evidence. In that regard, the Panel requested the officer to formulate a number of questions for the public which would be discussed at the next meeting.

The Panel agreed that it would discuss the Communications Plan further at the next meeting once it had confirmed what questions it would pose to the public.

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9.  Future Meetings

The Panel agreed that its next meeting would take place on 17th April 2025 at 10am.

 

Date: 17th April 2025  

 

Present  

Deputy Helen Miles , Chair

Deputy Catherine Curtis , Vice-Chair Deputy Kristina Moore

Apologies

Connétable Richard Honeycombe

In attendance  

Kellie Boydens , Principal Committee and Panel Officer Sarah Hopkins, Communications Officer

 

Agenda matter

Action

1.  Records of Meetings

The Panel approved the record of the meeting held on 3rd April 2025.

 

2.  Project Plan

The Panel noted and approved the project plan for the review. The Panel noted that, in line with the plan, it would aim to gather most of its evidence before the end of July 2025. The Panel agreed that this could take longer however, particularly due to the number of questions planned for the Parishes. In that regard, the Panel noted that its aim of presenting its final report in October 2025 could be pushed back until later in the year.

 

3.  Engagement Plan for the Parishes

The Panel received a paper from the Officer regarding a plan for engaging with the Parishes. The Panel noted that it was due to request a significant amount of information for the Parishes to gather and was conscious of the need to avoid overwhelming them with these requests. In that regard, the Officer suggested requesting the information in stages, dividing it into specific topic areas.

The Panel agreed and discussed stage 1 of the requests which included a number of questions regarding parish admin and resources as well as a number of questions on the services provided by the Parish. The Panel requested a number of minor changes and added some additional questions to the plan. The Officer advised that the changes would be made, and the questions would be recirculated for final approval. It was anticipated that the first stage of questioning would be circulated to the Parishes during the week commencing 21st April 2025.

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4.  Lines of questioning for stakeholders

The Panel received a paper from the Officer which provided a number of questions for key stakeholders. The Panel agreed to discuss the questions further at a future meeting. The Panel also agreed that it may organise workshops with some stakeholders, such as the procurers, in order to gather the information required.

 

5.  Communications Plan

The Panel received a draft Communications Plan from the Communications Officer. The Panel was mindful that the Scrutiny Liaison Committee had not been provided with the plan to date and requested the Communications Officer to finalise it so that it could be circulated to the Committee. The Panel agreed that a covering note to the Committee

SH/KB

should explain that it was still draft and that the Panel would decide on individual suggestions contained in the plan, such as a radio advert, as the review progressed.

 

6.  Future Meetings

The Panel agreed that its next meeting would take place on 1st May 2025 at 10am.