Approved Committee Minutes - Scrutiny Liaison Committee - 18 June 2024

Present

Deputy Sam Mézec (President)

Deputy Lyndsay Feltham (Vice-President) Deputy Catherine Curtis

Deputy Rob Ward

Deputy Steve Luce

Deputy Moz Scott

Apologies

Absent

In attendance

Tim Oldham , Assistant Greffier of the States Janice Hales , Research and Project Officer

Agenda matter

Action

1.  Supply Chain Resilience

The Committee approved a Scoping Document and Terms of Reference on behalf of the Economic and International Affairs Panel for a review into Supply Chain Resilience.

Whilst the Committee recalled its agreement that approval would be taken within 48 hours of the documents being circulated unless concerns were raised otherwise, it was noted that individual approval was registered in writing within that timeframe by Deputy Luce , Deputy Scott and Deputy Ward .

Budget

Review Costs:

• Public Hearing x 4 - £600

• Digital and Public Engagement - £100

• Advisor - £15,000 (indicative of 15 days)

Total = £15,700

Present

Deputy Sam Mézec , President

Deputy Lyndsay Feltham , Vice President, Deputy Catherine Curtis

Deputy Steve Luce

Deputy Moz Scott

Deputy Rob Ward

Apologies

Absent

In attendance

Deputy Carina Alves , Chair, PPC Diversity Sub Committee [item 2 only] Deputy Louise Doublet , PPC Diversity Sub Committee Member [item 2 only]

Tim Oldham , Assistant Greffier of the States (Committees and Panels) Kellie Boydens , Principal Committee and Panel Officer [item 2 only] Janice Hales , Research and Project Officer

Agenda matter

Action

1.  Records of Meetings

The Committee approved the records of its meetings held on 9th and 20th June subject to one small amendment to the record of 20th June 2023.

2.  Meeting with PPC Diversity Sub Committee

The Committee welcomed the Chair of the PPC Diversity Sub Committee to discuss recent  correspondence  regarding  Gender  Balance  on  Scrutiny  Panels  and Committees.

It was noted that out of 23 female States Members, 10 presently served on Scrutiny Panels or Committees, which was broadly considered an appropriate representation in view of the various influences on that ratio.

The Chair of the Economic and International Affairs Scrutiny Panel wished it to be recorded that it was her view that diversity on Panels and Committees should be encouraged as it contributed to the different decisions and offered more insight.

The Chair of the Health and Social Security Panel wished it to be recorded that it was his view that whilst it was positive that Panels and Committees had a mix of genders, it  was  also  important that  stakeholders,  including  members  of  the  Public  who engaged with and were targeted by Scrutiny, were also balanced and the focus was not unduly weighted to one gender.

It was agreed that the President would correspond by way of follow up with the Sub Committee, confirming that the that the topic would be discussed in more detail by the Committee during this term with a view to gender balance on Panels and Committees being included as part of the new States Members induction.

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3.  Previously held Briefings and Meetings

The file note of the briefing on 9th June 2023 between the Committee and the Minister for Treasury and Resources on Government Bonds and Investments was approved.

4.  Work Programmes and Activity Reports

The Committee noted the work programme and activity reports from all Panels and Review Panels.

The Chair of the Corporate Services Panel informed the Committee that it would be undertaking a follow up review on People and Culture with Terms of Reference and Scoping Document to be circulated for approval imminently. It was also informed that Deputy Lyndsey Feltham would be co-opted for the purpose of that review.

The Chair of the Public Accounts Committee (PAC) advised that public hearings were ongoing with Chief Officers regarding performance management.

The  Chair  of  the  Children,  Education  and  Home  Affairs  Panel  informed  the Committee that the recently published survey for its review on Secondary Education Funding had received positive feedback. It was also informed that the appointment of an expert adviser was still being explored.

The Chair of the Health and Social Security Panel informed the Committee that the review into overpayment of social security payments was ongoing. It was also informed that Q3 and Q4 of this year looked extremely busy in terms of upcoming legislation and it may be that a number of propositions would need to be called in' to be looked at in more detail, should the Panel workload be excessive.

The Work Permit Holder Welfare Review was discussed with the Chair of PAC (as a Review  Panel  Member)  informing  the  Committee  that  the  review  was  nearing completion. It was also informed that the review had highlighted that a lot of people were in critical need and the Review Panel was looking to expediate the report.

5.  Privileges and Procedures Committee (PPC)

The Committee noted the work programme and activity report of PPC, including its Sub-Committees. It was informed that PPC was due to meet the following week and an update would be provided in due course.

6.  Government Plan 2024 – 2027

The Committee discussed the upcoming Government Plan and the effect it may have on Panel and Committee work. It also discussed the previous Government Plan where appendices and business plans were provided late impacting on deadlines and it was agreed that communication between the Committee and Government would continue regularly asking for updates to the timeline.

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7.  Scrutiny Proceedings

The Committee noted the withdrawal of P.45/2023 Appointment of non-elected Members on Scrutiny Panels' which had been lodged by Deputy Moz Scott .

8.  Access to minutes of Government bodies

The Committee discussed recent requests for access to signed minutes of meetings of Government bodies, with the Chair of Corporate Services informing the Committee of difficulties that had recently been encountered by the Panel in obtaining minutes. The Chair went on to inform the Committee that the Panel had asked for the minutes at a public quarterly hearing and was informed that they would be forthcoming. The Committee was further informed that when the issue was raised with the Department

regarding the lateness of the minutes, the Chair was informed that the minutes were in fact file notes and there had been an error in the description of the records.

The  Chair  of  the  Environment,  Housing  and  Infrastructure  Panel  informed  the Committee that whilst his Panel had not had trouble with accessing minutes, it had encountered a delay in receiving the Liquid Waste Strategy which had delayed the launch  of  the  Panel's review.  The  Chair  of  PAC  also  informed  that PAC  had encountered a delay in receiving the Health Strategy.

It was agreed that the President would monitor the situation and any issues would be reported back to the Committee.

9.  Meeting with SLC President, Vice President and Chief Minister

The President and Vice President gave a verbal update of their meeting with the Chief Minister held on 10th July 2023.

The Committee was informed of a number of amendments that were being discussed to recently lodged propositions namely:

• P.47-2023 (Whistleblowing Legislation lodged by Deputy Alves )

• P.52-2023.pdf (Financial Support for Parents of babies requiring neonatal care lodged by Deputy Kovacs )

• P.53-2023 (Negotiation on behalf of the States of Jersey, the purchase of the former Seaside Café and carpark site at Grève de Lecq - lodged by Deputy Farnham )

• P.48-2023.pdf (Mortgage repayment assistance lodged by Deputy Southern )

The Committee noted that the amendment to P.53/2023 had been lodged by Deputy Lucy Stephenson of St Peter, St Ouen and St Mary as opposed to the Council of Ministers (CoM). Discussion was had as to whether this was an amendment from Deputy Stephenson due to it being a Parish matter rather than a CoM issue.

The Committee was informed that a timeline of the Government Plan 2023 – 2027 was discussed with the proposed lodging date due on 19th September 2023. The Committee was further informed that the issue of the late appendices and the impact on Panel deadlines was raised with the Chief Minister informing the President and Vice President that their concerns had been noted.

The Committee was informed that neither the Chief Minister nor the Deputy Chief Minister would be in attendance at the final States meeting prior to the recess due to the Chief Minister being off Island attending the Women Deliver 2023 Conference' taking place in Kigali, Rwanda, whilst the Deputy Chief Minister would be on annual leave. It was informed that the Minister for Treasury and Resources would be Acting Chief Minister, which would include responsibility for taking Questions without Notice on the Chief Minister's behalf. The Committee expressed various concerns in relation to the absences, including in respect of the impact on due accountability and the provision of appropriately informed Ministerial responses during the Question periods at the States meeting. In view of the potential impact on the States meeting, it was agreed to contact the Greffier of the States to establish whether notice of the absences would be circulated to all States Members, by the States Greffe or the Government, without delay.

The Committee was informed that the topic of holding Committee hearings in public with the Chief Minister was raised. It was agreed that this would be discussed further between officers with an update provided after the summer recess.

The Chair of the Economic and International Affairs Panel discussed Ministerial Delivery Plans and asked if it could be raised with the Chief Minister, at the next liaison meeting, that the dates in the Ministerial Delivery Plan for the Minister for External Relations were not consistent with what was being presented and if these dates were due to be updated.

The Chair also raised the issue of medicinal cannabis which featured within the Minister  for  Economic  Development,  Tourism,  Sport  and  Culture's  Ministerial Delivery Plan. The Chair highlighted that the Minister for Economic Development, Tourism, Sport and Culture seemed to be leading on the topic, however, she also raised from a health perspective that the number of prescriptions being issued for medicinal cannabis could be considered excessive and enquired if any work was being undertaken by the Health and Social Security Panel in this area. It was agreed that this would be taken offline and a conversation be undertaken between both Chairs.

10. Future Meetings

The  Committee  agreed  its  next  scheduled  meeting  would  take  place  on  19th September 2023 at 2.00pm in Le Capelain Room, States Building. It was also noted that this was the day that the Government Plan was due to be lodged.

Present

Deputy Sam Mézec (President)

Deputy Lyndsay Feltham (Vice-President) Deputy Catherine Curtis

Deputy Rob Ward

Deputy Steve Luce

Deputy Moz Scott

Apologies

Absent

In attendance

Tim Oldham , Assistant Greffier of the States Janice Hales , Research and Project Officer

Agenda matter

Action

1.  People and Culture Follow-up Review

The Committee approved a Scoping Document and Terms of Reference on behalf of the Corporate Services Scrutiny Panel for a review into the People and Culture Follow-up Review.

Whilst the Committee recalled its agreement that approval would be taken within 48 hours of the documents being circulated unless concerns were raised otherwise, it was noted that individual approval was registered in writing within that timeframe by the Vice President, Deputy Curtis and Deputy Ward .

Budget

Review Costs:

• Transcription Costs for Public Hearings: (£150 x 3) £450

• Digital and Public Engagement: Press notices and social media (boosts): review launch and key findings from each public hearing: £100

If gaps are identified once the Panel has begun its comparative analysis of the Be heard and HR Lounge Surveys (or at any point in the evidence gathering stage of the review), an updated Digital and Public Engagement Strategy will be used to target the specific key stakeholders identified.

• Contingency budget for this (boosting on social media): £100 Transcription £450 Digital and Public Engagement £200  

• Total: £650

Present

Deputy Sam Mézec (President)

Deputy Lyndsay Feltham (Vice-President) Deputy Catherine Curtis

Deputy Rob Ward

Deputy Steve Luce

Deputy Moz Scott

Apologies

Absent

In attendance

Tim Oldham , Assistant Greffier of the States Janice Hales , Research and Project Officer

Agenda matter

Action

1.  States Annual Report and Accounts 2022 Review

The Committee approved a Scoping Document and Terms of Reference on behalf of the Public Accounts Committee for a review into the States Annual Report and Accounts 2022.

Whilst the Committee recalled its agreement that approval would be taken within 48 hours of the documents being circulated unless concerns were raised otherwise, it was noted that individual approval was registered in writing within that timeframe by the Vice President and Deputy Curtis .

Budget

Review Costs:

• Transcription costs at £150 per hearing: 3 hearings. £450.00

• Digital and Public Engagement £85.00

TOTAL £535.00

Present

Deputy Sam Mézec , President

Deputy Lyndsay Feltham , Vice President, Deputy Steve Luce

Deputy Moz Scott (except item 8)

Deputy Rob Ward

Apologies

Deputy Catherine Curtis

Absent

In attendance

Tim Oldham , Assistant Greffier of the States (Committees and Panels) Janice Hales , Research and Project Officer

Agenda matter

Action

1.  Records of Meetings

The Committee approved the records of its meetings held on 30th June, 11th, 14th and 25th July 2023.

2.  Previously held Briefings and Meetings

The file note of the briefing on 9th June 2023 between the Committee and the Minister for Treasury and Resources on Government Bonds and Investments was approved.

3.  Work Programmes and Activity Reports

The Committee noted the work programme and activity reports from all Panels and Review Panels.

The  Chair  of  the  Environment,  Housing  and  Infrastructure  Panel  informed  the Committee that an announcement on energy from windfarms was due to be made by the Government in the coming weeks. It was further informed that as the topic could cut across numerous remits, future consideration might be given to the most appropriate approach to scrutiny of the matter. It was agreed that the Chair would raise the matter again at a future meeting when more information was available on which to make a decision. The Committee was also informed that the Panel intended to  lodge  various  amendments  to  P.40/2023,  regulations  relating  to  the  rented dwellings licensing. The Chair also informed the Committee that the Bridging Liquid Waste Strategy review was progressing.

The Chair of the Corporate Services Panel informed the Committee that the Panel had received a briefing on the progress regarding the drafting of the legislation that would establish a public service Ombudsperson. It was further informed that the Panel had made a decision to review the topic, and that Terms of Reference or Scoping Documents would be drafted accordingly.

The Chair of the Economic and International Affairs Panel informed the Committee that the Supply Chain Review was ongoing and the Panel was looking to engage an expert adviser.

The Chair of the Health and Social Services informed the Committee that the report for the Review on Overpayment of Income Support Benefits had been completed and was now with stakeholders for factual checking, with the final report due to be published mid to end of October. The Chair also informed the Committee that the Government's work on drafting legislation regarding Assisted Dying was progressing and that the Panel was due to have a briefing on the topic the following week. As the matter was due to cut across numerous remits, it was highlighted that it might be necessary to form a Review Panel. It was agreed that a briefing document on the topic would be drafted and presented to the Committee at its next scheduled meeting to assist consideration of the most appropriate approach to scrutiny work.

The Chair of the Public Accounts Committee advised that there were currently 3 reviews  ongoing,  however,  progress  of  the  current  workload  was  subject to  a temporary resource challenge in respect of support staff.

The Chair of the Future Hospital Review Panel informed the Committee that an interim report was due to be presented prior to the debate on the Government Plan, due for December.

4.  Privileges and Procedures Committee (PPC)

The Vice President, as Committee representative to PPC, informed the Committee that discussions were ongoing regarding proxy voting and remote participation for States Members. It was also informed that the dress code for States Members was being considered with a view to establishing a clearer definition of what was expected in this regard. The subject of mandatory training was also discussed with the Vice President informing the Committee that it was difficult to implement mandatory training as States Members are in effect self employed.

5.  Government Plan 2024 – 2027

The Committee noted that the Government Plan had been lodged and it had attended a briefing earlier in the day. The President wished it to be noted that the invite for the briefing  to  all  States  Members  had  arrived  at  relatively  short  notice  and  the Committee had had to reschedule the timing of this meeting to accommodate it. Despite this flexibility on the part of Scrutiny members, it was observed that the Minister for Treasury and Resources had left the briefing early and had been unable to take further questions.

The Committee discussed the process under which Panels should undertake reviews on the Government Plan to ensure consistency and it was agreed that it would adopt the same approach as the previous year. The Corporate Services Panel would therefore undertake an overarching review on the governance of the plan in addition to overarching key findings and recommendations. It was agreed that a generic draft Scoping Document and Terms of Reference would be circulated to all Panels by their relevant officers, which in turn could be adapted should it be necessary.

6.  Meeting with SLC President, Vice President and Chief Minister

The Committee raised areas of questioning for the Chief Minister for the next President/Vice President and Chief Minister meeting on 28th September 2023. Areas discussed included:

• Ministers publishing press releases before Scrutiny following public hearings

• External Relations

• Government Plan 2023 - 2027

7.  Future Meetings

The Committee noted its next scheduled meeting would take place on 24th October 2023 at 2pm in Le Capelain Room, States Building.

8.  Commissioner for Standards

Deputy Scott withdrew from the meeting whilst the Committee discussed the recent report R.129/2023 Commissioner for Standards: Investigation of Complaint of Breach

of the Code of Conduct for Elected Members by Deputy M.R. Scott of St. Brelade .

It was agreed that no further action would be required of the Committee in respect of the report.

Present

Deputy Sam Mézec (President)

Deputy Lyndsay Feltham (Vice-President) Deputy Catherine Curtis

Deputy Rob Ward

Deputy Steve Luce

Deputy Moz Scott

Apologies

Absent

In attendance

Tim Oldham , Assistant Greffier of the States Janice Hales , Research and Project Officer

Agenda matter

Action

1.  Corporate Services Scrutiny Panel – Review of Government Plan 2024 - 2027

The Committee approved a Scoping Document and Terms of Reference on behalf of the Corporate Services Scrutiny Panel for a review into the Government Plan 2024

– 2027.

Whilst the Committee recalled its agreement that approval would be taken within 48 hours of the documents being circulated unless concerns were raised otherwise, it was noted that individual approval was registered in writing within that timeframe by the Vice President and Deputy Scott .

Review Costs:  

Public Hearings (each £150) = £300 Digital and Public Engagement = £342

• Town Centre / community area pop-up stands including promotional /evidence gathering material (e.g. postcards)

• Social media advertising across LinkedIn, Twitter, Facebook, Instagram in the form of polls / videos / infographics

Total = £642

2.  Children,  Education  and  Home  Affairs  Scrutiny  Panel  –  Review  of Government Plan 2024-2027

The Committee approved a Scoping Document and Terms of Reference on behalf of the Children, Education and Home Affairs Scrutiny Panel for a review into the Government Plan 2024-2027.

Whilst the Committee recalled its agreement that approval would be taken within 48 hours of the documents being circulated unless concerns were raised otherwise, it

was noted that individual approval was registered in writing within that timeframe by the Vice President.

Review Costs:  

Public Hearings (each £150) = £300 (if required) Digital and Public Engagement = £380

Town Centre / community area pop-up stands including promotional / evidence gathering material (e.g., postcards) - £155

• Social media advertising across LinkedIn, Twitter, Facebook, Instagram in the form of polls / videos / infographics - £191

• Contingency = £34

Total = £680

3.  Health and Social Security Scrutiny Panel – Review of Government Plan 2024-2027

The Committee approved a Scoping Document and Terms of Reference on behalf of the Health and Social Security Scrutiny Panel for a review into the Government Plan 2024-2027.

Whilst the Committee recalled its agreement that approval would be taken within 48 hours of the documents being circulated unless concerns were raised otherwise, it was noted that individual approval was registered in writing within that timeframe by the Vice President and Deputy Scott .

Review Costs:  

Public Hearings (each £150) = £300 Digital and Public Engagement = £380

Digital and Public Engagement:

• Town Centre / community area pop-up stands including promotional / evidence gathering material (e.g. postcards) = £155

• Social media advertising across LinkedIn, Twitter, Facebook, Instagram in the form of polls / videos / infographics = £191  

• Contingency Budget = £34  

Total = £680

Present

Deputy Sam Mézec (President)

Deputy Lyndsay Feltham (Vice-President) Deputy Catherine Curtis

Deputy Rob Ward

Deputy Steve Luce

Deputy Moz Scott

Apologies

Absent

In attendance

Tim Oldham , Assistant Greffier of the States Janice Hales , Research and Project Officer

Agenda matter

Action

1.  Environment, Housing and Infrastructure Panel – Review of Government Plan 2024 - 2027

The Committee approved a Scoping Document and Terms of Reference on behalf of  the  Environment,  Housing  and  Infrastructure  Panel  for  a  review  into  the Government Plan 2024 – 2027.

Whilst the Committee recalled its agreement that approval would be taken within 48 hours of the documents being circulated unless concerns were raised otherwise, it was noted that individual approval was registered in writing within that timeframe by the Vice President.

Review Costs:  

Public Hearings = £150

It is envisaged that questioning will be incorporated into public quarterly hearings already scheduled to take place in October/November, however, a nominal amount is included should an additional hearing be required.

Digital and Public Engagement:

• Town Centre / community area pop-up stands including promotional /evidence gathering material (e.g. postcards) = £155

• Social media advertising across LinkedIn, Twitter, Facebook, Instagram in the form of polls / videos / infographics = £191  

Total = £496.00

Present

Deputy Sam Mézec (President)

Deputy Lyndsay Feltham (Vice-President) Deputy Catherine Curtis

Deputy Rob Ward

Deputy Steve Luce

Deputy Moz Scott

Apologies

Absent

In attendance

Tim Oldham , Assistant Greffier of the States Janice Hales , Research and Project Officer

Agenda matter

Action

1.  Economic and International Affairs Panel – Review of Government Plan 2024 - 2027

The Committee approved a Scoping Document and Terms of Reference on behalf of the Economic and International Affairs Scrutiny Panel  for a review into the Government Plan 2024 – 2027.

The Committee recalled its agreement that approval would be taken within 48 hours of the documents being circulated unless concerns were raised otherwise.

Review Costs:  

Public Hearings (each £150) = £600

Digital and Public Engagement = £375

• Town Centre / community area pop-up stands including promotional /evidence gathering material (e.g., postcards) - £191

• Social media advertising across LinkedIn, Twitter, Facebook, Instagram in the form of polls / videos / infographics - £150

• Contingency - £34

Total = £975

Present

Deputy Sam Mézec , President

Deputy Lyndsay Feltham , Vice President Deputy Catherine Curtis

Deputy Steve Luce

Deputy Moz Scott

Deputy Rob Ward

Apologies

Absent

In attendance

Deputy Karen Wilson , Minister for Health and Social Services [item 2 only] Ruth Johnson , Associate Director of Policy [item 2 only]

Tim Oldham , Assistant Greffier of the States (Committees and Panels) Sammy McKee , Committee and Panel Officer

Janice Hales , Research and Project Officer

Agenda matter

Action

1.  Records of Meetings

The Committee approved the records of its meetings held on 19th September 2023, 29th September, 5th October and 9th October 2023.

2.  Assisted Dying Briefing

The  Committee  welcomed  the  Minister  for  Health  and  Social  Services  and  a Departmental officer to a briefing on assisted dying.

A  private  detailed  file note  was made  of the  briefing, classified  as exempt  in accordance with Article 35 of the Freedom of Information (Jersey) Law 2011 (as amended).

3.  Assisted Dying Briefing – Committee Discussion

The Committee discussed the assisted dying briefing and the possible approaches that could be undertaken by Scrutiny. It was noted that the topic sat across 3 Ministerial Departments:

• Health and Social Services

• Justice and Home Affairs

• Environment

It was agreed that a Review Panel be considered in the first instance with at least one representative from each of the respective Scrutiny Panels as members. It was also agreed that the Chair of the Health and Social Services Panel would take the lead on the formation of Review Panel, with a further discussion at the next scheduled meeting on the next steps.

4.  Work Programmes and Activity Reports

The Committee noted the work programme and activity reports from all Panels and Review Panels.

The Chair of the Environment, Housing and Infrastructure (EHI) Scrutiny Panel informed that a discussion would need to be had regarding the recently lodged P.82/2023 – Offshore Wind proposition as it was likely to cut across Departments. It was agreed that this would be discussed in more detail at the Committee's next scheduled meeting.

The Chair of the Economic and International Affairs Scrutiny Panel (EIA) informed that  the  Panel  had  been  subject  to  a  number  of  delays  in  response  to correspondence, with particular reference on a letter regarding Jersey Hemp. It was agreed that this would be raised by the President at the next liaison meeting with the Chief Minister on 3rd November 2023. The Chair of EIA also informed that RegTech, a deduction in tax allowance for financial services firms who implement regulation technologies (e.g. client onboarding etc), was contained within the Government Plan and was being led by the Minister for Treasury and Resources. The Chair expressed concern that, whilst the RegTech was tax policy, its impact may have implications on the economy as a whole and that her Panel would be asking questions around the impact on the economy and financial service regulations due to RegTech at its upcoming public hearings on the Government Plan.

The Chair of the Future Hospital Review Panel informed that the Review Panel was due to present an interim report prior to the debate on the Government Plan.

5.  Privileges and Procedures Committee (PPC)

The Vice President, as Committee representative to PPC informed that PPC had recently met and amongst other matters had received a briefing on the States Greffe led tracker.

6.  Government Plan 2024 – 2027

The Committee discussed the work on the Government Plan 2024 – 2027 and noted that work was progressing with no major issues to raise at this stage.

7.  Names  and  Remits  of  Scrutiny  Panels/Democratic  Accountability  and Governance  

The Committee discussed recent/forthcoming changes to Ministerial titles and the impact these changes might have on current Panel names and remits. The name changes were as follows:

• Minister for Home Affairs Minister for Justice and Home Affairs

• Minister for the Environment Minister for Energy and the Environment

• Minister for Economic Development, Tourism, Sport and Culture Minister for Sustainable Economic Development

The Chair of the Children, Education and Home Affairs Panel advised that the Panel had agreed to amend its title to Children, Education, Justice and Home Affairs (CEJHA). Both the Chair of EHI and EIA informed that they would not be seeking to amend their Panels' titles. It was agreed that this change would be communicated to PPC who would incorporate any changes within related ongoing work within its work programme.

The  Vice  President,  as  Committee  representative  to  PPC  informed  that  the Machinery  of  Government  Sub-Committee  had  recently  discussed  the

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recommendations made within the Democratic Accountability and Governance Sub- Committee (DAGS) report and a number of the recommendations were Scrutiny specific. It was agreed that these specific recommendations be tabled for the next scheduled meeting together with a briefing paper on the next steps and options.

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8.  Data Protection Incident

The Committee considered a briefing paper which provided a summary of a data protection incident relating to the private EHI Scrutiny Panel meeting that took place on Wednesday 27th September 2023. The Committee noted that the Jersey Office of the Information Commissioner (JOIC) had investigated the breach and that the parties affected had received an apology and did not wish to take the matter any further. It was agreed that no further action would be taken at this stage.

9.  Scrutiny and Public Accounts Committee Proceedings: Code of Practice  

To Committee considered possible revisions to the Code to ensure that was up to date following developments since its original publication. The Committee discussed the  main  area  of  concern  being  that  the  Scrutiny  Proceedings  Code  required updating  to  reflect  new  rules  on  maximum  Panel  numbers  after  previous corresponding changes to Standing Orders. It was agreed that consideration should also be given to clarifying the wording in respect of co-option. The Committee requested that the changes be drafted and presented for its consideration.  

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10. Matters for Consideration requested by Chair of EIA Panel

The Committee considered an item from the Chair of the EIA Panel regarding the implementation  of  P.149/2014  –  Freedom  of  Information  (FOI):  Extension  to

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Companies owned or controlled by the States which was lodged and approved by

the States in 2014 but yet to be implemented. It was agreed that this would be discussed with the Chief Minister at the next liaison meeting with the President on 3rd November 2023.

To  Committee  also  considered  the  disclosure  of  business  cases  relating  to Government Plan being presented, possibly in a redacted format, which was a recommendation from the EIA Panel's report of the previous Government Plan, albeit that this had been rejected by Government. It was agreed that this would also be discussed with the Chief Minister at the next liaison meeting.

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12. Meeting with SLC President, Vice President and Chief Minister

To Committee noted the file note from the meeting held on 28th September 2023. It was agreed areas of discussion for the next liaison meeting with the Chief Minister on 3rd November 2023 would include:

• Lateness of correspondence

• Implementation of propositions (in particular P.149/2014)

• Transparency in Government

• Presentation of Business Cases

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13. Future Meetings

The Committee's next scheduled meeting was noted for 21st November 2023 at 2pm in Le Capelain Room, States Building.

Present

Deputy Sam Mézec , President

Deputy Lyndsay Feltham , Vice President Deputy Catherine Curtis

Deputy Steve Luce

Deputy Moz Scott

Deputy Rob Ward

Apologies

Absent

In attendance

Tim Oldham , Assistant Greffier of the States, Committee and Panels Janice Hales , Research and Project Officer

Justine Lepp, Research and Project Officer

Agenda matter

Action

1.  Records of Meetings

The Committee approved the records of its meeting held on 31st October 2023.

2.  Work Programmes and Activity Reports

The Committee noted the work programme and activity reports from all Panels and Review Panels.

The Chair of the Health and Social Security (HSS) Panel informed that the Minister for Social Security had recently submitted the Ministerial Response to its report S.R.1/2023 Overpayment of Income Support Benefits and had accepted just 3 out of the 26 recommendations made in the report. The Chair of HSS informed that he had yet to speak to the Panel on the recommendations and, should it be necessary, would report back to the Committee at its next scheduled meeting. The Committee also noted that it had sent a letter to the Minister for Social Security following comments made within the States Assembly on 17th October 2023 and was awaiting response.

The Chair further informed that formation of a Review Panel was ongoing in respect of  Assisted  Dying  and an  update  would  be  provided  at  the  Committee's  next scheduled meeting. It was noted that the proposition was due to be lodged in March 2024.

The  Committee  discussed  correspondence  provided  to  it  by  the  Chair  of  the Environment,  Housing  and  Infrastructure  (EHI)  Panel  regarding  P.82/2023  – Offshore Wind. The Chair of EHI informed the Committee that the Panel had replied to the Minister for the Environment's letter to say that the Panel would revert back in the New Year to provide an update on the approach by Scrutiny to a review. Cross panel working was discussed with the Committee agreeing that the matter would be discussed further by the Committee in due course.

3.  Privileges and Procedures Committee (PPC)

The Vice President, as the Committee's representative, informed that PPC had recently met and amongst other matters had discussed P.94/2023 Scrutiny panel constitution: Minimum size.  The Committee was informed that as part of its ongoing

work programme, the Machinery of Government (MoG) PPC Sub-Committee was reviewing the recommendations made within the Democratic Accountability and Governance Sub-Committee (DAGS) report and the minimum size for Scrutiny Panels formed one of these recommendations. It was the preference of the MoG Sub Committee that Deputy Andrews deferred his Proposition until completion of its work in this area and that this had been communicated to the Deputy .

4.  Government Plan 2024 – 2027

The Committee discussed scrutiny of the Government Plan 2024 – 2027 and noted that work was progressing with no major issues to raise at this stage. The Chairs of the Corporate Services Panel (CSP) and Economic and International Affairs Panel (EIA) informed the Committee that both Panels had agreed to lodge amendments to the Plan. The Chair of Children, Education and Home Affairs (CEHA) informed the Committee that her Panel had lodged an amendment regarding funding for Le Rocquier Sports facility. The Chair of EHI indicated that as an independent member, he had been reviewing this area for an amendment and it was agreed that the respective Chairs would engage further on the matter outside the meeting.

5.  Democratic Accountability and Governance Sub-Committee (DAGS)

The Committee received an update on the DAGS recommendations from the Vice President and was informed that the MoG Sub Committee had completed its initial review of the recommendations and had written to the Chief Minister and Council of Ministers listing a number of requests relating to the recommendations.

The Committee discussed a recently circulated briefing paper with recommendations from the DAGS report specific to Scrutiny. The Committee agreed that it was satisfied with the MoG Sub Committee following up on all the recommendations within the DAGS report. It was further agreed that it would respond to the Sub-Committee directly in respect of the scrutiny specific recommendations and would therefore discuss the matter further at its next scheduled meeting.

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7.  Correspondence Received

The Committee noted the correspondence received from the Chief Minister regarding P.149/2014 – Freedom of Information (FOI): Extension to Companies owned or

controlled by the States and agreed to respond asking for further clarity and a proposed timeline.

8.  Matter for Consideration requested by the States Member

The Panel considered correspondence received from a States Member regarding barriers  to  business.  It  was  noted  that  the  correspondence  had  asked  if  the Committee would be in favour of the establishment of a Review Panel for this work, however, it was also noted that the States Member had not at this stage contacted the Chair of the relevant Panel under which the remit fell. It was agreed that the

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Committee would ask the States Member to contact the Chair of the Panel in the first instance in order for the matter to be considered further.

9.  Meeting with SLC President, Vice President and Chief Minister  

The Committee noted the file note from the meeting held on 3rd November 2023. Areas of discussion for the next SLC President, Vice President and Chief Minister meeting were discussed and which would include opening statements being read by the Ministerial Team at the beginning of public hearings.

It was noted the date for the next meeting had yet to be agreed and Committee members were asked to forward any further discussion points to the officer.

JH

10. Scrutiny Podcast Initiative

The Committee considered a briefing paper on a Scrutiny podcast initiative as proposed by the States Greffe. The Committee welcomed the initiative and noted that this and the wider scrutiny public engagement strategy would be discussed further at the Committee's first meeting in 2024, which would be attended by the Head of Digital and Public Engagement at the States Greffe.

11. Future Meetings  

The  Committee  noted  its  next  scheduled  meeting  would  take  place  on  19th December 2023 at 2pm in Le Capelain Room, States Building.

Present

Deputy Sam Mézec , President

Deputy Lyndsay Feltham , Vice President Deputy Catherine Curtis

Deputy Steve Luce

Deputy Moz Scott

Deputy Rob Ward

Apologies

Absent

In attendance

Tim Oldham , Assistant Greffier of the States, Committee and Panels Janice Hales , Research and Project Officer

Joseph Brannigan, Research and Project Officer

Agenda matter

Action

1.  Records of Meetings

The Committee approved the record of its meeting held on 21st November 2023.

2.  Work Programmes and Activity Reports

The Committee noted the work programme and activity reports from all Panels and Review Panels.

The Chair of the Health and Social Services Panel (HSS) expressed concern on a recent transfer of funding from heads of expenditure to a capital project called accelerate delivery of health services. It was highlighted that this came very soon after the Government Plan which had only recently been debated and approved by the States. The Chair of Public Accounts Committee (PAC) also raised concern and explained that this was something that the PAC would look at further.

3.  Privileges and Procedures Committee (PPC)

The Committee noted the work programme and activity report of the Privileges and Procedures Committee.

4.  Assisted Dying Review

The Committee was provided with an update by the Chair of HSS regarding the formation of a Review Panel for work relating to assisted dying policy and legislation. It was informed that the Chair of Environment, Housing and Infrastructure Panel (EHI) together with the Chair of the Children, Education and Home Affairs Panel (CEHA) had agreed to join and another member of the States had been approached. It was agreed a further update be given at the next scheduled meeting.

 RW

5.  Government Plan 2024 – 2027

The Committee discussed recent work across Scrutiny Panels on the Government Plan. It was agreed that the approach of all panels undertaking work covering their respective remits was the most effective and practical approach. A combination of outputs had been achieved, including Comments and Amendments. A number of common concerns were also identified, which included:

• Lack of information on heads of expenditure

• Lack of transparency on business cases

• The approach of Government to value for money savings

• Inadequate timeframes – including in respect of Government responses to amendments

• Inadequate provision for public sector pay awards

It was agreed that this feedback would be shared with the Chief Minister by the President and, where relevant, with the Comptroller and Auditor General by the Chair of PAC.

SM/LF

6.  Upcoming  States  Business  and  Democratic  Accountability  and Governance Sub-Committee (DAGS)

The  Committee  noted  the  deferral  of  proposition  P.94/2023  Scrutiny  panel constitution: Minimum size to March 2024.

The  Committee  considered  an  updated  briefing  document  regarding  the recommendations made within the Democratic Accountability and Governance Sub- Committee (DAGS) relating to Scrutiny. A number of responses were agreed to in respect of the recommendations and the Vice President was requested, as Chair of the Machinery of Government Sub Committee undertaking work in this area, to share the  responses  with  the  Sub  Committee  at  its  next  meeting  to  help  inform  its deliberations. It was further agreed that a number of associated updates could be made at this time to the Code of Proceedings for Scrutiny Panel and the PAC. Once re-drafted the revised Code would be sent to the Committee for consideration and approval of the proposed amendments.

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7.  Correspondence Received

To Committee considered correspondence received from the Chair of PPC regarding compulsory membership for States Members on Scrutiny Panels and Committee. It agreed to write to the Chair of PPC outlining why it was not in favour of such a recommendation.

To Committee considered the correspondence received from the Minister for Social Security regarding S.R.1/2023 Overpayment of Income Support Benefits and noted that the letter had been uploaded to the website and no further action would be required at this time.

To  Committee  considered  a  letter  from  the  Chair  of  the  EHI  Panel  regarding membership of the Future Hospital Review Panel (FHRP) stating that there would no longer be a representative of EHI on the FHRP due to ongoing work commitments. It was agreed that the President would discuss membership with other States Members in due course.

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8.  Change of Ministerial Title

The Committee noted that an amendment to Standing Orders had been presented to the States regarding changes to Ministerial titles, and recalled that should it be adopted the CEHA Panel would be renamed the Children Education, Justice and Home Affairs Panel.

9.  Meeting with SLC President, Vice President and Chief Minister  

The Committee noted that the next SLC President/Vice President and Chief Minister meeting would be on 10th January 2024. In additional to Government Plan, it was agreed that feedback would be provided in respect of:

 Ministerial misunderstandings of Scrutiny, including the tone and context of recent comments made in the Assembly

• Underwhelming/incomplete official Ministerial Responses to Scrutiny reports

• The  importance  of  access  to  the  Government's  up  to  date  Legislative Programme (and similar such documents)

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10. Future Meetings  

It was agreed that he Committee's next scheduled meeting would be held on 23rd January 2024 at 2pm in Le Capelain Room, States Building.

Present

Deputy Sam Mézec , President

Deputy Lyndsey Feltham , Vice President Deputy Steve Luce

Deputy Moz Scott

Apologies

Deputy Catherine Curtis Deputy Rob Ward

In attendance

Deputy Kirsten Morel , Minister for Sustainable Economic Development Richard Corrigan, Chief Officer, Department for the Economy

Ben Jehan , Private Secretary to the Minister for Sustainable Economic Development, Ministerial Office

Janice Hales , Research and Project Officer

Agenda matter

Action

1.  Condor Ferries and Supply Chain Resilience

The Committee met with the Minister for Sustainable Economic Development and the Chief Officer of the Department for the Economy to discuss the recent media articles regarding Condor Ferries and the supply chain to the Island.

The record of this meeting was classified as exempt in accordance with Qualified Exemption  Article  33  of  the  Freedom  of  Information  (Jersey)  Law  2011  (as amended).

Present

Deputy Catherine Curtis Deputy Inna Gardiner Deputy Hilary Jeune Deputy Helen Miles Deputy Montford Tadier

Apologies

Absent

In attendance

Tim Oldham , Assistant Greffier of the States, Committee and Panels Janice Hales , Research and Project Officer

Agenda matter

Action

1.  Appointment of a President

The Committee considered the appointment of a President, in accordance with Standing  Order  121(1) and  noted  that  any  nominees  for  President  would  be appointed by the States Assembly. The Chair of the Children, Education and Home Affairs Panel (CEHA), Deputy Catherine Curtis and the Chair of the Public Accounts Committee (PAC), Deputy Inna Gardiner both expressed an interest in the position and it was agreed that both nominees be forwarded to the Assembly for consideration at the next States sitting. The Committee also considered the process for nomination of a Vice President in accordance with Standing Order 142 and noted that whilst this position could be appointed by the Committee and did not need States approval, it was unable to appoint to the position until a President had been appointed. It was agreed that the appointment of a Vice President would be discussed at its next scheduled meeting.

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2.  Overview of SLC remit and Procedural Framework The Committee considered the following documents:

• Standing Orders (summary paper circulated)

• Scrutiny/PAC Engagement Code (paper circulated)

• Scrutiny/PAC Proceedings Code (paper circulated)

The Assistant Greffier explained that these documents contained the codes of conduct by which Members should adhere to and were used for day to day practice within Scrutiny. The Committee was informed that any changes to the Engagement Code would need to be agreed by the Assembly however, any changes to the Proceedings Code could be amended by the Committee, with an updated report presented to the Assembly, once amended.

It was noted that the proceedings code required some updates regarding the name of the Committee, and it was agreed that these would be made in due course.

The Committee was informed that the previous Committee had worked with the Privileges  and  Procedures  Machinery  of  Government  Sub-Committee  (MoG) regarding its work in following up the recommendations made in the Democratic

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Accountability and Governance Sub-Committee report (DAGS), in particular, the recommendations relative to the Scrutiny function. It was further informed that the previous Committee had agreed that the MoG continue its work to include the Scrutiny recommendations and report back to the Committee with its findings in due course. It was agreed that the recommendations be circulated to the Committee for further consideration.

JH

3.  Privileges and Procedures Committee

The Committee considered the nomination of a member of the Committee to be its representative on the Privileges and Procedures Committee (PPC). It was agreed that due to the reconstitution of PPC due to take place at the next States sitting, this would be deferred until the Committee's next scheduled meeting.

The Committee asked if some guidance could be given regarding the link between the main PPC and its Sub-Committees. It was agreed that this would be discussed with the PPC officers and an update would be provided.

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4.  Working Practices

The Committee considered the paper on working practices and agreed that any issues would be raised in the first instance via Panel officers. The Committee also noted the ease of access and consistency regarding the Teams communication and filing system for Scrutiny.

5.  Position Papers

The Committee considered the position papers with the Assistant Greffier explaining that these papers were based on all work undertaken by the previous Panels both previously and currently, in addition to any work upcoming. It was noted that monthly updated work programmes in addition to Panel activity reports would form part of the agenda going forward.

6.  Review Panels

The Committee considered the existing review panels namely:

• Worker Permit Holders Review Panel (WPHRP)

• Future Hospital Review Panel (FHRP)

It was agreed that the WPHRP would continue under its existing terms of reference as it had requested a follow up from the Minister however, any additional work would need to be rescoped with new terms of reference agreed by the Committee. It was noted that  the  FHRP  was  without  membership  following  the  recent  change  in Government however, it had recently completed its work and presented a report. It was agreed that this Panel be reconstituted in due course and continue to scope any future work, as necessary.

The Committee considered the previous Committee's stance on P.82 Offshore Wind and noted that whilst a review panel had been discussed, no decision had been reached. The Committee, led by the Chair of the  Environment, Housing and Infrastructure Panel (EHI), Deputy Hilary Jeune , discussed a possible review panel with the Chair of the Economic and International Affairs Panel (EIA), Deputy Montford Tadier , expressing an interest in the economic side of a review. It was agreed that officers of both Panels would liaise with an update to be provided in due course.

The Committee, led by the Chair of Health and Social Services, Deputy Louise Doublet , considered the possibility of a review panel into human rights. It was also discussed if a statement regarding human rights should form part of all propositions and it was agreed a letter be drafted to the Privileges and Procedures Committee (PPC) to ask for its views on the matter.

The Committee, led by the Chair of the Corporate Services Scrutiny Panel (CSSP), Deputy Helen Miles , considered the possibility of a review panel to review the future of the Honorary System in Jersey. The review would look at the relationship between the Parish and the States and in addition, would consider the payment of Parish rates to support the system.

7.  Panel Reviews

The Chair of PAC informed the Committee that PAC would consider a review into non-Ministerial bodies and an update would be provided in due course. The Chair also informed the Committee that she had recently met with the Comptroller and Auditor General (C&AG) to discuss the 2024 work programme. The Committee was informed that PAC would close down the previous 2 reviews which were incomplete from the previous PAC and would issue responses and comments during March.

The Chair of CEHA informed the Committee that the Panel had 2 reviews ongoing at the minute and an update would be provided in due course.

The Chair of EHI informed the Committee that scoping was underway for a review into the Marine Spatial Plan and whilst a proposition had yet to be lodged, the document  was  due  to  be  finalised  by  Government  following  the  end  of  the consultation period which had recently been extended. The Committee was also informed that the EHI Panel would look at the Residential Tenancy Law, once lodged.

The Chair of EIA informed the Committee that it would continue with the previous Panels work on the Supply Chain Review and would look specifically at travel links, passenger links and freight.

The Chair of HSS informed the Committee that the Panel had yet to decide on a review however was considering women's health and the dementia strategy. It was also informed that a review into falling birth rates in Jersey could be considered as a cross panel review with co-opted members with an update being provided in due course.

The Committee considered a possible review into private health care and health inequality, specifically around consultants undertaking private work whilst the public waiting list is so long. It also considered the suicide prevention strategy, and it was noted that the draft had not yet progressed with the Chair of HSS informing the Committee that these could be questions for the Panel's first quarterly hearing with the Minister.

8.  Assisted Dying

The Committee considered the previous Committee's decision to establish a review panel to review the upcoming proposals on assisted dying, noting a previously agreed extended lodging period of 12 weeks as opposed to the usual 6 weeks. The Committee noted a letter from the Minister for Health and Social Services to the Chair of HSS with a revised timeline for lodging of the proposals from 12 weeks to 9 weeks. The Committee, whilst noting it was the Minister's decision to reduce the already extended lodging period, enquired as to its options regarding gaining more time to scrutinise the proposals and was informed that Standing Orders [27] could be

triggered which would allow the proposition to be referred to Scrutiny for further consideration.

The Chair of CSSP informed the Committee that during her time as Minister for Health and Social Services, she had been a member of the assisted dying political steering group in addition to a member of the citizen's jury. The Chair of HSS informed the Committee that she did not wish to be on the review panel as she had opinions on the subject about which she wished to be free to speak and was concerned that they may be perceived as conflicted and impartial. The Chair of CEHA informed the Committee that she wished to be on the review panel however, did not wish to Chair. The Committee agreed that Deputy Catherine Curtis would lead on the formation of a review panel and would liaise with Deputy Doublet in the first instance together with the Panel officer for HSS regarding initial actions.

9.  Training

The Committee considered the initial training options, as presented, and it was agreed  that  training  for  new  members  to  Scrutiny  should  be  undertaken. Consideration was given to training for Ministers with regards to the Scrutiny function and it was agreed that an informal meeting with the Minister and the Panel could be the first step with further training considered if necessary. It was further agreed that Panel Chairs would discuss training issues with Panel members and liaise with Panel officers and provide an update at the next scheduled meeting.

10. Briefing Priorities

To Committee considered the previous Committee's decision to meet with the C&AG to discuss the 2024 work programme. It was agreed that this meeting be rescheduled for the Panels scheduled meeting in March or April. The Committee also considered the Scrutiny Public Engagement Strategy, and it was agreed that the head of Digital and Public Engagement (DPE) attend the Committee's scheduled meeting in March or April.  

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11. Scrutiny Budget

The Committee noted the current budget position and enquired as to the process of this being increased, should it be required. The Committee was informed that the process  was  to  write  to  the  Chief  Minister  and  the  Minister  for  Treasury  and Resources stating why additional funding was needed. The Committee asked if it could have sight of the 2023 budget and it was agreed this be circulated in due course. The Committee enquired if the budget covered travel and training and was informed that this was separate and the budget for Scrutiny was for engagement of advisers and communications. It was agreed that the budget be presented monthly to show levels of expenditure.

JH

12. Meeting Schedule for 2024

The Committee considered the meeting schedule for 2024 and asked if it could confirm that there was no conflict with school holidays. It was agreed the schedule be recirculated once confirmed.

JH

13. AOB

The Chair of HSS asked if a standing item could be noted on Panel agendas asking for Members to declare any conflicts. It was agreed that this be implemented, and Panel Chair's would liaise with Panel officers in due course.

Present

Deputy Inna Gardiner (President) Deputy Catherine Curtis

Deputy Louise Doublet

Deputy Hilary Jeune

Deputy Helen Miles

Deputy Montford Tadier

Apologies

Absent

In attendance

Tim Oldham , Assistant Greffier of the States Janice Hales , Research and Project Officer

Ben Walker , Acting Committee and Panel Officer

Agenda matter

Action

A D&PE plan will be prepared for the Panel's consideration although it is envisaged that the type and scope of this particular review will not require any additional budget for advertising / call for evidence etc. a minimal budget is included at this stage to promote the Panel's review with paid sponsored social media posts = £30

TOTAL = £930

Present

Deputy Inna Gardiner (President)

Deputy Helen Miles (Vice President)

Deputy Catherine Curtis

Deputy Louise Doublet

Deputy Hilary Jeune [item 13 only]

Deputy Montfort Tadier

Deputy Tom Coles (in lieu of the Chair of the Environment, Housing and Infrastructure Panel)

Apologies

Absent

In attendance

Lynn Pamment, Comptroller and Auditor General (C&AG) [item 13 only] Tim Oldham , Assistant Greffier of the States, Committee and Panels [items 1 to 12 only]

Anna Thorne , Committee and Panel Officer [item 13 only]

Janice Hales , Research and Project Officer

Agenda matter

Action

1.  Apologies

The  Committee  noted  apologies  from   Deputy  Hilary   Jeune ,  the  Chair  of  the Environment, Housing and Infrastructure Panel (EHI) and welcomed Deputy Tom Coles , the Vice Chair of EHI in the Chair's place.

2.  Records of Meetings

The Committee approved the records of its meetings held on 5th, 19th and 20th March 2024.

The Committee considered the file note from the meeting held with the President and the Chief Minister on 14th March 2024. The President informed that depending on the discussion topics with the Chief Minister, a Chair from the relevant Panel would be invited to the monthly meeting allowing for a different Member to be in attendance for each meeting.

The Committee considered a proposal for weekly informal' Committee check-in meetings to be held and agreed to do so at 9.00am each Thursday via Teams. It was agreed that an updated schedule be circulated.

JH

3.  Approval of Appointments

The Committee approved the appointment of Deputy Helen Miles as Vice President of the Committee. It was noted that Deputy Louise Doublet had recently been appointed by the States Assembly to the Privilege and Procedures Committee (PPC) as the Committee's representative. It was further noted that Deputy Catherine Curtis had been appointed as the representative from Scrutiny to sit on the Disability Strategy Advisory Group.

4.  Government Plan 2025 - 2028

The President updated the Committee on a discussion point from the recent meeting held with the Chief Minister regarding an earlier lodging date for the Government Plan 2025 – 2028. The Committee was informed that it was proposed that the Government Plan be lodged in late June/early July to alleviate the bottle neck of propositions at the end of the year. The Committee agreed that whilst it would be in favour of an earlier lodging date, it would like to recommend that the lodging date be towards the end of June as opposed to July, with a proposed debate date of 12th November 2024. This would allow the Scrutiny Panels to conduct any public hearings and evidence gathering throughout July allowing for the summer recess period in August. The Committee asked that a letter be drafted to the Chief Minister outlining its discussion.

JH

5.  Government of Jersey: Scrutiny Recommendations Tracker

The President informed the Committee that she had recently attended a meeting with Government officials regarding the tracking of Scrutiny and PAC recommendations by the Government of Jersey. The Committee was told that whilst tracking took place in a transparent and structured way with regard to the Public Accounts Committee (and Comptroller and Auditor General), it remained a work in progress in respect of Scrutiny recommendations. It was noted by the Committee that there were a number of challenges and potentially inherent shortcomings to a Government tracker that incorporated all Scrutiny recommendations, and that each Panel already had access to and control over its own internal tracker that was administered by the respective Panel's officers.

The Committee was informed that the Government official with responsibility for administering  tracking  was  due  to  attend  at  PAC  shortly  to  update  about  the Government's tracking activity within that remit. In invitation to attend the Committee could be extended in due course should, that be considered helpful.

6.  Activity Reports and Work Programmes

The Committee considered the activity reports and work programmes for each of the Scrutiny Panels. Panels informed that overall, they were starting to receive invites for briefings and upcoming public hearings. The Chair of the Corporate Services Panel (CSP) informed that the Panel was due to present Comments on the independent taxation proposition. The Chairs of Economic and International Affairs (EIA) and Environment, Housing and Infrastructure (EHI) Panels discussed the presentation of Comments to the upcoming P.82 Offshore Wind proposition. A discussion was had around whether to present these jointly on behalf of the Committee and it was agreed that both Chairs would discuss in more detail and confirm their agreement with the Committee in due course.

The Committee discussed the Hospital Project and noted that discussions around the  formation  of  a  Review  Panel  were  still  ongoing.  It  was  agreed  that  a representative of each Panel should constitute the membership of the Panel.

The Committee was informed that the review into assisted dying was ongoing with a public hearing due shortly.

7.  Activity  Report  and  Work  Programme  –  Privileges  and  Procedures Committee

The Committee noted the activity report and work programme for the Privileges and Procedures Committee.

8.  Monthly Meeting with President and Chief Minister

The Committee was informed that the next scheduled meeting with the President and the Chief Minister would be held on 24th April 2024. It was agreed that any areas of questioning be posted on the Teams channel for further consideration.

JH

9.  Training

The Committee received a verbal update on the training programme for Scrutiny Members and was informed that feedback had been received via officers regarding each  Panel's  expectations,  with  a  tailored  approach  being  undertaken  and  a programme due to be circulated in due course.

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10. Scrutiny Budget

The Committee noted the current budget position as presented.

11. Future Meeting

The Committee noted the next scheduled meeting would take place on 23rd April at 2pm in Le Capelain Room, States Building and would include a briefing on Scrutiny Public Engagement from the Head of Digital and Public Engagement, States Greffe.

12. AOB

The Committee discussed recently received information regarding a potential conflict of interest in activity being undertaken by a member of Scrutiny in respect of Government related work. It was agreed that a letter be drafted to the Chief Minister for further consideration.

JH

13. Briefing by Comptroller and Auditor General (C&AG)

The Committee received the C&AG to a briefing to provide an overview of work undertaken in 2023 and to discuss upcoming objectives for 2024.

The Committee was taken through a power point presentation which listed the responsibilities of the C&AG as to provide the States of Jersey with independent assurance  that  the  public  finances  of  Jersey  are  being  regulated,  controlled, supervised and accounted for in accordance with the Public Finances Law. The findings of the Annual Report 2023 were discussed with the Committee being informed that 12 reports had been published with numerous recommendations made. The theme of these recommendations was broken down as follows:

• Governance and Accountability 32%

• Value for Money 43%

• Internal Control 18%

• Financial Management 7%

The  Committee  was  also  informed  that  there  had  been  a  reduction  in  open recommendations in 2023 moving from 199 at the beginning of January to 103 by the end of December.

The Committee was informed that the 2024 audit plan consisted of 8 planned reviews, 3 with fieldwork ongoing, 2 issued and 2 at project specification stage. The Committee was further informed that the website for the C&AG was regularly updated and any ongoing, future of past work could be easily found.

The Committee thanked the C&AG for her time and the briefing ended.

Present

Deputy Helen Miles (Vice President) Deputy Catherine Curtis

Deputy Hilary Jeune

Deputy Montfort Tadier

Apologies

Deputy Inna Gardiner (President) Deputy Louise Doublet

Absent

In attendance

Sammy McKee , Principal Committee and Panel Officer Janice Hales , Research and Project Officer

Agenda matter

Action

1.  Apologies

The Committee noted apologies from the President and Deputy Louise Doublet , the Chair of the Health and Social Security Panel (HSS).

2.  Resignation of Health and Community Services Advisory Board (HSC) Chair

The Committee discussed the recent resignation of the Chair of the HCS. It was informed by the attending Principal Committee and Panel Officer that the HSS Panel was due to meet the board later that day at a meeting which had been arranged prior to the resignation. It was agreed that the Committee await any update from the Chair of HSS in due course.

3.  Future Hospital Review Panel (FHRP)

The Committee discussed the ongoing formation of the FHRP and was informed that Deputy Jonathan Renouf had agreed to undertake the role of Chair. The Deputy was due to meet with other States Members in due course with a view to formation of the Review Panel. It was agreed that the previous Terms of Reference be circulated for information. The Committee was informed that the Review Panel officer would also set up a new Teams Channel for this review which would be used to post all information and would inform Deputy Renouf accordingly.

JH

4.  Offshore Wind

It was noted that both the Economic and International Affairs Panel (EIA) and the Environment, Housing and Infrastructure Panel (EHI) were due to present Comments to P.82 Offshore Wind. It was agreed that each Panel would present the Comments separately under their own Panel name with reference made that a Review Panel may be formed in the future, should the proposition be adopted.

Present

Deputy Inna Gardiner (President) Deputy Helen Miles (Vice President) Deputy Catherine Curtis

Deputy Louise Doublet

Deputy Hilary Jeune

Deputy Montfort Tadier

Apologies

Absent

In attendance

Janice Hales , Research and Project Officer

Agenda matter

Action

1.  Disability Strategy Committee

The Chair of the Children, Education and Home Affairs Panel (CEHA) informed the Committee that she had attended the first meeting as part of her role on the disability strategy committee. The Chair was positive about the first meeting and informed the Committee that regular updates would be provided.

2.  Jersey Public Services Ombudsperson (JPSO)

The Chair of the Corporate Services Panel (CSP) informed that there had been little movement in the implementation of the appointment of an JPSO. The CSP was discussing further review on the matter however, was cautious not to go over old ground. It was agreed that the Chair of the CEHA, who was a member of the Legal Advisory Panel (LAP) would raise the matter at the next LAP meeting and report back to the Committee with an update.

3.  AOB

The Committee discussed the situation regarding the ongoing work being undertaken by a member of Scrutiny for the Minister for Health and Social Care. The Chair of the Health and Social Security Panel (HSS) informed the Committee that she had spoken to the member in question and had requested that the work cease prior to the next HSS meeting on 23rd April 2024. The Chair further informed that she had asked the member to make a decision as whether to remain on the Panel or continue with the Ministerial work. It was noted that the next scheduled Committee meeting was also on 23rd April 2024 and the Chair would provide an update at that meeting.

The Chair of HSS informed the Committee that a submission had been received for the review into assisted dying which may be considered as whistleblowing'. It was agreed that this be discussed at the Committee's next scheduled meeting on 23rd April 2024.

Present

Deputy Inna Gardiner , President Deputy Helen Miles (Vice President) Deputy Catherine Curtis

Deputy Louise Doublet

Deputy Hilary Jeune

Deputy Montfort Tadier

Apologies

Absent

In attendance

Jenny O'Brien, Head of Digital and Public Engagement [item 2 only] Deputy Jonathan Renouf [item 3 only]

Tim Oldham , Assistant Greffier of the States, Committee and Panels Ben Walker , Acting Committee and Panel Officer [item 3 only] Janice Hales , Research and Project Officer

Rosalyn Sharp, Research and Project Officer

Agenda matter

Action

1.  Records of Meetings

The Committee approved the records of its meetings held on 26th March and 4th April 2024.

2.  Briefing by the Head of Digital and Public Engagement

The Committee received the Head of Digital and Public Engagement who provided an overview for 2024 on Scrutiny objectives and methods to improve Scrutiny communication work, underpinned by the Scrutiny Public Engagement Strategy. It was explained that the Digital and Public Engagement team (D&PE) sought to create timely informative communications that could help Islanders understand the role of Scrutiny and how the public can engage with Committees and Scrutiny Panels to provide  input  and  inform  Government  Policy.  D&PE  would  be  providing  the Committee  with  a  monthly  summary  of  communications  activity  across  all Committees and Scrutiny Panels.

The  Committee  welcomed  the  overview  and  the  live  strategy  and  received clarification  on  a  number  of  areas  raised,  including  re-assurance  that  anyone providing  submissions  to  Scrutiny  Reports  was  contacted  once  reports  were completed and published as part of the engagement process to close the loop'.

The Committee was informed about the progress of the new website project, and it was explained that the target for it to go live was presently the middle of summer 2024.

3.  Update on the Future Hospital Review Panel (FHRP)

The Committee received Deputy Jonathan Renouf , the Chair of the FHRP for an update. Deputy Renouf advised the Committee that he had 2 potential members for

the FHRP. Deputy Renouf explained that he was waiting to hear from another member whom he had approached to join.

The Committee relayed that it felt it would be important for the Panel to feature a member that was a representative of St Helier.

The Committee agreed that the Review Panel should be called Hospital Review Panel' and agreed that it should be launched with the members that had already confirmed their participation so that it could begin its work. Deputy Renouf explained to the Committee that the Review Panel would focus in the first instance on the finance and governance of the Hospital Project which might be followed by a later piece of work on the facilities.

4.  Common Strategic Policy (CSP)

The Committee discussed the recently lodged CPS and agreed it would seek a public hearing with the Chief Minister to drill into certain areas on the CSP. It was noted that Committee's terms of reference did not envisage it undertaking activity of this type, but that options were available to the members to hold a hearing should their preferred approach be challenged. It was agreed in the first instance to write to the Chief Minister requesting a public hearing with the Committee, and that each Panel would submit 3 questions to contribute to a question plan that would be circulated in due course.

JH

5.  Activity Reports and Work Programmes

The Committee noted the work programme and activity reports from all Panels and Review Panels.

The Chair of the Assisted Dying Review Panel informed the Committee that it would be lodging an amendment to the Assisted Dying Proposition P.18/2024.

6.  Activity  Report  and  Work  Programme  –  Privileges  and  Procedures Committee

The Committee noted the work programme and activity report of the Privileges and Procedures Committee.

7.  Monthly Meeting with President and Chief Minister

The Committee noted that the next President and Chief Minister meeting would take place on 7th May 2024. It was agreed that the President would confirm in due course which Committee member would be accompanying her so that the appropriate Minister(s) could be invited to attend with the Chief Minister.

8.  Training

The Committee noted arrangements for the upcoming training to be undertaken by Scrutiny Members in respect of effective hearings, questioning skills and team work amongst other elements.

The Chair of the Health and Social Security Panel informed the Committee that due to timing conflicts it would not be possible for all the Panel to attend training on the same date. Further options would be explored.

9.  Scrutiny Budget

The Committee noted that the current budget position remains unchanged for the present month.

10. AOB

The Committee discussed a situation whereby a member of a Scrutiny Panel had been undertaking work assisting a Minister. It was agreed that the Assistant Greffier would speak to the Greffier and would update the Committee in due course on next steps.

The Committee discussed the recently approved proposition on offshore wind and agreed that it would discuss the possibility of the formation of a Review Panel at its next informal meeting.

The Chair of the HSS Panel informed the Committee of an incident regarding a possible whistleblowing' situation. Having explained the situation to the Committee, it was agreed that no further action would be required at this stage.

TO

11. Future Meetings  

The Committee noted its next scheduled meeting would take place on 14th May 2024 at 2pm in Le Capelain Room, States Building.

Present

Deputy Inna Gardiner (President) Deputy Helen Miles (Vice President) Deputy Catherine Curtis

Deputy Louise Doublet

Deputy Hilary Jeune

Deputy Montfort Tadier

Apologies

Absent

In attendance

Tim Oldham , Assistant Greffier of the States Janice Hales , Research and Project Officer

Agenda matter

Action

A D&PE plan will be prepared for the Panel's consideration although it is envisaged that the type and scope of this particular review will not require any additional budget for advertising / call for evidence etc. a minimal budget is included at this stage to promote the panel's review with paid sponsored social media posts = £30